Seller_Software_Program_Checklist B2626805.pdf
PDF 121 KB Posted
- Attached to
- OneAegis Software Renewal
- Solicitation number
- B2626805
- Issued by
- Pennsylvania
About this file
This is a seller checklist for the City of Philadelphia Procurement Department's Software Program, outlining the step-by-step process for vendors submitting quotes through the PHLContracts platform. The checklist guides sellers through twelve sequential steps across multiple tabs within the online bidding system, beginning with user role verification to ensure the proper "Seller" designation is selected rather than "Seller Admin." Vendors must complete the General Tab by confirming Local Business Entity (LBE) certification status, though the document clarifies that the LBE Program does not apply to software purchases. The Items Tab requires entry of unit costs and optional discounts for each listed item, with provisions for alternate descriptions or supplementary attachments. The checklist emphasizes that all mandatory questions must be answered in the Questions Tab and that vendors must review, download, and accept all terms and conditions associated with the bid before proceeding to submission.
The checklist requires vendors to address validation warnings and complete all attachments as specified in the Terms & Conditions Tab prior to final submission through the PHLContracts platform. The related OneAegis Software Renewal contract opportunity indicates that software purchases will be awarded to the City's current software vendors unless otherwise specified, with vendors required to submit product literature upon request. This document serves as an instructional guide rather than containing specific pricing terms, quantities, or response deadlines, functioning instead as a procedural roadmap for vendors navigating Philadelphia's online procurement system for software acquisitions in Pennsylvania.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .