Seller_SOP_Checklist B2727384.pdf
PDF 189 KB Posted
- Attached to
- Personnel Shredding Project
- Solicitation number
- B2727384
- Issued by
- Pennsylvania
About this file
This is a Seller Standard Operating Procedures (SOP) Checklist for a Personnel Shredding Project procurement by the City of Pennsylvania. The checklist outlines the procedural requirements and documentation standards that sellers must follow when responding to this small order purchase opportunity. The project involves the shredding of personnel-related materials, with the award to be made as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. All items must be quoted by prospective sellers to qualify for consideration and award. Sellers are explicitly instructed not to deliver services or materials until receiving formal notification from the requesting department. The checklist establishes the framework for bid submission, evaluation, and contract award processes.
The SOP Checklist establishes mandatory compliance requirements for all bidders, including proper documentation formatting, completeness of bids, and adherence to specified procedures. Prospective sellers must meet all outlined standards to be considered responsive and responsible for contract award eligibility. The checklist serves as a quality control and standardization tool to ensure consistent bid evaluation and fair competition among all responding vendors. Bidders should review this checklist thoroughly prior to submitting their proposals to ensure full compliance with all City requirements and procedures.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .