Seller Checklist - Small Purchases B2627076.pdf
PDF 157 KB Posted
- Attached to
- OTIS Projector
- Solicitation number
- B2627076
- Issued by
- Pennsylvania
About this file
This is a seller checklist document from the City of Philadelphia Procurement Department for small order purchases, specifically for a micro purchase of an OTIS Projector. The document provides step-by-step guidance for vendors submitting quotes through the PHLContracts.phila.gov portal. Vendors must complete all required tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. The micro purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. All items must be quoted by vendors in order to be eligible for award, and vendors are instructed not to deliver or provide services until notified by the department.
Vendors must ensure they are operating in the Seller role rather than Seller Admin role and must answer all mandatory questions in the Questions tab. A Consent & Authorization form must be on file in the vendor's profile or attached with the quote submission, as no quote will be considered without this documentation. Vendors should complete all required attachments and may optionally submit an LGBTQ Applicant Opportunity Data Form. While the Local Business Entity (LBE) certification question must be answered to proceed, the LBE Program does not apply to small order purchases. Vendors are required to enter unit costs for each listed item, accept the terms and conditions, and review their quote for any red validation warnings before final submission through the PHLContracts portal.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .