Seller_Software_Program_Checklist_B2727888.pdf

This is a seller checklist for the City of Philadelphia Procurement Department's Software Program, outlining the procedural requirements for vendors submitting quotes through the PHLContracts portal. The checklist guides sellers through a ten-step submission process across multiple tabs, beginning with general information and proceeding through items specification, mandatory question responses, terms and conditions acceptance, and document attachments. Vendors must complete each tab sequentially, saving their progress to eliminate validation warnings before final submission. The related contract opportunity concerns Microsoft Unified Support, with the City of Philadelphia awarding software purchases to its current vendors unless otherwise specified.

The submission process requires vendors to enter unit costs and optional discounts for listed items, provide answers to all mandatory questions, download and review required attachments, and accept the bid's terms and conditions. Vendors must respond to a Local Business Entity (LBE) certification question, though the LBE Program does not apply to the Software Program itself. The checklist emphasizes the importance of addressing all red validation warnings before submission and includes provisions for vendors to upload supporting documentation and product literature as requested by the City. Pricing should be submitted with appropriate cost detail, and vendors are expected to adhere to all specified contractual terms during the quote submission process.