Sector AOR Fire Panel SOW.docx

SCOPE OF WORK

I. GENERAL REQUIREMENTS

NAICS Code: 561621 The work consists of providing all labor, equipment, material, transportation, and supervision as required to:

· Conduct quarterly, semi-annual, and annual inspections on all fire suppression systems according to Local, State, and NFPA guidelines and regulations.

For CG Units:

USCG Sector Delaware Bay, USCG Station Atlantic City, USCG Station Great Egg, USCG Station Manasquan Inlet, USCG Station Shark River, USCG Station Barnegat Light, USCG Station Townsend Inlet, USCG Station Fortescue, USCG Station Indian River, and MSD Lewes.

· CLINs ending in 1: Only quarterly services to be performed

· CLINs ending in 2: Semi-Annual services to be performed in the 2nd and 4th Quarter of the FY

· CLINs ending in 3: Annual services (executed in 2nd quarter)

· CLINs ending in 4: Emergency Service Calls. Not to Exceed (NTE) $5,000 annually.

Contractors are to provide an annual, firm-fixed price for the services for the Base Year.

Base Year: 1 July 2026 – 30 June 2027

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

Upon acceptance, the contractor shall commence service for the period July 1, 2026, through June 30, 2027, plus 4 option years. Contractor shall schedule all preventative maintenance visits. Emergency service shall be provided within 24 hours, when requested.

3. DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE

CWO-2 Joshua Mathis is the QAE for this contract, including site visits. He can be reached at (609) 231-1083. There are multiple unit technical representative POCs for scheduling listed in Enclosure 1.

4. SCOPE OF WORK

1. Systems to be inspected and tested: These include fire panels, fire pumps, tanks, gauges, water gongs, actuation stations, abort stations, visual/audible alarms, smoke/heat detectors, water flow devices, valves, standpipes, fire department connections, dry system air maintenance devices, range hoods, remote pull stations, sprinklers, nozzles. In addition, hydrostatic testing of outdated fixed suppression system bottles. Contractor will ensure all complies with manufacturer’s guidelines and all applicable Local, State, and NFPA guidelines and regulations.

2. See Enclosure (2) for periodicity.

3. Sprinkler system inspection periodicity shall conform with NFPA 25 Chapter 5.

4. Fire monitoring system inspections periodicity shall conform with NFPA 72 Chapter 10.

5. Kitchen fire suppression inspections periodicity shall conform with NFPA 96 Chapter 11.

6. All weekly and monthly visual inspections listed in NFPA references will be performed by Coast Guard.

7. All USCG unit fire suppression system data, addresses, and POCs will be listed in Enclosure (1). The POC for the units will generally be the unit’s Engineering Petty Officer (EPO). Contractor sign-in sheets will be at each site visit.

8. Provide each Coast Guard Unit’s POC, QAE, and KO with a Certificate of Inspection, noting all discrepancies at the completion of each service or inspection.

9. Provide Inspection tags on inspected or tested systems from a System Certified Specialist.

10. Contractor is to give a 48-hour advanced notice prior to scheduling preventive maintenance during the business hours of 8:00 am to 4:00 pm, Monday through Friday, excluding Federal Holidays.

11. DOL wage rates are provided as Enclosure 3.

Emergency Service

1. When requested, respond within 24 hours of notification.

2. The Contractor shall provide adequate procedures for receiving and responding to service calls 24 hours a day, seven days a week, including weekends and holidays. A single telephone number shall be provided by the Contractor for the receipt of all service calls. Service calls shall be considered “received” by the Contractor at the time and date the telephone call is placed by the COR or designated representative.

3. Pre-approval by the QAE or KO is required PRIOR to commencement of emergency work and the provision of materials needed to complete that work.

4. Once authorized by the QAE or KO and in receipt of an Emergency Service Request Authorization Form, the contractor may complete work NTE $5,000 annually.

5. If the total cost is estimated to exceed contract values, the Contractor shall prepare an estimate for the repair detailing the labor hours and materials before coordinating with the COR or KO for approval to proceed with the repair.

6. Work shall include the determination of the problem area(s) and the performance of corrective action required to restore the system/equipment to satisfactory working conditions.

7. Labor attributed to each service call shall include only time expended by the Contractor while on the job site and/or in the procurement of required materials.

8. Pricing for CLINs ending in 4 is for emergency services work based on hourly rate and service call fee and annual parts NTE value.

9. Only emergency work to remedy emergent situations will be approved within this contract. Any work outside of the Emergency calls will be executed separately and outside this contract.

5. SITE VISIT

All bidders are strongly encouraged to visit the sites to verify any/all quantities before submitting bids.

6. CONDITIONS AFFECTING THE WORK

The Offeror should visit the site and take other steps as may be reasonably necessary to ascertain the nature and location of the work, and the general and local conditions which could affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification, or related documents.

7. AFTER AWARD OF THE CONTRACT

The Contractor must immediately notify the Contracting Officer (KO) and QAE of the intended start date. The work shall be done in accordance with the specification.

8. ORAL OR WRITTEN MODIFICATION

No oral or written statement of any person other than the Contracting Officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. CONTRACTOR PERSONNEL

a. Workmanship: All work shall be accomplished with the best standard practices and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

b. Employee Conduct: The Contractor’s employees shall observe and comply with all applicable local and Coast Guard regulations, policies, and procedures. The Contractor shall ensure that all contractor employees present a professional appearance at all times, and that their conduct does not reflect discredit on the United States, the Department of Homeland Security, or the U.S. Coast Guard.

c. Removing Employees for Misconduct or Security Reasons: The Government may, at its sole discretion, direct the Contractor to remove any contractor employee from Coast Guard facilities for misconduct or security reasons. Such removal does not relieve the Contractor of the responsibility of providing sufficient qualified personnel for adequate and timely service. The Government will provide the Contractor with an immediate verbal notification, with written rationale for removal of the employee through the USCG Contracting Officer within 2 business days.

d. Conflict of Interest: The Contractor shall not employ any person who is an employee of the United States Government if that employment would, or would appear to, cause a conflict of interest.

10. PERMITS

The Contractor shall, without additional expense to the Government, obtain all appointments, licenses, and permits required for the prosecution of the work. The Contractor shall comply with all applicable federal, state, and local laws.

11. CLEAN UP

All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS

If the Contractor desires to work on Saturday, Sunday, holidays, or outside the unit’s regular hours, the Contractor must submit their request in writing to the Contracting Officer’s representative for approval consideration. The Contractor shall allow ample time to enable satisfactory arrangements to be made by the Government for inspecting the work in progress.

FEDERAL HOLIDAYS

This unit observes the following Federal legal holidays:

· New Year’s Day: January 1

· Martin Luther King’s Birthday: Third Monday in January

· President’s Day: Third Monday in February

· Memorial Day: Last Monday in May

· Independence Day: July 4

· Labor Day: First Monday in September

· Columbus Day: Second Monday in October

· Veterans Day: November 11

· Thanksgiving Day: Fourth Thursday in November

· Christmas Day: December 25

13. UPON COMPLETION OF WORK

Contact the Contracting Officer’s representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES

All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display the identification badge in plain view above the waist at all times. The Contractor shall provide a detailed list of all employees to the Contracting Officer’s Representative two (2) days prior to commencing work. The employee list shall contain the employee’s full name, date, place of birth, current address, and last four (4) of SSN. Coast Guard Unit’s POC will be given a copy of the employee list. Each Contractor-provided vehicle or towed trailer shall show the Contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker are required. All vehicles operated on Government property shall be maintained in a good state of repair.

a. Employee Identification:

Contractor employees working on-site at this government facility must wear company provided ID Badge visible at all times. Contractor employees will wear the badge at ALL times while on CG property. All employees must be in possession of a valid ID card that meets the requirements of the Real ID Act of 2005.

15. SAFETY REQUIREMENTS

The Contractor shall conform to all state and local safety requirements and those of each Coast Guard Unit. The Contractor and their employees shall become familiar with and obey all regulations including fire, traffic, and security regulations. There will be no smoking in Coast Guard Buildings. No underage visitors authorized onsite. Employees and suppliers only, no dependents, minors, or anyone else not directly associated with the ongoing work are authorized onsite. No pets or animals of any kind are allowed on worksite. The exception being service animals for the visually or hearing impaired. Documentation will be required for the animal to remain on site.

1. Responsibilities:

· All Contractors working at each of the Coast Guard Units shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1925 (series), and 29 CFR 1926 (series). Contractor’s written safety programs shall be reviewed by the respective Coast Guard Unit’s EPO prior to starting work.

· Written notification must be provided to the Coast Guard Unit’s EPO in their capacity as Fire Marshal of any activity that could potentially cause fire or explosion or that could change or reduce the capability of fighting a fire or explosion.

2. Rights:

· Every employee working on Coast Guard property has the right to a safe and healthy workplace. The Contractor has the responsibility and right to stop unsafe work. Contracting Officer’s representative and the Coast Guard Unit Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS

All Contractors working on any Coast Guard Units shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). All written environmental management and pollution prevention programs shall be reviewed by the Coast Guard Unit’s EPO in the capacity as Environmental Protection Specialist.

a. Written notification must be provided to the Coast Guard Unit’s EPO in the capacity of Environmental Protection Specialist of any activity that could potentially cause a permit violation on any Coast Guard Units listed. b. Copies of the following must be provided to the Coast Guard Unit’s EPO in the capacity of Environmental Protection Specialist prior to starting work in affected areas: Safety Data Sheets and permits. c. Hazardous materials used by a Contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.

Enclosure (1):

USCG Sector Delaware Bay 1 Washington Ave Philadelphia, PA 19147 EPO: DCC Eric Osborne Phone: (215) 271-4800

· Alarm Control Model: CP-35

· Equipment: 66 audio visual alarms, 33 pull stations, 81 photoelectric smoke detectors, 3 duct smoke detectors, 95 smoke detectors

· Gaylord Hood System

· Range Guard Tank Model: RG-2.5G

· Fire and Sprinkler System: Water supplied by city; includes Leslie valve, 2 back pressure valves, 3 cut-out valves, 3 check valves, 2 hose connections

USCG Station Atlantic City 900 Beach Thorofare Atlantic City, NJ 08401 EPO: MKC Stephen Coward Phone: (609) 344-6594

· Station Building Fire Panel: Fire-Lite MS-9600UDLS, 15 audio visual alarms, 14 pull stations, 50 heat detectors, 3 CO detectors

· UPH Building Fire Panel: Fire Lite MS-5UD, 8 audio visual alarms, 5 pull stations, 15 heat detectors

· Boat House Fire Panel: Siemens Fire Finder XLS, 18 audio visual alarms, 2 pull stations, 24 photoelectric smoke detectors, 18 CO/photoelectric smoke detectors, 56 sprinklers

· Gaylord Hood System

· Range Guard Tank Model: RG-2.5G

· Fire and Sprinkler System: Water supplied by city; includes Leslie valve, 2 back pressure valves, 3 cut-out valves, 3 check valves, 2 hose connections

USCG Station Great Egg 101 Northpoint Blvd Ocean City, NJ 08226 EPO: MKC Stephen Coward Phone: (609) 344-6594

· Fire Panel: ADT Unimode 5, 6 audio visual alarms, 9 pull stations, 29 photoelectric smoke detectors, 5 smoke detectors, 2 bell alarms

USCG Station Manasquan 61 Inlet Drive Point Pleasant Beach, NJ 08006 EPO: MKC Thomas Goan III Phone: (848) 367-3624

· Station Building Fire Panel: Pro Tec Systems MPC-6000, 4 audio visual alarms, 6 pull stations, 45 smoke detectors, 3 photoelectric smoke detectors

· Gaylord Hood System

· Kidde Tank Model: WHDR-400M

· Boat House Fire Panel: EST i0500 Intelligent Life Safety System, 50 audio visual alarms, 12 pull stations, 79 photoelectric smoke detectors, 9 photoelectric smoke/CO detectors, 193 sprinklers

· Fire and Sprinkler System: Water supplied by city; includes Leslie valve, 2 back pressure valves, 3 cut-out valves, 3 check valves, 2 hose connections

USCG Station Barnegat Light 601 Bayview Ave Barnegat Light, NJ 08006 EPO: MKC Lantz Fortner Phone: (732) 674-0598

· Station Building Fire Panel: Faraday MPC-6000, 5 audio visual alarms, 9 pull stations, 25 photoelectric smoke detectors, 5 CO/photoelectric smoke detectors, 4 fire plugs

· Gaylord Hood System

· Kidde Tank Model: WHDR-400M

· Boat House Fire Panel: Faraday MPC-6000, 4 audio visual alarms, 4 pull stations, 12 photoelectric smoke detectors, 2 CO/photoelectric smoke detectors

USCG Station Townsend Inlet 233 82nd Street Sea Isle City, NJ 08234 EPO: BMCS Jeremy Lake Phone: (609) 898-6995

· Fire Panel: Honeywell Ademco Vista-32FB, 6 audio visual alarms, 6 pull stations, 14 photoelectric smoke detectors

USCG Station Fortescue 45 Creek Ave Millville, NJ 08332 EPO: BMCS Jeremy Lake Phone: (609) 898-6995

· Fire Panel: General Electric EST i0500(G/R)(D)

· Fire Pump Controller: Metron Eledyne Model MP30-7.5-240B, 5 audio visual alarms, 4 pull stations, 12 photoelectric smoke detectors, 22 sprinklers

· Fire and Sprinkler System: Water supplied by reservoir with fire pump; includes 1 Leslie valve, 2 cut-out valves, 4 bleed valves

USCG Station Indian River 39373 Inlet Rd.

Rehoboth Beach, DE 19971 EPO: MK1 Christopher Clark Phone: (302) 227-2440

· Fire Panel: Simplex Grinnell AUTOCALL TFX-400, 15 audio visual alarms, 15 pull stations, 10 heat detectors, 30 smoke detectors, 5 horns, 1 bell

· Captive Aire Core Fire Protection System

MSD Lewes 802 Pilottown Road Lewes, DE 19958 EPO: MSTC Terry Clark Phone: (206) 815-7204

· Fire Panel: Honeywell Vista-128FBP, 2 audio visual alarms, 6 pull stations, 10 photoelectric smoke detectors, 3 CO/photoelectric smoke detectors