Seller Software Program Checklist~89.pdf
PDF 121 KB Posted
- Attached to
- Aztec Software
- Solicitation number
- B2727756
- Issued by
- Pennsylvania
About this file
This document is a Seller Software Program Checklist for the City of Philadelphia Procurement Department's PHLContracts platform, designed to guide vendors through the quote submission process for software procurement opportunities. The checklist outlines a 12-step submission process that vendors must follow to complete their bids on the PHLContracts.phila.gov platform. Key procedural requirements include verifying seller role designation, completing all mandatory tabs (General, Items, Questions, Terms & Conditions, and Attachments), and addressing validation warnings before final submission. Vendors must answer questions regarding Local Business Entity (LBE) certification status, though the LBE Program does not apply to Software Program bids. The process requires vendors to input unit costs and discounts for listed items, download and accept terms and conditions, and provide any required supporting documentation through the platform's attachment functionality.
The checklist establishes that all deliveries must be inside deliveries to a loading dock within the City of Philadelphia, and vendors are responsible for providing installation and configuration costs unless otherwise directed by the City. Vendors may be required to submit product literature at the City's request. The document serves as an operational guide rather than a specific bid opportunity announcement and does not contain pricing information, set-asides, incumbent contractor details, contract term lengths, or renewal options. This checklist applies to the Aztec Software contract opportunity in Pennsylvania and is intended to ensure standardized submission procedures and compliance with the City of Philadelphia's procurement requirements for software-related contracts.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .