Seller_SOP_Checklist_B2626779.pdf
PDF 231 KB Posted
- Attached to
- Dash Board Camera
- Solicitation number
- B2626779
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist document issued by the City of Philadelphia Procurement Department for submission of quotes on small purchases through the PHLContracts platform. The checklist outlines the procedural requirements for vendors responding to a micro purchase opportunity for Dash Board Cameras in Pennsylvania. As a whole award to the lowest responsive and responsible bidder, this requirement contract mandates that sellers quote all items to be eligible for award consideration. The document does not specify quantities, response dates, due dates, site visits, or bidder conferences within the checklist itself, but emphasizes that vendors must not deliver or provide services until receiving notification from the department.
The checklist prioritizes completion of mandatory steps including confirmation of business entity status, unit cost entry for all line items, responses to mandatory questions, acceptance of terms and conditions, and submission of required attachments. Vendors must have an executed Consent & Authorization form on file in their vendor profile to be considered for award, and may optionally submit an LGBTQ Applicant Opportunity Data Form. While the Local Business Entity (LBE) Program does not apply to small purchases, the checklist requires vendors to answer the LBE certification question to proceed. All red validation warnings must be resolved before quote submission through the PHLContracts portal at www.PHLContracts.phila.gov, and vendors are instructed to save their progress at every tab to avoid loss of information.
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Other files
| File | Type | Posted |
|---|---|---|
| MP_Terms_and_Conditions_B2626779.pdf | ||
| LGBTQ_Applicant_Data_Form_B2626779.pdf | ||
| Consent_Authorization_B2626779.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .