Seller_SOP_Checklist_B2627271.pdf
PDF 231 KB Posted
- Attached to
- Portable Projector Screen
- Solicitation number
- B2627271
- Issued by
- Pennsylvania
About this file
This document is a Seller Standard Operating Procedures (SOP) Checklist provided by the City of Philadelphia Procurement Department for vendors submitting quotes on the PHLContracts platform for Small Purchases. The checklist outlines the 13-step submission process that sellers must follow to complete and submit their quotes. Vendors must ensure they are operating in the Seller role, provide Local Business Entity (LBE) certification status, enter unit costs for each item listed in the bid, answer all mandatory questions, download and review all attachments and terms and conditions, and complete any required documentation. The process culminates in a final review and submission of the quote through the PHLContracts portal.
Key requirements for quote submission include the mandatory submission of an executed Consent & Authorization form, which must be on file in the vendor's profile or attached in the Attachments Tab, as no quote will be considered without this documentation. Vendors have the optional opportunity to submit an LGBTQ Applicant Opportunity Data Form and may attach additional documents related to their quotes. The checklist emphasizes that red validation messages will appear throughout the submission process until all tabs are properly completed, and vendors must click "Save & Continue" on every tab to proceed through the workflow successfully.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Consent_Authorization_B2627271.pdf | ||
| MP_Terms_and_Conditions_B2627271.pdf | ||
| LGBTQ_Applicant_Data_Form_B2627271.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .