Seller_Software_Program_Checklist_B2727765.pdf
PDF 122 KB Posted
- Attached to
- ServiceNow Renewal with HRSD
- Solicitation number
- B2727765
- Issued by
- Pennsylvania
About this file
This is a seller checklist for the City of Philadelphia Procurement Department's Software Program, outlining the procedural requirements for vendors submitting quotes through the PHLContracts platform. The checklist guides sellers through a systematic submission process consisting of twelve sequential steps across multiple tabs within the online portal. Vendors must confirm their seller role, complete all required fields on the General, Items, Questions, Terms & Conditions, Attachments, and Summary tabs, and address all validation warnings before final submission. The process requires sellers to enter unit costs and discounts for listed items, answer mandatory questions, download and accept terms and conditions, and attach any supporting documentation related to their quote.
The Software Program does not apply the Local Business Entity (LBE) certification requirements, though vendors must answer the LBE question to proceed. The related contract opportunity involves a ServiceNow renewal with HRSD in Pennsylvania, under which all software purchases are awarded to the City's current software vendors unless otherwise specified. Vendors may be required to submit literature on products offered at the City's request. The checklist emphasizes the importance of clicking "Save & Continue" on every tab to prevent loss of work and directs sellers to access incomplete quotes through the Quotes tab for continuation and submission through www.PHLContracts.phila.gov.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .