Sector Eastern Great Lakes Command Center Mini Splits (SOW).pdf

SCOPE OF WORK

HVAC Removal and Installation Sector Eastern Great Lakes 1 Fuhrmann Blvd, Buffalo, NY 14203

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 01010 – SCOPE OF WORK

1.1 SCOPE OF WORK

A. Contract work shall encompass the procurement, installation, testing, and commissioning of two new ductless split HVAC units with heating and cooling capability for Sector Eastern Great Lakes Command Center.

B. The contractor shall provide all labor, materials, tools, equipment, and services necessary to complete the following tasks:

1. Equipment Procurement o Supply and install two (2) new ductless split HVAC units (with heating and cooling capability). Units must be appropriately sized for the command center heat/cooling load and compatible with the existing power supply.

2. Compatibility Verification o Verify compatibility and optimal placement for ductless split units, including electrical and refrigerant connections.

3. Removal of Existing Units o Recover and dispose of refrigerant in compliance with EPA regulations.

o Dispose of old equipment in accordance with local environmental regulations.

4. Installation of New Units o Install two ductless split units in designated areas within the command center, ensuring proper mounting, electrical, and refrigerant connections.

o Replace external refrigerant line insulation as needed.

o Pressure-test refrigerant lines and charge the systems with refrigerant for optimal operation.

5. System Testing and Commissioning o Test each system to ensure proper operation, including refrigerant pressure, electrical performance, heating and cooling functionality, and airflow.

o Balance systems for optimal performance.

o Calibrate thermostats as needed.

6. Documentation and Warranty o Provide warranty documentation for all new units, including manufacturer and contractor warranties.

o Deliver system manuals and maintenance recommendations.

7. Compliance and Permits o Ensure all work complies with local building codes, HVAC standards, and manufacturer specifications.

o Obtain any necessary permits for the installation.

8. Cleanup o Remove all debris, old equipment, and materials from the site.

o Leave the work area clean and in its original condition.

Exclusions

The following items are excluded from the scope of work unless specifically noted in the contractor’s proposal:

• Major modifications to refrigerant piping, ductwork, or electrical systems beyond immediate connections for the new units.

Deliverables

• Two new ductless split HVAC units installed and operational.

• Warranty documentation and system manuals.

• Final inspection and commissioning report.

Budget Constraints

The contractor shall ensure that the total cost for equipment, labor, and materials does not exceed the approved budget for this project. Any deviations must be submitted for approval prior to execution.

1.2 CONTRACTOR USE OF PREMISES

A. During the construction period, the Contractor shall have limited use of the premises for work operations, including use of the site as specified by the Contracting Officer’s Representative (COR). Material storage and work areas shall be as designated by the COR.

B. Keep roadways serving the premises clear and available to the Government and the Government’s employees at all times. Do not use these areas for parking or storage of materials.

C. Use of Existing Buildings: Toilet facilities designated for use by the Contractor’s personnel shall be specified by the COR. Keep facilities clean and free of nuisance at all times.

D. Worksite Conduct and Access: The contractor acknowledges the work will take place within a restricted and active 24/7 command center responsible for Search and Rescue operations. All work must be scheduled and performed in a manner that minimizes noise, vibration, and any other disruptions to ongoing government operations. All contractor personnel will be required to sign in and be escorted while within the command center.

1.3 SAFETY PRECAUTIONS

A. The work hereby contemplated shall be governed at all times by applicable provisions of federal regulations, including, but not limited to, the current edition, with the latest amendment(s) of the following:

• William-Steiger Occupational Safety and Health Act of 1970, Public Law 91-596;

Part 1926 – Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of Federal Regulations (29 CFR Part 1926).

1.4 PROJECT MANAGEMENT AND COORDINATION

A. Requests for Information (RFIs):

• Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified to the COR with a copy to the Contracting Officer.

1.5 QUALITY REQUIREMENTS

A. Referenced Standards: If compliance with two or more specified standards establishes different or conflicting requirements for minimum quantities or quality levels, comply with the most stringent requirement. Refer conflicting requirements that are different, but apparently equal, to COR for a decision before proceeding.

B. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be the minimum provided or performed. The actual installation may comply exactly with the minimum quantity or quality specified, or it may exceed the minimum within reasonable limits.

C. Quality Assurance and Qualifications: All work performed on the project shall be done by a company or individual trained and experienced in installing, erecting, or assembling work similar in material, design, and extent to that indicated for this Project, whose work has resulted in construction with a record of successful in-service performance. Work required to be performed by a licensed person shall be performed by persons licensed for such work or occupation.

E. Warranty of Construction: Provide Contractor’s warranty letter, in which the contractor warrants the work performed under this contract for a period of 1 year, or longer if required by the specifications, from the date of substantial completion or final acceptance of the work, whichever is appropriate. The Contractor certifies that the work conforms to the contract requirements, is free of any defect in equipment, material, or workmanship performed by the Contractor or any subcontractor or supplier at any tier. Should any defect develop during the warranty period, the Contractor agrees to repair or replace any defects in material, workmanship, or arrangement, as well as any other work affected in correcting such defects, and correct the defect(s) without expense to the government. Warranty shall also comply with FAR’s clause “Warranty of Construction.”

1.6 Pre-Bid Site Visit

All potential bidders are strongly encouraged to conduct a site visit to familiarize themselves with the project scope and existing field conditions. This visit will allow bidders to verify the state of the current equipment, take necessary measurements, and understand all requirements for the removal and installation work. Failure to visit the site will not relieve the selected contractor from their responsibility to furnish all labor and material necessary to complete the project as specified herein. Please contact Brandon Provo at (571) 607-5796 or Brandon.M.Provo@uscg.mil to coordinate a site visit.

mailto:Brandon.M.Provo@uscg.mil