Security.pdf

SECURITY

GENERAL

For the purposes of this section, “Contractor” shall be understood to mean the prime contractor, its subcontractors, agents and assigns engaged under the applicable contract/project.

Contractor services for Cleveland Hopkins International Airport (CLE) can be either on the public side of the airport or in restricted areas controlled by federal and local security regulations. Drawings indicating these areas are on file in the Airport Engineering Office. The restricted areas are designated as the Sterile Area, Secured Area, SIDA, or the Air Operations Area (AOA).

Transportation Security Administration (TSA) regulations require proper identification and employee history "background checks" for all persons working in any restricted area at CLE.

The approved Contractor on each project shall complete an ID Badge application form furnished by the Office of Airport Security (OAS) for each individual assigned to the project.

As part of this Contract, the Contractor shall conduct the "background checks" required by the TSA prior to an employee being allowed inside the Sterile Area, SIDA, Secured Area or the AOA. For the employee "background check", the Contractor shall, at a minimum, certify the prospective employee's work history or references for the past ten years by contacting listed employers and personal references. All times within the ten-year period MUST be accounted for. Upon completion of the "background check", an Authorized Signature Official (ASO) of the Tenant or Prime Contractor shall attest to the completion of the TSA requirements by signing (in the space marked "Authorized Signature Official") and submitting the application to OAS.

The Contractor shall submit ID badge applications for all construction personnel needed for mobilization and start-up of the subject project a minimum of fourteen (14) business days prior to the scheduled commencement date specified under the approved contract. All information required by the application form must be provided and either typed or electronically filled-in prior to same being accepted for processing for an ID badge by the OAS, Badging Section. The Badging Section’s hours of operation are 8:00 a.m. to 4:00 p.m., Monday through Friday.

The Contractor is responsible for furnishing to both OAS and the Office of Airport Operations (OAO) with twenty-four (24) hour contact numbers to include the Contractor's Superintendent and a representative from each subcontractor.

SECURED AREA

All Contractor employees working in any restricted area will display their badges on the outermost garment, below the neck and above the waist at all times. There are no exceptions to this requirement. Restricted access to the job site shall be maintained by the Contractor and his assigned security personnel at all times. The following security measures shall be implemented in order to achieve and maintain regulatory compliance:

A. The Contractor for each job site in the Secured Area portion inside the perimeter shall be required to furnish two (2) "Site Safety/Security Supervisors". A permanent SIDA access ID badge will be issued to the Contractor’s "Site Safety/Security Supervisors" upon completion of the badging requirements noted above and SIDA training conducted by personnel of Airport Rescue and Firefighting (ARFF) at CLE.

B. The primary "Site Safety/Security Supervisor will be required to remain on-site and be available to respond to airport authorities at all times, while construction personnel are within the airport perimeter fence. An alternate "Site Safety/Security Supervisor" will be designated by the primary and be available at all times in the absence of the primary. Any movement on the Air Operations Area (AOA) outside of the designated construction site is strictly prohibited unless coordinated through telephone or radio communication with both OAS and Office of Airport Operations (OAO).

C. In the absence of Contractor personnel dedicated to security duties, the Contractor will be required to engage the services of the security guard contractor currently under contract to OAS at CLE to perform the security duties specified below and provide compensation for these services directly either to CLE or to the security guard contractor. All personnel engaged in security duties under the contract, including the “Site Safety/Security Supervisor(s)” and the security guard contractor personnel, shall attend construction-specific security training administered by OAS or their designee. Personnel assigned to security duties must not perform any other work or activity that would diminish their ability to perform their security duties diligently. All airport security guard contract personnel engaged by the Contractor, whether compensated directly by CLE or the Contractor, shall remain under the direction of OAS.

D. The "Site Safety/Security Supervisor" and assigned security guard contractor personnel, under the direction of OAS are required to perform these duties:

1. Monitor, operate and control access through any and all entry points on the airport’s security perimeter to ensure the proper possession and display of valid, airport issued,

a. Identification media for all construction personnel

b. Valid ramp permits for all construction vehicles

2. Monitor the work site to ensure that:

a. All contractor personnel entering the airfield properly display the approved airport-issued ID

b. Only authorized construction vehicles are permitted inside the security perimeter fence and that they are properly identified with logo, flagged or lighted

c. No personal vehicles are allowed to enter the Secured Area

d. Ensure that proper escorting procedures of both vehicles and personnel are maintained at all times

3. If flag persons are used, they will be trained prior to construction start up date by an

Airport Operations Agent. After successfully completing training, flag persons will be required to be into position before the construction project commences.

E. Temporary Construction Fencing may be used to contain and control access to/from work sites within the Secured Area once written permission has been obtained from both OAS and OAO prior to its deployment.

F. All Contractor and subcontractor employees shall comply with the City Codified

Ordinance Section 571.061.

THE SIDA and AOA

The Security Identification Display Area (SIDA) and Air Operations Area (AOA), in addition to the Secured Area, have also been identified by the TSA as enhanced security zones and requirements for controlling access to/from them remain stringent. Restricted access to the job site is required and must be controlled by airport security guard contract personnel.

A. The Contractor for each job site in the SIDA/AOA portion inside the perimeter shall be required to furnish two (2) "Site Safety/Security Supervisors". A permanent SIDA access ID badge will be issued to the Contractor’s "Site Safety/Security Supervisors" upon completion of the badging requirements noted above and SIDA training conducted by personnel of Airport Rescue and Firefighting (ARFF) at CLE.

B. The primary "Site Safety/Security Supervisor will be required to remain on-site and be available to respond to airport authorities at all times, while construction personnel are within the airport perimeter fence. An alternate "Site Safety/Security Supervisor" will be designated by the primary and be available at all times in the absence of the primary.

Any movement on the SIDA/AOA outside of the designated construction site is strictly prohibited unless coordinated through telephone or radio communication with both OAS and OAO.

C. In the absence of Contractor personnel dedicated to security duties, the Contractor will be required to engage the services of the security guard contractor currently under contract to OAS at CLE to perform the security duties specified below and provide compensation for these services directly either to CLE or to the security guard contractor. All personnel engaged in security duties under the contract, including the “Site Safety/Security Supervisor(s)” and the security guard contractor personnel, shall attend construction-specific security training administered by OAS or their designee. Personnel assigned to security duties must not perform any other work or activity that would diminish their ability to perform their security duties diligently. All airport security guard contract personnel engaged by the Contractor, whether compensated directly by CLE or the Contractor, shall remain under the direction of

OAS.

D. The "Site Safety/Security Supervisor" and assigned security guard contractor personnel, under the direction of OAS are required to perform these duties:

1. Monitor, operate and control access through any and all entry points on the airport’s security perimeter to ensure the proper possession and display of valid, airport issued,

a. Identification media for all construction personnel

b. Valid ramp permits for all construction vehicles

2. Monitor the work site to ensure that:

a. All contractor personnel entering the airfield properly display the approved airport-issued ID

b. Only authorized construction vehicles are permitted inside the security perimeter fence and that they are properly identified with logo, flagged or lighted

c. No personal vehicles are allowed to enter the SIDA/AOA

d. Ensure that proper escorting procedures of both vehicles and personnel are maintained at all times

E. If requested by the Contractor, the Managers of OAO and OAS, will review said request and determine if the project can meet all safety and security requirements with one Site Safety/Security Supervisor

F. All Contractor employees working in any restricted area will display their badges on the outermost garment, below the neck and above the waist at all times. There are no exceptions to this requirement. Restricted access to the job site shall be maintained by the Contractor and his assigned security personnel at all times.

VEHICLES

A. A ramp permit is necessary for all construction vehicles operating in the SIDA/Secured

Area. Applications for ramp permits are available in the OAS Badging Office and require the same processing time as ID badge applications.

B. Rotating yellow beacons/strobes and/or construction flags, as required by the FAA, must be supplied by the Contractor for each vehicle operating on the project site.

C. All vehicles will display professionally made company logos on both sides of the vehicle for security and identification purposes. Minimum requirements are 24" x 24" with 2" lettering. NO PAPER OR CARDBOARD LOGOS WILL BE APPROVED. Construction equipment, i.e. excavators, graders, backhoes, bulldozers, etc., are exempt from ramp permit requirements.

D. AIRCRAFT HAVE THE RIGHT OF WAY AT ALL TIMES. Vehicles operating on CLE ramps or access roadways must adhere to the 15 mile per hour speed limit at all times and it is strictly enforced.

E. Federally mandated security perimeter fence Clear Zones are strictly enforced at CLE.

No Contractor vehicles, equipment or supplies may be staged within ten (10) feet of either side of the airport security perimeter fence at any time.

FEES

A. Identification Badges – The Contractor will be charged a non-refundable $65.00 administrative fee for each individual ID badge and ramp permit. All ID badges and ramp permits are the property of the Cleveland Airport System/City of Cleveland and must be returned to the OAS Badging Office within 24 hours of completion of the project and/or separation from employment of individual Contractor employees. Failure to return a CLE ID badge or ramp permit within the prescribed time, will result in the assessment of penalties to the Contractor in the amount of $100.00 per badge/permit. In addition, Contractors who fail to return valid CLE ID badges to OAS may be subject to a $10,000 civil penalty, per occurrence, by the TSA as well as a $1,000 - $3,000 civil penalty to the individual badge holder directly and possible criminal referral where appropriate.

B. Upon approval of ID forms, the Airport Security Office will notify the Contractor of total deposit necessary, e.g. 4 badges = $200.00. Checks and money orders must be made payable to the “Treasurer, City of Cleveland.”

C. Unescorted Access Applications – Contractor employees requiring unescorted access authority in order to perform airport approved services in CLE restricted areas, regulated under federal and local security rules and regulations, are subject to a Criminal History Records Check (CHRC) and a TSA Security Threat Assessment (STA) as part of the badging process that must be completed prior to commencement of work under the subject contract. The Contractor must assume the cost of each fingerprint based CHRC for a non-refundable fee of $65.00 payable to “Treasurer, City of Cleveland”. CHRC applications are submitted to the TSA by OAS through the Transportation Security Clearing House.

Above documentation submissions and related costs shall be borne by the Contractor as part of the mobilization phase of the project.

LOST/STOLEN BADGES

Contractors must notify OAS at (216) 898-5207 or OAO at (216) 265-6090 immediately upon discovery of any lost/stolen CLE ID badges as well as all employee ID badge holder terminations. Standard fees apply for the replacement of damaged, lost or stolen badges;

however, failure to immediately report a lost or stolen badge will result in a $100.00 fine per badge to the Contractor and to the badge holder respectively. Furthermore, the Contractor’s Authorized Signature Official and the individual badge holder will be subject to the provisions of the Progressive Discipline Program (PDP) as well as possible additional enforcement action by the TSA and/or criminal referral, where appropriate.

ACCOUNTABILITY

Contractor shall ensure strict accountability by distributing and collecting ID badges at the beginning and end of each shift. ID badges shall be secured on site by the Contractor.

MISCELLANEOUS

All work expenses required to conduct the background checks, obtaining airport temporary construction badges or other activities required in this section shall be borne by the Contractor.

Successful bidders must adhere to all security regulations under the CLE Airport Security Program and the TSA.

The OAS and OAO will monitor Contractors to ensure regulatory compliance.

The Contractor's construction area must remain free and clear of debris and any dust generated must be kept to a minimum.

No Smoking will be permitted on the Airport Operations Area pursuant to City Codified Ordinance Section 571.21.

In the event that safety/security conditions require it, OAO and OAS may, at their discretion, suspend all construction activity and order construction personnel and/or equipment to be removed from the Secured Area/SIDA/AOA.

All construction equipment will be kept out of the safety areas, except when in use.

A "Notice-to-Proceed" issued by the Department of Port Control will generally be used for the release of Temporary Construction ID's.