Janitorial_Services_SEI30017Q0011_02.17_Final.pdf

Embassy of the United States of America Dublin, Ireland

42 Elgin Road

Ballsbridge, Dublin 4

February 17, 2017

To: Prospective Offerors

Subject: Request for Quotations number SEI300-17-Q-0011

Enclosed is a Request for Quotations (RFQ) for janitorial services at the US Embassy, located at 42 Elgin Road, Ballsbridge, Dublin 4, Ireland and for US government owned and leased office space in the Dublin 4 area. If you would like to submit a proposal and quotation follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government (USG) intends to award a contract to the responsible company submitting an acceptable proposal/quotation at the lowest price. The USG may award the contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

A site visit will be held on Wednesday, March 1, 2017 at 11:00 (lasting approximately 1.5 hours) at the American Embassy, 42 Elgin Road, Ballsbridge, Dublin 4, Ireland. All participants should arrive 10 minutes early to clear Embassy security procedures. The site visit will include a review of the solicitation package and a walkthrough of all premises where services will be required. Prospective offerors/quoters should contact Mary Hyland, HylandMT@state.gov, tel: 01 237-5872, to confirm attendance and arrange entry to the building.

Once contacted, Ms. Hyland will provide additional information regarding security access requirements to the Embassy. This is the one opportunity to view the site, additional site visits will not be available.

Final proposals/quotations are due by 15:00 local time on Tuesday 14, March 17, 2017.

Proposals/Quotations may be delivered in hard copy to 42 Elgin Road, Ballsbridge, Dublin 4, or preferably via email to Caroline Harley, email: HarleyCE3@state.gov, and/or Emmet

Downey, email: DowneyEJ@state.gov

Thank you for your participation, Enclosures.

mailto:HylandMT@state.gov mailto:HarleyCE3@state.gov mailto:DowneyEJ@state.gov

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFQ Number SEI300-17-Q-0011, Prices, Block 23

Continuation To SF-1449, RFQ Number SEI300-17-Q-0011, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

Offeror Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFQ NUMBER SEI300-17-Q-0011

PRICES, BLOCK 23

1. PRICES AND PERIOD OF PERFORMANCE

The Contractor shall perform janitorial work, including furnishing all labor, material, equipment and services, for the U.S. Embassy Dublin. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-

5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services and a fixed rate for any temporary additional services that have been satisfactorily performed. If labor rates decrease over the term of the contract the contractor is not required to reduce pricing, similarly, an increase in labor rates will not be considered, except as prescribed in Section 2, Clauses, 652.216-71. All pricing is for works carried out during normal business hours, 7:00 am – 7:00 pm, Monday through Friday, excluding holidays, see clause

652.237-72 for list of holidays observed.

1.0 After contract award and submission of acceptable insurance certificates, the

Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to

Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of €100.00

This reflects the contract minimum for the base year and option period.

Maximum: The amount of all orders shall not exceed €25,000.00. This reflects the contract maximum for the base year and each option period for temporary/additional services.

The performance period of this contract is from the start date in the Notice to

Proceed and continuing for 12 months, with four (4) one-year options to renew.

The initial period of performance includes any transition period authorized under the contract.

1.1 VALUE ADDED TAX

Value Added Tax (VAT) is not included in the Contract Line Item (CLIN) rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are: all rates.

BASE PERIOD

Base Period: Twelve (12) Months

A. Standard Services base year Chancery @ 30,904 square feet. The firm fixed price for the first year of the contract is:

Per month _€_ ______ x 12 (months) = _€__________per year

B. Standard Services base year Annex @ 8,020 square feet. The firm fixed price for the first year of the contract is:

Per month _€ _______ x 12 (months) = _€ __________per year

C. Standard Services base year Warehouse @ 600 square feet. The firm

D. Temporary Additional Services base year for Office Event Clean-up

Per hour €______ not to exceed 100 hours per year = €_______per year

E. Temporary Additional Services base year for entryway traffic mat service

Weekly €_______ x Maximum 52 weks per year = €________per year

F. Temporary Additional Services base year for Bi-Annual exterior washing of all windows at the chancery building incl Security booth.

Per service €_______ x Bi-Annual = €________per year

G. Sub Total Base Period: (A + B + C + D + E + F) €_____________

H. VAT (rate) ________ Total VAT for line G €_____________

I. TOTAL Base Period incl VAT (G+H) €_____________

1.3 FIRST OPTION YEAR PRICES

Option Term: Twelve (12) Months

A. Standard Services option year 1 Chancery @ 30,904 square feet. The firm

B. Standard Services option year 1 Annex @ 8,020 square feet. The firm

C. Standard Services option year 1 Warehouse @ 600 square feet. The firm

D. Temporary Additional Services option year 1 for Office Event Clean-up

E. Temporary Additional Services option year 1 for entryway traffic mat service

F. Temporary Additional Services option year 1 for Bi-Annual exterior washing of all windows at the chancery building incl Security booth.

G. Sub Total Option Year 1: (A + B + C + D + E + F) €_____________

I. TOTAL Option Year 1 incl VAT (G+H) €_____________

1.4 SECOND OPTION YEAR PRICES

A. Standard Services option year 2 Chancery @ 30,904 square feet. The firm

B. Standard Services option year 2 Annex @ 8,020 square feet. The firm

C. Standard Services option year 2 Warehouse @ 600 square feet. The firm

D. Temporary Additional Services option year 2 for Office Event Clean-up

E. Temporary Additional Services option year 2 for entryway traffic mat

F. Temporary Additional Services option year 2 for Bi-Annual exterior

G. Sub Total Option Year 2: (A + B + C + D + E + F) €____________

I. TOTAL Option Year 2 incl VAT (G+H) €_____________

1.5 THIRD OPTION YEAR PRICES

A. A. Standard Services option year 3 Chancery @ 30,904 square feet.

The firm fixed price for the first year of the contract is:

B. Standard Services option year 3 Annex @ 8,020 square feet. The firm

C. Standard Services option year 3 Warehouse @ 600 square feet. The firm

D. Temporary Additional Services option year 3 for Office Event Clean-up

E. Temporary Additional Services option year 3 for entryway traffic mat

F. Temporary Additional Services option year 3 for Bi-Annual exterior

G. Sub Total Option Year 3: (A + B + C + D + E + F) €_____________

I. TOTAL Option Year Three incl VAT (G+H) €_____________

1.6 FOURTH OPTION YEAR PRICES

A. Standard Services option year 4 Chancery @ 30,904 square feet. The firm

B. Standard Services option year 4 Annex @ 8,020 square feet. The firm

C. Standard Services option year 4 Warehouse @ 600 square feet. The firm

D. Temporary Additional Services option year 4 for Office Event Clean-up

E. Temporary Additional Services option year 4 for entryway traffic mat

F. Temporary Additional Services option year 4 for Bi-Annual exterior

G. Sub Total Base Period: (A + B + C + D + E + F) €_____________

I. TOTAL Option Year Four incl VAT (G+H) €_____________

1.7 GRAND TOTAL:

Base Period: €_______________

First Option Year: €_______________

Second Option Year: €_______________

Third Option Year: €_______________

Fourth Option Year: €_______________

Grand Total: €________________

CONTINUATION TO SF-1449,

RFQ NUMBER SEI300-17-Q-0011

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1.0 SCOPE OF WORK

The purpose of this fixed price contract is to obtain janitorial services for real property owned, leased or managed by the U.S. Government at the U.S. Embassy located at Elgin

Road, Ballsbridge, Dublin 4, its Annex offices located at Pembroke Road, Ballsbridge, Dublin 4, it’s Warehouse facility located at Airton Road, Tallaght, Dublin 24. The

Contractor shall perform janitorial services in all designated spaces including, but not limited to halls, offices, restrooms, gymnasium, fitness and shower rooms, work areas, entrance ways, lobbies, storage areas, elevators, windows and stairways. The contract will be for a one year period from the date of the contract award, with four (4) one-year option years.

The contractor shall furnish all managerial, administrative, and direct labor personnel and supplies that are necessary to accomplish the work in this contract.

Contractor employees shall be on site only for contractual duties and not for other business purposes.

1.1 General Instructions

The contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer's Representative (COR) for review within thirty days after contract award. The COR must approve these general instructions before issuance.

1.2 Duties and Responsibilities

1.2.1 Certain areas listed in paragraph #3 require an escort and can only be entered during scheduled times. The General Instructions shall emphasize security requirements so that accidental security violations do not occur.

1.2.2. Contractor shall schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed on a daily basis.

1.2.3. Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall determine the schedules presented which meet the needs of the individual facility.

1.2.4. Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide these services in addition to the scheduled services specified in this contract. The COR shall order these services on an as needed basis. This work shall be performed by Contractor trained employees, and shall not be subcontracted. The COR may require the

Contractor to provide temporary additional services with 24 hour advance notice.

1.2.5 The Contractor shall include in its next regular invoice details of the temporary additional services and, if applicable, materials, provided and requested under temporary additional services. The Contractor shall also include a copy of the

COR’s written confirmation for the temporary additional services.

1.2.6 Contractor provide checklists (see section 2.5) should be initialed by the contractor’s staff and submitted as appropriate (daily, weekly, bi-weekly, etc.) to the COR at the end of each reporting period. Only items completed during that reporting period should be initialed.

1.3 Types of Services

Standard Services shall include the following work:

1.3.1 Daily Cleaning Requirements shall consist of:

1.3.1.1 Sweeping all floor areas including damp mopping of areas such as tile, linoleum, marble floors, staircases and public areas. The contractor shall use the appropriate cleaning solution (some areas require water only) when mopping and shall mop a second time to remove the applied cleaning solution. Second mopping shall be carried out with clean water only. A thoroughly squeezed mop shall then be used to remove any water from the floor. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day when it is rainy or snowy. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

1.3.1.2 Thorough cleaning of toilets, bathrooms, mirrors, and shower facilities, using suitable non-abrasive cleaners and disinfectants. Toilets should be damp-mopped twice per day. All surfaces shall be free of grime, soap scum, mold, and smudges.

The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms.

The Contractor shall check those areas used by personnel visiting the chancery several times daily to ensure that the facilities are always clean and neat.

1.3.1.2 Emptying all wastepaper baskets, ashtrays and washing or wiping them clean with a damp cloth, replacing plastic wastepaper basket linings and returning items where they were located. The contractor shall not co-mingle general waste and recycling upon collection or disposal. Recycling and general waste shall be kept separate during collection and disposed of in their respective Embassy-provided waste collection bin on the Embassy compound.

The Embassy will consider a “binless office” option here, bidders to provide a separate itemized comparison cost for daily corridor trash collection only, centralized trash cans on each corridor to eliminate trash removal from individual offices.

1.3.1.4 Infrequent cleaning of glasses, cups, and coffee services in conference facilities and in the Ambassador's office area. The Contractor shall clean the items in hot soapy water and rinse, dry and polish so that a presentable appearance is maintained.

1.3.1.5 Removing any grease marks or fingerprints on all entry doorways

1.3.1.6 Removing trash to designated area as directed by the COR, and keeping trash area in a reasonably clean condition.

1.3.1.7 Sweeping debris from entrances and lobbies and mop cleaning them during appropriate climatic and water use conditions.

1.3.2 Weekly Cleaning Requirements shall consist of:

1.3.2.1 Vacuuming all clean rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath, and then replaced in the original position.

1.3.2.2 Deep cleaning/sanitizing of kitchen serving and washing area to include cleaning of microwaves, water dispensers, sinks, as needed. This includes cleaning major appliances inside and out including vacuuming dust from around motor areas.

1.3.3. Bi-Weekly Cleaning Requirements shall consist of:

1.3.3.1 Dusting and cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers and CRT screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

1.3.3.2 Dusting tops of tall furniture, tops of picture frames and areas not covered in daily dusting

1.3.3.3 Dusting window sills and blinds.

1.3.3.4 Spot clean carpets cleaning all noticeable dirt, stains and spots. On site contractor staff should have the knowledge and the equipment to address this as necessary.

1.3.3.5 Spot cleaning baseboards/skirtings and walls.

1.3.4 Monthly Cleaning Requirements shall consist of:

1.3.4.1 Moving all furniture and vacuuming or polishing the floor under the furniture as appropriate.

1.3.4.2 Polishing all brass surfaces including door and window handles, plaques.

1.3.4.3 Wiping window blinds with a damp cloth and appropriate cleaning solution to ensure that all smudges are removed.

1.3.4.4 Cleaning window shutters by wiping with a damp cloth and appropriate cleaning solution to ensure that all smudges are removed.

1.3.4.5 Remove any grease marks or fingerprints from walls, doors, door frames, radiators, windows and window frames, glass desk protectors, reception booths and partitions.

1.3.5 Quarterly Cleaning Requirements shall consist of:

1.3.5.1 Cleaning inside window glass and sash of smudges and accumulated dirt.

1.3.5.2 Cleaning and sanitizing the kitchen and sink area located on the ground floor of the Chancery building. This includes using appropriate cleaning products to clean under and behind all movable appliances, tables, chairs and other movable items.

Thoroughly cleaning all kitchen cabinets inside and out ensuring any marks and/or debris is off the cabinet doors. Moving all appliances and other items on counter tops and ensuring they are thoroughly cleaned of dust and debris. Ensuring all appliances are cleaned of grease, food debris and other marks. Thoroughly cleaning kitchen sink and surrounding area of all food debris and grease.

1.3.5.3 Dusting and wiping light fixtures. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

1.3.6 Semi-Annual Cleaning Requirements shall consist of:

1.3.6.1 Shampooing the entire surface of carpets in all areas to include high traffic areas.

This task must be coordinated two weeks in advance with the COR and should be planned for a Friday evening. These areas include but are not limited to the entire rd floor of the Embassy Annex, the Chancery Rotunda and all carpeted working spaces within the Chancery.

ADDITIONAL SERVICES FOR U.S. EMBASSY OFFICE BUILDINGS

1.3.7.1 Contractor shall provide entryway traffic mat service. This shall include replacing mats in entryways at agreed-upon times each week with the option to increase frequency during rainy weather. Bidders to provide a separate itemized cost.

1.3.7.2 On a semi-annual basis, wash the exterior of all windows at the chancery building only including the front gate security booth. This requires the use of specialized equipment, telescopic brushes, hoses etc, or possibly a cherry picker. When completed the windows shall be free of smudges, lint, or streaks from the surfaces. Bidders to provide a separate itemized cost

1.3.7.3 Event Clean-up: Liaise with COR in advance to plan event clean-up. At a minimum the following tasks should be performed:

Remove all items as required. Bring crockery, glassware, flatware and other serving items to the kitchen and wash, dry and store items in their respective storage areas. The embassy has provided a mechanical dishwasher for this purpose. Any anticipated use of the dishwasher should be notified to the event management personnel in advance. Remove tea/coffee/water serving containers and thoroughly wash out, dry off and store in respective storage areas. Drying cloths and detergents are provided by the embassy. Determine if any leftover food and beverage items are to be retained and leave ready for collection by embassy personnel. Fold linens and leave ready for embassy personnel. Wipe clean all event tabletops and seating as required. Collect all event trash, food waste and any other waste items and dispose of in embassy-provided waste receptacles. Vacuum, sweep and/or mop and tidy event area and leave ready for next event. Bidders to provide a separate itemized cost

2.0 MANAGEMENT AND SUPERVISION

2.1 The contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S.

Government personnel. The supervisor shall have excellent English language skills to facilitate communication the Contractor and members of the U.S.

Government staff. The Contractor’s supervisor can be a member of the cleaning staff.

2.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For those items other than routine daily services, the contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

2.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

2.4 The Contractor shall control overtime through efficient use of the work force.

Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract.

Overtime may be necessary under Temporary Additional Services.

2.5 The contractor shall provide specific checklists for each type of cleaning (daily, weekly, bi-weekly, monthly, quarterly, semi-annual, and annual) of all activities to be completed for each building and each floor to be used by the Contractor’s employees’ and the COR as a management control.

3.0 LOCATIONS FOR JANITORIAL SERVICES

3.1 All standard services are to be delivered on regular Embassy working days/hours.

Location Est. Area Escort

Chancery, CAC Main Entrance 160 sq feet No

(Compound Access Control)

Chancery, Ground Floor 6,500 sq feet No which consists of: parking entrance, lobby area, corridors, rest rooms, shower/locker room, gym/fitness room, dining area, kitchen, offices

Chancery, 1 st Floor 7,380 sq feet No which consists of: building entrances with waiting/lobby areas: for employees and visitors, separate entrance and waiting area for Consular visa visitors and applicants, corridors, walkways, rest rooms, offices

Chancery, 1 st Floor Rotunda 2,124 sq feet No

Chancery, 2 nd

Floor 7,503 sq feet Yes which consists of: corridors, offices, rest rooms, walkways

Office space measuring 823 sq feet requires escort during normal working hours.

Chancery, 3 rd

Floor 6,327 sq feet Yes – entire 3 rd floor which consists of: corridors, kitchenette, offices, rest rooms, walkways

Other Areas which consists of:

Stairwells/stairways 880 sq feet No

Elevators 30 sq feet No

Square Feet _32,404_____ (Total Square Meters _3,010)

Annex, 87/89 Pembroke Road, 3 rd

Floor 8,020 sq feet No which consists of: entrance and security screening lobby/waiting area, offices, corridors, walkways, rest rooms, shower/locker rooms, large conference room, two kitchenettes

Total Square Feet __8,020______ (Total Square Meters _745)

Warehouse, Airton Road, Dublin 24 600 sq feet No

Total Square Feet __600______ (Total Square Meters _56 )

4.0 PERSONNEL

4.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by

Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the

Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the

Government.

4.2 Standard of Conduct.

4.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

4.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient

Government operations.

4.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

4.2.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

unauthorized use of Government property, theft, vandalism, or immoral conduct;

unethical or improper use of official authority or credentials;

security violations; or, organizing or participating in gambling in any form

4.2.6 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval.

Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the

Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3. Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4. Personnel Security

4.4.1 After award of the contract, the COR will work with the contractor to have a separate Garda Vetting form completed for each individual working under this contract, this includes alternates and backups. The COR will provide relevant information to the contractor regarding the vetting process. It is anticipated that security checks may take up to thirty (30) days to perform.

4.2 The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to

U.S.-owned and U.S.-operated facilities to any individual.

5.0. MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary janitorial supplies, equipment and machinery, including toilet paper, absorbent hand towels, antibacterial liquid soap, heavy duty black plastic waste bags, light weight plastic bin liners, mops, brooms, polish, dust rags, detergents, cleaners, etc. to perform the work identified in this contract

6.0. GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

6.1 The Contractor has the option to reject any or all Government furnished property or items (see Attachment 1 - GOVERNMENT FURNISHED PROPERTY).

However, if rejected, the Contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government.

All Government furnished property or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The

Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

6.2 The Contractor shall maintain written records of work performed, and report the need for major repair, replacement and other capital rehabilitation work for

Government property in its control.

6.3 The Contractor shall physically inventory all Government property in its possession. Physical inventories consist of sighting, tagging or marking, describing, recording, reporting and reconciling the property with written records.

The Contractor shall conduct these physical inventories periodically, as directed by the COR, and at termination or completion of the contract.

7.0 INSURANCE

7.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

7.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in U.S. Dollars:

Per Occurrence $300,000.00

Cumulative $500,000.00

2. Property Damage stated in U.S. Dollars:

Per Occurrence $300,000.00

Cumulative $500,000.00

7.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

7.4 For those Contractor employees assigned to this contract who are either United

States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

7.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers,

c) agents,

d) servants,

e) employees, or

f) any other person arising from an incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the

Government.

7.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

7.7 Government as Additional Insured. The general liability policy required of the

Contractor shall name "the United States of America, acting by and through the

Department of State", as an additional insured with respect to operations performed under this contract.

7.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

8.0. LAWS AND REGULATIONS

8.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the

Contractor shall promptly advise the Contracting Officer of the conflict and of the

Contractor's proposed course of action for resolution by the Contracting Officer.

8.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

9.0. TRANSITION PLAN

Within thirty (30) days after contract award, the Contracting Officer may request that the

Contractor develop a plan for preparing the Contractor to assume all responsibilities for janitorial services. The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

10. DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity Delivery To Date

1.1 General Instructions 1 COR 30 days after award

1.2.3 Schedules 1 COR Weekly

4.4.1 List of Personnel 1 COR 10 days after award

7. Evidence of Insurance 1 COR 10 days after award

8. Licenses and Permits 1 COR Date of award

9. Transition Plan 1 COR 30 days after award

11. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative

(COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance.

The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all janitorial services set forth in the scope of work.

1. thru 10

All required services are performed and no more than one

(1) customer complaint is received per month

11.1 SURVEILLANCE. The COR will receive and document all complaints from

Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

11.2 STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting

Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-

Commercial Items), if any of the services exceed the standard.

11.3 PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the

COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENT 1

DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

GOVERNMENT FURNISHED PROPERTY

The Government shall make the following property available to the Contractor as

"Government furnished property" under the contract:

Location: Chancery, 42 Elgin Road, Ballsbridge, Dublin 4

1 x Waste skip (dumpster)

1 x 1100ltr General Waste Wheelie Bin

3 x 1100ltr Dry Recycing Wheelie Bins

1 x Mechanical Dishwasher with detegerant

1 x Set drying cloths

Location: Annex, 87/89 Pembroke Road, Ballsbridge, Dublin 4

1 x 1100ltr General Waste Wheelie Bin

1 x 1100ltr Dry Recycing Wheelie Bin

Location: Warehouse, Unit 3, Sarsfield House, Airton Road, Tallaght, Dublin 24

1 x Waste skip (dumpster)

1 x 1100ltr Dry Recycing Wheelie Bin

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS

(MAY 2015), is incorporated by reference (see SF-1449, Block 27A)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive

Orders—Commercial Items (Jan 2017)

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS—COMMERCIAL ITEMS (SEPT 2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation

(FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

(Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws

108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept

2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41

U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract

Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L.

111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

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X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C.

6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding

Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov

2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small

Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved]

__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15

U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15

U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C.

637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Nov 2016) (15 U.S.C.

637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Oct 2015) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C.

637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15

U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-

Aside (Nov 2011) (15 U.S.C. 657 f).

__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013)

(15 U.S.C. 632(a)(2)).

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__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C.

637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-

Owned Small Business Concerns Eligible Under the Women-Owned Small Business

Program (Dec 2015) (15 U.S.C. 637(m)).

X (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

__ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Feb

2016) (E.O. 13126).

__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__ (28) 52.222-26, Equal Opportunity (Sept 2016) (E.O. 11246).

__ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015)(38 U.S.C. 4212).

__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29

U.S.C. 793).

__ (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor

Relations Act (Dec 2010) (E.O. 13496).

X_ (33)(i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C.

chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O.

13627).

__ (34) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive

Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (OCT

2016). (Applies at $50 million for solicitations and resultant contracts issued from

October 25, 2016 through April 24, 2017; applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (b)(35): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, GSA, DoD and

NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

__ (36) 52.222-60, Paycheck Transparency (Executive Order 13673) (OCT 2016).

__ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for

EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

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