Seller_Software_Program_Checklist_B2626764.pdf
PDF 121 KB Posted
- Solicitation number
- B2626764
- Issued by
- Pennsylvania
About this file
This document is a seller checklist for software program procurement issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist guides vendors through the submission process for software bids to the City of Philadelphia. The related contract opportunity concerns a DocuSign Enterprise Pro renewal for a one-year term from May 1, 2026, through April 30, 2027. The software purchase will be awarded to the City's current software vendors unless otherwise specified in Section A of the solicitation. Vendors must submit literature on products offered at the City's request.
The checklist outlines a twelve-step submission process that requires vendors to confirm their seller role, complete general information and items tabs with unit costs and discounts, answer mandatory questions, accept terms and conditions, submit required attachments, and review their quote for validation warnings before final submission through the PHLContracts portal. The Local Business Entity (LBE) certification question must be answered to proceed, though the LBE Program does not apply to the Software Program. Vendors are required to download and save all attachments, complete any required documentation, and address all red validation warnings prior to submission.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .