Seller_SOP_Checklist_B2627357.pdf
PDF 209 KB Posted
- Attached to
- Forfeiture Petition Service
- Solicitation number
- B2627357
- Issued by
- Pennsylvania
About this file
This is a seller checklist document for the City of Philadelphia Procurement Department, designed to guide vendors through the submission process for small purchases via the PHLContracts platform. The checklist provides step-by-step instructions for completing a quote submission, including selecting the appropriate seller role, answering mandatory questions across multiple tabs (General, Items, Questions, Terms & Conditions, Attachments, and Summary), and ensuring all required documentation is properly submitted before finalizing the bid.
The checklist requires vendors to confirm their business classification status, enter unit costs for listed items, download and accept all terms and conditions, and submit a valid Consent & Authorization form as a prerequisite to bid consideration. Additionally, vendors are encouraged to submit an optional LGBTQ Applicant Opportunity Data Form and may attach supporting documentation related to their quote. The submission process involves multiple validation checkpoints, with red warning messages appearing until all required fields are completed, and vendors must review their final quote summary before submission through the PHLContracts portal at www.PHLContracts.phila.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Micro Purchase_Terms_Conditions_B2627357.pdf | ||
| Consent_Authorization_B2627357.pdf | ||
| LGBTQ AOD_B2627357.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .