Seller Checklist micropurchase B2727059.pdf
PDF 231 KB Posted
- Attached to
- Color printer MAINTENANCE
- Solicitation number
- B2727059
- Issued by
- Pennsylvania
About this file
This document is a seller checklist for small purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist serves as an instructional guide for vendors preparing to submit quotes for micropurchase opportunities, specifically detailing the procedural steps required to complete and submit a bid through the electronic procurement system. The document does not specify particular products or services, project timelines, quantities, response dates, or contract terms, as it functions as a general procedural document applicable to all small purchase opportunities posted on the platform.
The checklist outlines thirteen sequential steps vendors must complete to submit a compliant quote, including verifying correct user role selection, answering mandatory questions, entering unit costs for listed items, accepting terms and conditions, and submitting required attachments. Key documentation requirements include a Consent & Authorization form, which must be on file in the vendor's profile, and an optional LGBTQ Applicant Opportunity Data Form. The document notes that the Local Business Entity (LBE) Program does not apply to small purchases but requires vendors to answer the related question to proceed. The document emphasizes using the "Save & Continue" function on each tab to avoid validation errors and directs vendors to the PHLContracts.phila.gov website to access and manage their quotes throughout the submission process.
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Other files
| File | Type | Posted |
|---|---|---|
| consent and authorization B2727059.pdf | ||
| B2727059 Micro Purchase Terms and Conditions.pdf | ||
| LGBTQ Applicant form B2727059.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .