Seller Software Program Checklist~92.pdf
PDF 121 KB Posted
- Attached to
- Benchmark Analytics
- Solicitation number
- B2728383
- Issued by
- Pennsylvania
About this file
This document is a Seller Software Program Checklist provided by the City of Philadelphia Procurement Department for vendors submitting quotes through the PHLContracts platform. The checklist outlines the step-by-step process required for sellers to complete and submit software program bids to the City of Philadelphia. The procurement process involves twelve sequential steps across multiple tabs within the online bidding system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary tabs. Vendors must verify they are operating in the Seller role rather than Seller Admin role to proceed with quote submission. While the Local Business Entity (LBE) certification question must be answered to advance through the quote submission process, the LBE Program does not apply to the Software Program specifically.
The submission process requires vendors to enter unit costs and discounts for each line item, answer all mandatory questions, accept terms and conditions, upload required attachments and product literature as requested by the City, and review the complete quote for validation errors before final submission. All deliveries specified in the related Benchmark Analytics contract opportunity must be inside deliveries to a loading dock at the designated location, and vendors are responsible for providing installation and configuration costs unless otherwise directed by the City. Vendors may be required to submit product literature at the City's request as part of their bid documentation.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .