Seller SOP Checklist B2627119.pdf
PDF 231 KB Posted
- Attached to
- FLASH DRIVE State and local contract opportunity
- Solicitation number
- B2627119
- Issued by
- Pennsylvania
About this file
This is a Seller SOP Checklist document from the City of Philadelphia Procurement Department for small purchases submitted through the PHLContracts platform. The document outlines procedural requirements for vendors responding to a flash drive micro purchase opportunity with a requirements period from May 12, 2026, to June 30, 2026. Sellers must quote all items to be eligible for award, and the micro purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. No delivery or services shall commence until notification is received from the department.
The checklist establishes mandatory steps for quote submission, including selecting the correct seller role, answering all questions and required tabs, accepting terms and conditions, and submitting a valid Consent & Authorization form. Vendors must enter unit costs for each item, complete the General, Items, Questions, Terms & Conditions, Attachments, and Summary tabs while addressing any validation warnings. The process requires submission through www.PHLContracts.phila.gov. Vendors are also encouraged to submit an optional LGBTQ Applicant Opportunity Data Form. The Local Business Entity (LBE) Program does not apply to small purchases, though the certification question must be answered to proceed. Award will be made to the lowest responsive and responsible bidder meeting all submission requirements.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| LGBTQ Applicant Data Form B2627119.pdf | ||
| PHL-Contracts-Consent_Authorization B2627119.pdf | ||
| Micro Purchase Terms and Conditions FY26 B2627119.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .