Seller OA Checklist~19.pdf
PDF 122 KB Posted
- Attached to
- Lexmark MS823dn
- Solicitation number
- B2728359
- Issued by
- Pennsylvania
About this file
This document is a Seller Checklist for the City of Philadelphia Procurement Department's Office Automation Program, outlining the procedural requirements for vendors submitting quotes through the PHLContracts portal. The checklist provides step-by-step instructions for sellers to complete and submit bids for office automation equipment, specifically referencing a Lexmark MS823dn printer. Vendors must navigate multiple tabs within the portal system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. The process requires sellers to confirm their user role as "Seller" rather than "Seller Admin," answer mandatory questions, accept terms and conditions, and ultimately submit their completed quote through the online portal at www.PHLContracts.phila.gov.
The City of Philadelphia requires that all deliveries be inside deliveries with no drop shipments to loading docks permitted. Vendors must provide all costs associated with installation and configuration unless otherwise directed by the City, and must submit product literature, specifications, and manufacturer documentation upon request. While the Local Business Entity (LBE) certification question must be answered to proceed, the LBE Program does not apply to the Office Automation Program. Vendors have the option to include unit costs, optional discounts, and alternate product descriptions within the Items Tab, and may submit additional documentation through the Attachments Tab to support their quotes.
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| FY 27 Micro Purchase Terms and Conditions~32.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Office Automation Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role *** Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to the Office Automation Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Review Office Automation Form for installation, configuration, and maintenance requirements
Step 8: Accept the terms and conditions of the bid
Step 9: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .