Seller_Office_Automation_Checklist _B2727709.pdf
PDF 210 KB Posted
- Attached to
- F5 BIG-IP Bundle and Service
- Solicitation number
- B2727709
- Issued by
- Pennsylvania
About this file
This is a seller checklist for the City of Philadelphia Procurement Department's Office Automation Program, outlining the procedural steps vendors must complete to submit quotes through the PHLContracts.phila.gov platform. The checklist guides sellers through a 15-step process that includes verifying seller role status, completing mandatory tabs (General, Items, Questions, Terms & Conditions, Attachments, and Summary), and submitting their quote. The related contract opportunity involves an F5 BIG-IP Bundle and Service procurement in Pennsylvania. The checklist requires vendors to acknowledge their understanding of program requirements, provide unit costs and optional discounts for each line item, answer all mandatory questions, and review and accept the terms and conditions of the bid before submission.
The pricing structure requires vendors to enter unit costs and optional discounts for listed items on the Items tab, with the option to provide additional information through alternate descriptions or separate attachments. All deliveries must be inside deliveries to a loading dock, and vendors must provide costs for installation and configuration unless otherwise directed. Vendors are required to submit product literature at the City's request and complete all required attachments before finalizing their quote submission. The checklist emphasizes that the LBE (Local Business Entity) certification question must be answered to proceed, though the LBE Program does not apply to the Office Automation Program itself. Vendors should save and continue after completing each tab to ensure red validation messages clear before final submission.
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Other files
| File | Type | Posted |
|---|---|---|
| Office_Automation_Form _B2727709.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Office Automation Program
*** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle
, then select Seller. The screen will refresh with the Seller role.
General Tab Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear, and you will be able to submit your quote.
Step 2: Select Yes if your business is certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to the Office Automation Program, but this question must be answered in order to proceed with your quote.
Step 3: Select Acknowledged For each item listed on the Items tab, indicate a cost or select 'No Charge'. Please do not select 'No Bid'.
Items Tab
Step 4: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 5: Use the Alternate Description field for additional information or include it in a separate attachment uploaded to the Attachments tab.
Questions Tab
Step 6: Answer all mandatory questions
Terms & Conditions Tab Step 7: Download and Save all attachments listed
Step 8: Review Office Automation Form for installation, configuration, and maintenance requirements
Step 9: Accept the terms and conditions of the bid
Step 10: Complete any Attachments required to be submitted with your quote
Step 11: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 12: Attach any documents related to your quote
Summary Tab
Step 13: Review your quote
Step 14: Address any Red validation warnings
Step 15: Submit your quote www.PHLContracts.phila.gov http://www.phlcontracts.phila.gov/
| *** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted? |
| Click on the Working link to continue with your quote. |
| General Tab |
| Items Tab |
| Questions Tab |
| Terms & Conditions Tab |
| Attachments Tab |
| Summary Tab |
File details come from the government source that posted it. Updated .