Seller_Office_Automation_Checklist_ B2316817.pdf

This is a Seller Office Automation Checklist provided by the City of Philadelphia Procurement Department for vendors participating in the Office Automation Program. The checklist outlines the mandatory steps for submitting quotes through the PHLContracts portal for a procurement requiring 10 MacBook Pro computers (M5 processors, 32GB memory, 1TB storage) with AppleCare coverage and 5 external hard drives. All deliveries must be inside deliveries to a loading dock, and vendors are required to provide costs for installation and configuration services unless otherwise directed by the City. Upon request, vendors must submit product literature for offered items.

The submission process requires vendors to complete a ten-step checklist beginning with the General Tab where they indicate Local Business Entity (LBE) certification status, followed by the Items Tab where unit costs and optional discounts are entered for each line item. Vendors must answer all mandatory questions in the Questions Tab, review and accept the Office Automation Form requirements regarding installation, configuration, and maintenance in the Terms & Conditions Tab, and submit all required attachments through the Attachments Tab. The process concludes with a comprehensive review of the complete quote in the Summary Tab, where vendors must address any validation warnings before final submission through the PHLContracts system.