Security Uniform Bid VLT-SEC-SU1025.pdf

Suffolk Regional Off-Track Betting

INVITATION TO BID (ITB)

SECURITY UNIFORMS

Procurement # VLT-SEC-SU1025

SUBMIT BIDS ELECTRONICALLY ON

WWW.BIDNETDIRECT.COM/SUFFOLKREGIONALOTB

http://www.bidnetdirect.com/SUFFOLKREGIONALOTB

VLT-SEC-SU1025

BID DATED OCTOBER 30, 2025

NOTICE TO BIDDERS

Take notice that bids will be received by

Suffolk Regional Off-Track Betting Corporation at

1180 Veterans Memorial Highway Hauppauge, NY 11788 on or before 10:00AM, Thursday, November 13, 2025 and bids will be publicly read aloud there on the 2nd Floor in Room # 209 at 11:00AM for:

Procurement #: VLT-SEC-SU1025

Bids must be submitted electronically only through

WWW.BIDNETDIRECT.COM/SUFFOLKREGIONALOTB

All bidders must comply with all applicable Federal, State and Local Laws.

Suffolk Regional Off-Track Betting Corporation reserves the right to waive any informalities in any bids received, and/or reject any or all bids.

Suffolk Regional Off-Track Betting Phil Boyle President /CEO

Dated: October 30, 2025 http://www.bidnetdirect.com/SUFFOLKREGIONALOTB

INSTRUCTIONS TO BIDDERS

1. Receipt and Opening of Bid

Suffolk Regional Off-Track Betting (SROTB) invites proposals for the project referenced in the Notice of Bidders. Proposals will be publicly read at the time, date and place indicated in the Notice to Bidders.

2. Form, Preparation and Presentation of Proposal

Bidders should return the entire bid package with the information requested completed.

Each proposal must be submitted on the online forms provided.

INCOMPLETE SUBMISSIONS MAY BE REJECTED.

• If a question is not applicable, indicate by writing N/A in space

• All blank spaces for bid prices must be filled in, with a total or gross sum for which the bid is made. In case of discrepancy between the unit price and total amount bid for any item, the unit price, as expressed in words, shall govern.

• Bids that contain any omission, erasure, alteration, addition or items not called for in the itemized bid form, or that contain irregularities of any kind may be rejected.

3. Rejection of Bids

• SROTB reserves the right to reject any bid if the information submitted in the Bidder’s Qualifications statement or an investigation of such bidder fails to satisfy SROTB that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein.

• SROTB reserves the right to reject any and all bids in whole or in part, to waive any information in any or all bids, and to accept the bid or part thereof which it deems most favorable to SROTB after all bids have been examined and/or checked. No bid shall be withdrawn for a period of forty-five (45) days after being publicly opened and read.

4. Method of Award

All bids will be compared on the lowest bid price per item. SROTB reserves the right to award individual items of the contract to separate contractors or to award the entire contract to a single contractor, based on SROTB’s sole determination of what will enable the most cost-effective method of purchasing the goods or

INSTRUCTIONS TO BIDDERS (continued) services pursuant to the awarded contract. The low bidder(s) may be requested to submit additional information before being awarded the contract.

5. Insurance Required by Suffolk Regional Off-Track Betting The successful bidder will be required to procure and pay for, at his/her expense, insurance with limits of coverage as specified in the General Contract Provisions.

SROTB will be named as an additional insured on the liability policy. This contract will not be signed by SROTB’s designee until all required insurances are received.

6. Term of Contract

Contract will be for six (06) months. Start date on November 20, 2025, through April 19, 2026.

With the option to renew for an additional six (06) months upon mutual consent.

Prices quoted are firm for a period of one (01) year.

The bidder, when submitting his/her bid, must be prepared to commence the specified work or supply the specified item not later than ten (10) days after signing the contract unless SROTB authorizes a delay.

7. Method of Payment

The corporation will make every effort to pay invoices within (30) days after proper delivery of merchandise and/or services.

8. General Contract Provisions

Attached to this bid package are general contract provisions. By submitting a bid, the bidder accepts these contract provisions, which shall take full force and effect upon signing of the document.

Bidders should NOT sign the contract document until the bid has been awarded.

This entire bid package, and all other documents provided to bidders, shall comprise the complete contract.

9. Time to Execute Agreement and Deposit/Bid Bond

Upon notification of the award, the selected bidder must execute the agreement attached to this bid package within seven (7) days.

SCOPE OF WORK

SROTB is seeking to retain a qualified vendor to provide specific Security Uniforms for Jake’s 58 Casino Hotel located at 3635 Express Drive North, Islandia, NY.

SCHEDULE OF EVENTS

EVENT DESCRIPTION

DAY, DATE AND TIME

INVITATION FOR BID PUBLICATION

THURSDAY, 10/30/2025 @ 08:00AM

QUESTION ACCEPTANCE DEADLINE

THURSDAY, 11/06/2025 @ 03:00 PM

RESPONSE TO QUESTIONS ISSUED

MONDAY, 11/10/2025 @ 03:00 PM

BID INTENT DEADLINE

WEDNESDAY, 11/12/2025 @ 10:00AM

BID SUBMISSION DEADLINE

THURSDAY, 11/13/2025 @ 10:00 AM

BID OPENING/READ ALOUD

THURSDAY, 11/13/2025 @ 11:00 AM

BID SPECIFICATIONS

Description Type Specifications Volume Disc. (if Applicable)

Price per Unit

**Estimated Order -

Quantity Polo Shirt Unisex Performance Polo-

Polyester/spandex blend

Embroider Left chest two color Jake’s 58 Security Logo 2.5”

Font, Embroider one color 2.5” x 8” back

“SECURITY”

Jackets Heavy Waterproof enhanced visibility black/navy w/ insulated/fleece lining Embroider Left chest two color Jake’s 58 Security Logo 2.5”

Font, Embroider one color 2.5” x 8” back

“SECURITY”

Light Soft shell, Wind/Water resistant Embroider Left chest two color Jake’s 58 Security Logo 2.5”

Font, Embroider one color 2.5” x 8” back

“SECURITY”

Pants Dress Pants Stretch pants- cotton, nylon, elastane mix

¼ Zip Pullover

Heavy Embroider Left chest Jake’s 58 Security

Logo 2.5” Font, Embroider 2.5” x 8” back “SECURITY”

Hats Winter Cloth 100% Acrylic Knit Hat Embroider Jake’s 58 Security Logo, Two- Color Front 2” Font

Baseball Cap

Adjustable cap Embroider Jake’s 58

Security LogoTwo Color Front 2” Font

Sport Coat / Blazer

Two Button Jacket

Black/Navy Men’s/Women’s Options machine washable

**Quantities are estimated and SROTB reserves the right to supplement, delete, add and/or amend the quantities as necessary. All prices should be in a per unit increment with any volume/quantity discount specifically outlined (e.g. 50 units results in a discount of X percent). If no pricing variance is provided, SROTB reserves the right to apply the standard per-unit price to all sizes.

The delivery date of item(s) is as required by SROTB. Pricing shall be inclusive of all freight, shipping, handling and related fees. Prices quoted are firm for a period of one (01) year.

SROTB is Tax Exempt.

IRAN DIVESTMENT ACT CERTIFICATION

As a result of the Iran Divestment Act of 2012 (Act), Chapter I of the 2012 Laws of New York, a new provision has been added to the State Finance Law (SFL), 165-a, effective April 12, 2012.

Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list (prohibited entities list) of "persons" who are engaged in "investment activities in Iran" (both are defined terms in the law). Pursuant to SFL 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act's effective date, at which time it will be posted on the OGS website.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Bidder/Contractor (or any assignee) certifies that once the prohibited entities list is posted on the OGS website, it will not utilize on such Contract any subcontractor that is identified on the prohibited entities list.

Additionally, Bidder/Contractor is advised that once the list is posted on the OGS website, any Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to the solicitation, must certify at the time the Contract is renewed, extended or assigned that it is not included on the prohibited entities list.

During the term of the Contract, should the Suffolk Regional Off-Track Betting Corporation (AGENCY) receive information that a person is in violation of the above-referenced certification, AGENCY will offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment, which is in violation of the Act within 90 days after the determination of such violation, then AGENCY shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages, or declaring the Contractor in default.

AGENCY reserves the right to reject any bid or request for assignment for an entity that appears on the prohibited entities list prior to the award of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the prohibited entities list after contract award.

Signature: ________________________________________________________

Print Name:_______________________________________________________

BID DATED OCTOBER 30, 2025

Title:_____________________________________________________________

Company Name:____________________________________________________

Date:_____________________________________________________________

NON-COLLUSIVE BIDDING CERTIFICATION REQUIRED BY

SECTION 139-D OF THE STATE FINANCE LAW

SECTION 139-D, Statement of Non-Collusion in bids to the State:

BY SUBMISSION OF THIS BID, BIDDER AND EACH PERSON SIGNING ON BEHALF

OF BIDDER CERTIFIES, UNDER PENALTY OF PERJURY, THAT TO THE BEST OF

HIS/HER KNOWLEDGE AND BELIEF:

[1] The prices of this bid have been arrived at independently, without collusion, consultation, communication, or agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor.

[2] Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other Bidder or to any competitor; and

[3] No attempt has been made or will be made by the Bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

A BID SHALL NOT BE CONSIDERED FOR AWARD NOR SHALL ANY AWARD BE

MADE WHERE [1], [2], [3] ABOVE HAVE NOT BEEN COMPLIED WITH; PROVIDED

HOWEVER, THAT IF IN ANY CASE THE BIDDER(S) CANNOT MAKE THE

FOREGOING CERTIFICATION, THE BIDDER SHALL SO STATE AND SHALL

FURNISH BELOW A SIGNED STATEMENT WHICH SETS FORTH IN DETAIL THE

REASONS THEREFORE:

[AFFIX ADDENDUM IF MORE SPACE IS REQUIRED FOR STATEMENT.]

Identifying Information

Potential Contractor: ___________________________________________

Address: ___________________________________________

Street

City, Town, State, Zip Code

Telephone: ___________________________________________

E-mail Address: ____________________________________________

If applicable, Responsible Corporate Officer

Name: _______________________________________ Title: __________________________

Signature: ___________________________________________

IF BIDDER(S) IS A PARTNERSHIP, COMPLETE THE FOLLOWING:

NAMES OF PARTNERS OR PRINCIPALS LEGAL RESIDENCE

IF BIDDER(S) IS A CORPORATION, COMPLETE THE FOLLOWING:

NAME LEGAL RESIDENCE

President:

Secretary:

Treasurer:

Vice President:

Subscribed to under penalty of perjury under the laws of the State of New York, this _______ day of ___________, 20____ as the act and deed of said corporation of partnership.

AFFIRMATION OF UNDERSTANDING

Offerer affirms that it understands and agrees to comply with the procedures of the SROTB relative to permissible Contacts as required by State Finance Law §139-j (3) and §139-j (6) (b).

By: Date:

Signature

Name:

(Please Print)

Title:

Bidder’s Name:

Bidder’s Address:

(Please Print)

OFFERER DISCLOSURE OF PRIOR NON-RESPONSIBILITY DETERMINATIONS

Name of Individual or Entity Seeking to Enter into the Procurement Contract:

Address:

Name and Title of Person Submitting this Form:

Contract Procurement Number:

Date:

1. Has any Governmental Entity made a finding of non-responsibility regarding the individual or entity seeking to enter into the Procurement Contract in the previous four years?

(Please circle): No Yes

If yes, please answer the next questions:

a) Was the basis for the finding of non-responsibility due to a violation of State Finance Law §139-j

b) Was the basis for the finding of non-responsibility due to the intentional provision of false or incomplete information to a Governmental Entity?

c) If you answered yes to any of the above questions, please provide details regarding the finding of non-responsibility below.

Governmental Entity:

Date of Finding of Non-Responsibility:

Basis of Finding of Non-Responsibility:

(Add additional pages if necessary)

1. Has any Governmental Entity or other Governmental Agency terminated or withheld a

Procurement Contract with the above-named individual or entity due to the intentional provision of false or incomplete information?

If yes, please provide details below.

Governmental Entity:

Date of Termination or Withholding of Contract:

Basis of Termination or Withholding:

(Add additional pages if necessary)

Offerer certifies that all information provided to the Suffolk Regional Off-Track Betting Corporation with respect to State Finance Law §139-k is complete, true and accurate.

By: Date:

Signature

Name:

(Please Print)

Title: