Seller_SOP_Checklist B2627043~1.pdf
PDF 158 KB Posted
- Attached to
- Aquascope (Exeter) supply State and local contract opportunity
- Solicitation number
- B2627043
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The document outlines procedural requirements for vendors submitting quotes on small order purchase opportunities in Pennsylvania. The checklist does not specify particular products or services, response deadlines, site visits, or bidder conferences, as it serves as a general instructional guide applicable to small order purchases rather than a solicitation for specific items.
The checklist requires vendors to complete multiple steps including: confirming seller role status, answering questions about Local Business Entity (LBE) certification, entering unit costs for all listed items, responding to mandatory questions, accepting terms and conditions, and submitting required attachments. Critical documentation requirements include an executed Consent & Authorization form, which must be on file in the vendor's profile or attached with the quote submission; quotes will not be considered without this form. Vendors may optionally submit an LGBTQ Applicant Opportunity Data Form. Awards will be made to the lowest responsive and responsible bidder, either as a whole or by line item, at the City's discretion, contingent on the vendor quoting all items and providing no services until receiving official notification from the department.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| LGBTQ_Applicant_Data_Form_B2627043.pdf | ||
| SOP Terms and Conditions B2627043.pdf | ||
| Consent_Authorization_B2627043.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .