Seller_SOP_Checklist B2627044.pdf
PDF 158 KB Posted
- Attached to
- Aquascope (Exeter) supply State and local contract opportunity
- Solicitation number
- B2627044
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist outlines the procedural requirements for vendors submitting quotes for small order purchases in Philadelphia. The document does not specify quantities, response dates, due dates, site visits, bidder meetings, award dates, or contract terms, as it functions as an operational guide rather than a solicitation document. Instead, it provides step-by-step instructions for sellers to navigate the online bidding system and prepare their submissions.
The checklist requires vendors to complete multiple tabs within the PHLContracts system, including verifying seller role status, answering questions about Local Business Entity (LBE) certification status, entering unit costs for all listed items, completing mandatory questions, and accepting terms and conditions. Vendors must provide an executed Consent & Authorization form in their profile before submission; failure to do so will result in quote rejection. Optional documentation includes the LGBTQ Applicant Opportunity Data Form. The solicitation for Aquascope (Exeter) supply requires sellers to quote all items to remain eligible for award, with the contract to be awarded as a whole or by line item based on the City's determination of best interest to the lowest responsive and responsible bidder. Vendors must not deliver services or products until notified by the department.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| SOP Terms and Conditions B2627044.pdf | ||
| Consent_Authorization_B2627044.pdf | ||
| LGBTQ_Applicant_Data_Form_B2627044.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .