Seller SOP Checklist B2627184.pdf
PDF 231 KB Posted
- Attached to
- METAL RACK State and local contract opportunity
- Solicitation number
- B2627184
- Issued by
- Pennsylvania
About this file
This document is a Seller Standard Operating Procedure (SOP) Checklist for Small Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist serves as a step-by-step guide for vendors responding to small purchase solicitations. The document outlines the process for completing and submitting quotes through the online platform, including guidance on user role selection, navigation of various tabs within the system, and proper completion of required fields. No specific project details, quantities, response dates, due dates, or contract terms are provided in this document, as it functions as a procedural guide rather than a solicitation for specific goods or services.
The checklist emphasizes mandatory completion requirements for quote submission, including unit cost entry for line items, responses to mandatory questions, acceptance of terms and conditions, and submission of required attachments. Vendors must have a valid Consent & Authorization form on file to be considered for any quote. The document notes that the Local Business Entity (LBE) Program does not apply to small purchases but requires response to the applicable question for system completion. Vendors have the option to submit an optional LGBTQ Applicant Opportunity Data Form. The checklist includes validation checks to ensure all red warning messages are resolved before quote submission through www.PHLContracts.phila.gov.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| PHL-Contracts-Consent_Authorization B2627184.pdf | ||
| Micro Purchase Terms and Conditions FY26 B2627184.pdf | ||
| LGBTQ Applicant Data Form B2627184.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .