Seller Checklist - Small Purchases B2728174.pdf
PDF 157 KB Posted
- Attached to
- Electrical Work for VXRail Upgrade
- Solicitation number
- B2728174
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department for an electrical work project related to a VXRail Upgrade. The checklist outlines the procedural steps vendors must complete to submit a quote through the PHLContracts platform. Vendors must ensure they are operating in the Seller role, complete all required tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections, and provide unit costs for each line item. The small order purchase will be awarded as a whole or by individual line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Vendors must quote all items to be eligible for award and must not deliver services or products until receiving formal notification from the department.
Critical submission requirements include downloading and accepting all terms and conditions, possessing an executed Consent & Authorization form in the vendor profile or attaching a copy with the quote submission, and addressing all red validation warnings before submitting. The checklist indicates that vendors have the option to attach an LGBTQ Applicant Opportunity Data Form and any documents related to their quote. All mandatory questions in the Questions Tab must be answered, and vendors must confirm their Local Business Entity (LBE) certification status, though the LBE Program does not apply to small order purchases. No quote will be considered without a Consent & Authorization form on file, and all validation messages must be resolved before submission through www.PHLContracts.phila.gov.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .