Seller_SOP_Checklist_B2627354.pdf
PDF 231 KB Posted
- Solicitation number
- B2627354
- Issued by
- Pennsylvania
About this file
This document is a Seller Checklist for Small Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides step-by-step guidance for vendors responding to a micro purchase for a new sign for the entrance to the Horticultural Center. The bid will be awarded as a whole or by line item, whichever is in the best interest of the City, to the lowest responsive and responsible bidder. Sellers must quote all items listed in order to be eligible for award. No delivery or provision of services should occur until the vendor receives official notification from the department. This procurement will result in a Requirements contract.
The checklist outlines a 13-step submission process for vendors, including: confirming seller role status; answering questions about Local Business Entity (LBE) certification; entering unit costs for each line item; responding to mandatory questions; accepting terms and conditions; and submitting required attachments. Critical requirements include an executed Consent & Authorization form in the vendor's profile, completion of all mandatory questions, and optional submission of an LGBTQ Applicant Opportunity Data Form. Vendors must review their complete quote for red validation warnings before submission through the PHLContracts.phila.gov platform and must click "Save & Continue" on every tab throughout the process.
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Other files
| File | Type | Posted |
|---|---|---|
| MP_Terms_and_Conditions_B2627354.pdf | ||
| LGBTQ_Applicant_Data_Form_B2627354.pdf | ||
| Consent_Authorization_B2627354.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .