Seller_Software_Program_Checklist_B2727749.pdf
PDF 121 KB Posted
- Attached to
- Red Hat Renewal | contract number#:17312792
- Solicitation number
- B2727749
- Issued by
- Pennsylvania
About this file
This is a seller checklist document for the City of Philadelphia Procurement Department's Software Program, providing step-by-step instructions for vendors submitting quotes through the PHLContracts platform. The document outlines a 12-step submission process requiring vendors to complete multiple tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. Vendors must select their seller role, confirm Local Business Entity (LBE) status (though the LBE Program does not apply to the Software Program), enter unit costs and discounts for each item, answer mandatory questions, download and accept all terms and conditions, attach required supporting documents, and submit their quote through the system. The related contract opportunity is a Red Hat Renewal (contract number 17312792) in Pennsylvania, where all software purchases are awarded to the City's current software vendors unless otherwise specified.
The checklist emphasizes that vendors must complete all required fields and attachments before submission, as red validation messages will appear at the top of the screen until every section is properly completed. Vendors are directed to use the Alternate Description field for additional product information or to include details in separately uploaded attachments. All steps must include saving and continuing through each tab to ensure proper submission. The document does not specify pricing terms, set-asides, or renewal options for the Red Hat contract; however, it indicates that vendor literature on products offered may be requested by the City as part of the procurement process.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .