Seller_Flat _Printing Program_Checklist~7.pdf

This document is a seller checklist for the City of Philadelphia Procurement Department's Flat Printing Program, outlining the procedural steps required for vendors to submit bids through the PHLContracts platform. The checklist guides sellers through a multi-step submission process including completion of the General Tab (where vendors must indicate Local Business Entity certification status), the Items Tab (where unit costs and discounts for listed items must be entered), the Questions Tab (requiring responses to mandatory questions), the Terms & Conditions Tab (requiring acceptance of bid terms and downloading of attachments), the Attachments Tab (for uploading supporting documents), and the Summary Tab (for final review and submission of the quote). Vendors must save and continue after each tab to ensure all required information is properly documented, and red validation messages will indicate incomplete sections until all requirements are satisfied.

The City of Philadelphia will award this flat printing purchase on a whole or line-item basis, whichever serves the city's best interests, to the lowest responsive and responsible bidder. Sellers must quote all items listed in the bid to remain eligible for award consideration. Vendors are prohibited from delivering services or products until receiving formal notification from the city department. The procurement process is conducted through the PHLContracts online platform at www.PHLContracts.phila.gov, which serves as the central hub for submission, tracking, and management of all bid documentation and related materials.