Seller Checklist Office Automation B2626765.pdf
PDF 122 KB Posted
- Attached to
- RING DOORBELL CAMERAS AND SUBSCRIPTION BUNDLE
- Solicitation number
- B2626765
- Issued by
- Pennsylvania
About this file
This document is a Seller Checklist for the Office Automation Program issued by the City of Philadelphia Procurement Department through PHLContracts, its online procurement portal. The checklist applies to a Ring Doorbell Cameras and Subscription Bundle contract opportunity in Pennsylvania. The document outlines the step-by-step process for vendors to submit quotes through the PHLContracts platform, requiring sellers to navigate multiple tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. All deliveries must be inside deliveries to a loading dock, and vendors are responsible for providing installation and configuration costs unless otherwise directed by the City. Vendors must also submit product literature at the City's request.
The checklist establishes mandatory requirements for quote submission, including verification of seller role, Local Business Entity (LBE) certification status (though the LBE Program does not apply to the Office Automation Program), unit cost and discount entry for each item, completion of all mandatory questions, acceptance of terms and conditions, and submission of required attachments. Vendors must review the Office Automation Form for installation, configuration, and maintenance requirements prior to submission. The document emphasizes the importance of clicking "Save & Continue" on every tab to avoid validation errors and provides instructions for accessing previously started quotes through the Quotes tab, ultimately requiring final quote submission through www.PHLContracts.phila.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| OfficeAutomation_Form B2626765.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Office Automation Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role *** Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue" The LBE Program does not apply to the Office Automation Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Review Office Automation Form for installation, configuration, and maintenance requirements
Step 8: Accept the terms and conditions of the bid
Step 9: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .