Seller_Software_Program_Checklist_ B2626894.pdf
PDF 122 KB Posted
- Attached to
- Software for RTK
- Solicitation number
- B2626894
- Issued by
- Pennsylvania
About this file
This is a seller checklist for the City of Philadelphia Procurement Department's Software Program, providing step-by-step instructions for vendors submitting quotes through the PHLContracts platform. The checklist outlines a 12-step process beginning with ensuring proper seller role assignment and culminating in quote submission. Vendors must complete the General Tab by confirming Local Business Entity (LBE) certification status, though the LBE Program does not apply to this Software Program. The Items Tab requires vendors to enter unit costs and discounts for each listed item, with the option to provide additional information in alternate description fields or separate attachments. All mandatory questions in the Questions Tab must be answered, and vendors must download, save, and accept all terms and conditions listed in the Terms & Conditions Tab before submission. The related contract opportunity for Software for RTK indicates that the small order purchase will be awarded as a whole or by line item to the lowest responsive and responsible bidder, with vendors required to quote all items to be eligible for award.
The checklist emphasizes that vendors must address all red validation warnings before submitting their quotes and that services should not be delivered or provided until official notification from the department. Vendors are required to complete the Attachments Tab by uploading any documents related to their quote and must review their complete submission in the Summary Tab prior to final submission. The checklist includes reminders to save and continue on every tab to avoid losing work and directs vendors to the Quotes tab to locate and resume any previously started but unsubmitted quotes.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .