Seller Checklist - Small Purchases_B2727681.pdf
PDF 157 KB Posted
- Attached to
- ISC Machine Stretch Film
- Solicitation number
- B2727681
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist document from the City of Philadelphia Procurement Department for small order purchases submitted through the PHLContracts platform. The checklist provides step-by-step instructions for vendors responding to the ISC Machine Stretch Film micro purchase opportunity in Pennsylvania. The micro purchase will be awarded as a whole to the lowest responsive and responsible bidder, with the resulting contract structured as a Requirements contract. Vendors must not deliver or provide services until formally notified by the department.
The checklist outlines submission requirements across multiple tabs within the PHLContracts system, including completion of the General Tab (where vendors must confirm Local Business Entity certification status), Items Tab (requiring unit cost entry for listed items), Questions Tab (mandatory question responses), Terms & Conditions Tab (acceptance of bid terms and attachment downloads), and Attachments Tab (submission of executed Consent & Authorization forms and optional documentation). Vendors must ensure they are logged in under the Seller role rather than Seller Admin role and must address all red validation messages before submission. A Consent & Authorization form must be on file or attached; quotes will not be considered without this document. Vendors are encouraged to submit the optional LGBTQ Applicant Opportunity Data Form and may attach additional quote-related documents. All steps must include "Save & Continue" confirmations before final submission.
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Other files
| File | Type | Posted |
|---|---|---|
| Consent_Authorization_B2727681.pdf | ||
| Spec Sheet B2727681~1.pdf | ||
| Micro Purchase Terms and Conditions_B2727681.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .