Seller_Office_Automation_Checklist B2627142.pdf
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- Solicitation number
- B2627142
- Issued by
- Pennsylvania
About this file
This is a seller checklist for the City of Philadelphia Procurement Department's Office Automation Program, outlining the required steps for vendors to submit quotes through the PHLContracts online platform. The checklist guides sellers through a multi-tab submission process that includes completing a General Tab where vendors must confirm their business status, an Items Tab where unit costs and discounts are entered for each line item, a Questions Tab requiring responses to mandatory questions, a Terms & Conditions Tab where vendors must review and accept program requirements including installation, configuration, and maintenance specifications, an Attachments Tab for supporting documentation, and a Summary Tab for final review and submission. The document emphasizes the importance of clicking "Save & Continue" after each section to avoid validation errors and provides instructions for accessing previously started quotes through the Working link.
The checklist includes specific procedural requirements such as confirming seller role status (not seller admin), indicating whether the business qualifies as a Local Business Entity (though this program does not apply the LBE Program), and addressing any red validation warnings before submission. Vendors must provide cost information for each item or mark items as "No Charge" but cannot select "No Bid." The document directs sellers to download and review all required attachments, including the Office Automation Form that specifies installation, configuration, and maintenance requirements. All quotes are submitted through www.PHLContracts.phila.gov, and vendors with incomplete submissions can access and continue working on their quotes at any time.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Office Automation Program
*** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle
, then select Seller. The screen will refresh with the Seller role.
General Tab Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear, and you will be able to submit your quote.
Step 2: Select Yes if your business is certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to the Office Automation Program, but this question must be answered in order to proceed with your quote.
Step 3: Select Acknowledged For each item listed on the Items tab, indicate a cost or select 'No Charge'. Please do not select 'No Bid'.
Items Tab
Step 4: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 5: Use the Alternate Description field for additional information or include it in a separate attachment uploaded to the Attachments tab.
Questions Tab
Step 6: Answer all mandatory questions
Terms & Conditions Tab Step 7: Download and Save all attachments listed
Step 8: Review Office Automation Form for installation, configuration, and maintenance requirements
Step 9: Accept the terms and conditions of the bid
Step 10: Complete any Attachments required to be submitted with your quote
Step 11: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 12: Attach any documents related to your quote
Summary Tab
Step 13: Review your quote
Step 14: Address any Red validation warnings
Step 15: Submit your quote www.PHLContracts.phila.gov http://www.phlcontracts.phila.gov/
| *** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted? |
| Click on the Working link to continue with your quote. |
| General Tab |
| Items Tab |
| Questions Tab |
| Terms & Conditions Tab |
| Attachments Tab |
| Summary Tab |
File details come from the government source that posted it. Updated .