Seller Checklist - B2727665.pdf
PDF 157 KB Posted
- Attached to
- CCOM Wire Computer Cart 30x24x40
- Solicitation number
- B2727665
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist document from the City of Philadelphia Procurement Department for small order purchases on the PHLContracts platform, specifically related to a micro purchase for a CCOM Wire Computer Cart (30x24x40). The document outlines the step-by-step submission requirements for vendors participating in this procurement opportunity. Sellers must complete multiple tabs within the online system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. The micro purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Critically, sellers must quote all items to be eligible for award consideration, and delivery or service provision should not commence until official notification is received from the responsible department.
The checklist requires vendors to designate their seller role status, answer all mandatory questions, enter unit costs for each listed item, and accept the terms and conditions of the bid. A Consent & Authorization form must be on file in the vendor's profile or attached to the submission; no quote will be considered without this documentation. Vendors are encouraged to submit the optional LGBTQ Applicant Opportunity Data Form and may attach additional documents relevant to their quote. While the Local Business Entity (LBE) Program does not apply to small order purchases, vendors must still respond to the LBE certification question to proceed. All validation messages must be resolved before quote submission, and sellers are directed to review and submit their bids through the PHLContracts portal at www.PHLContracts.phila.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| LGBTQ_Applicant_Data_Form B2727665.pdf | ||
| Cart ULINE.png | PNG image | |
| B2727665 Micro Purchase Terms and Conditions.pdf | ||
| Consent_Authorization B2727665.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .