Seller Checklist AG~6.pdf
PDF 157 KB Posted
- Attached to
- OVA Storage
- Solicitation number
- B2626859
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist document from the City of Philadelphia Procurement Department for small order purchases submitted through the PHLContracts platform. The document provides step-by-step instructions for vendors responding to the OVA Storage micro purchase opportunity in Pennsylvania. Sellers must complete all required tabs in the online bidding system, including the General Tab (confirming seller role and Local Business Entity status), Items Tab (entering unit costs), Questions Tab (answering mandatory questions), Terms & Conditions Tab (accepting bid terms and downloading attachments), and Attachments Tab (submitting required documentation). The micro purchase will be awarded as a whole or by line item, whichever serves the City's best interests, to the lowest responsive and responsible bidder. Sellers must quote all items to be eligible for award and cannot deliver or provide services until notified by the department.
Key requirements for quote submission include possessing and submitting an executed Consent & Authorization form, which is mandatory and must be on file before any quote will be considered. Vendors have the option to submit an LGBTQ Applicant Opportunity Data Form and may attach additional documents related to their quote. All validation warnings must be addressed before submission, and sellers must ensure they are operating in the Seller role rather than the Seller Admin role. While the Local Business Entity (LBE) Program does not apply to small order purchases, vendors must answer the LBE certification question to proceed. Quotes are submitted through www.PHLContracts.phila.gov and reviewed in the Summary Tab prior to final submission.
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Other files
| File | Type | Posted |
|---|---|---|
| mp tandc~7.pdf | ||
| bid image examples.pdf | ||
| LGBTQ Form~66.pdf | ||
| Consent_Authorization AG~6.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .