Seller Checklist - B2727678.pdf
PDF 157 KB Posted
- Attached to
- CCOM Corrugated Boxes
- Solicitation number
- B2727678
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist document issued by the City of Philadelphia Procurement Department for small order purchases, specifically related to a corrugated boxes procurement opportunity (CCOM Corrugated Boxes) in Pennsylvania. The checklist provides step-by-step guidance for vendors submitting quotes through the PHLContracts.phila.gov platform. Sellers must complete multiple tabs including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. The procurement will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Sellers are required to quote all items to be eligible for award and must not deliver services or products until receiving formal notification from the department.
Submission requirements include selecting appropriate seller role credentials, confirming Local Business Entity (LBE) certification status, entering unit costs for each item, answering all mandatory questions, and accepting terms and conditions. Vendors must submit a valid executed Consent & Authorization form with their quote or have one on file in their vendor profile; quotes lacking this documentation will not be considered. Sellers may optionally attach an LGBTQ Applicant Opportunity Data Form and any supporting documents related to their quote. All attachment requirements and validation warnings must be addressed before final submission through the PHLContracts platform.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Micro Purchase Terms and Conditions B2727678.pdf | ||
| LGBTQ_Applicant_Data_Form B2727678.pdf | ||
| Consent_Authorization B2727678.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .