Seller_Software_Program_Checklist B2626799.pdf
PDF 122 KB Posted
- Attached to
- Toad and Foglight Renewal
- Solicitation number
- B2626799
- Issued by
- Pennsylvania
About this file
This is a seller checklist for the City of Philadelphia Procurement Department's Software Program, outlining the required steps for vendors submitting quotes through the PHLContracts online portal. The checklist guides sellers through a 12-step process that includes verifying correct seller role access, completing the General Tab by answering Local Business Entity (LBE) certification status, entering unit costs and discounts in the Items Tab, answering mandatory questions, accepting terms and conditions, uploading required attachments, and reviewing and submitting the final quote. The software procurement opportunity referenced is for Toad and Foglight Renewal, a software purchase contract with the City of Philadelphia in Pennsylvania.
The procurement indicates that software purchases will be awarded to the City's current software vendors unless otherwise specified, and vendors are required to submit product literature upon request. The checklist emphasizes that all validation warnings must be addressed before quote submission and that vendors must complete every tab to proceed. No specific pricing terms, response dates, or contract award timelines are detailed in this document; however, the LBE Program does not apply to the Software Program despite the question appearing in the submission process.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .