Seller SOP Checklist B2627148.pdf
PDF 231 KB Posted
- Attached to
- HORSE STALL KITS/BARN SUPPLIIES
- Solicitation number
- B2627148
- Issued by
- Pennsylvania
About this file
This document is a Seller SOP Checklist provided by the City of Philadelphia Procurement Department for submitting quotes on small purchases through the PHLContracts platform. The checklist outlines the step-by-step process for vendors to complete and submit a quote for Horse Stall Kits/Barn Supplies. The contract period runs from May 15, 2026, through June 30, 2026. Sellers must quote all items listed in the bid to be eligible for award. The micro purchase will be awarded as a whole or by line item, at the discretion of the City, to the lowest responsive and responsible bidder. Vendors should not deliver products or provide services until notified by the department.
The checklist requires vendors to complete multiple mandatory steps including confirming seller role status, selecting Local Business Entity (LBE) certification status, entering unit costs for each item, answering all mandatory questions, accepting terms and conditions, and submitting required attachments. Key required documents include an executed Consent & Authorization form, which must be on file in the vendor profile for the quote to be considered. Optional submissions include the LGBTQ Applicant Opportunity Data Form. Vendors must download and save all attachments listed in the Terms & Conditions tab and address any validation warnings before submission through www.PHLContracts.phila.gov. The LBE Program does not apply to small purchases but the certification question must be answered to proceed.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .