Section L - KC-135 Wash Rack.pdf

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L-1 GENERAL INSTRUCTIONS

L-1.1 The purpose of this solicitation is to notify contractors of the requirement of for Aircraft Wash Rack, KC-135 the Solicitation FA465425R0007 in support of Grissom Air Reserve Base.

L-1.2 The Government intends to award a single, firm-fixed-price contract.

L-1.3 This is an all-electronic solicitation release. Hard copies are not available. The Government will post all information pertaining to the solicitation and award of this requirement to the Electronic Posting System, also known as SAM.gov. It is the responsibility of each offeror to review the web page for postings of amendments, updates or changes to current information.

L-1.4 Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

L-1.5 Communications: Exchanges of information between Government and offerors will be controlled by the Contracting Officer. Questions received, in writing, and subsequent answers will be posted to SAM.gov. Offerors are required to submit in writing all questions and requests for clarifications by 05/30/2025. The decision whether to respond to questions and requests for clarifications made after this date shall be at the sole discretion of the Contracting Officer.

Failure of a prospective offeror to submit any questions will be construed to mean that the prospective offeror fully understands all requirements of the solicitation. Questions should be submitted via email to Jarred.Gentile.1@us.af.mil & Jason.Hahn.4@us.af.mil.

L-1.6 Joint Venture Offerors: If the offeror is a joint venture, the offeror shall provide all required solicitation information for all parties including a copy of the joint venture agreement with proposal. The agreement shall include information, which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture.

Either party to the joint venture may submit performance information on behalf of the joint venture. Joint venture performance will be evaluated and rated based on either party’s performance. The SBA must receive Joint Venture Agreements prior to proposal due date and approved before award of a resulting contract. If a joint venture is contemplated, then the assigned SBA Business Opportunity Specialist must be advised as soon as possible.

Ensure the agreement is submitted to the Contracting Officer in sufficient time to permit a regulatory compliance review. Any corrections and/or changes requested must allow for review time by the Contracting Officer and SBA Business Opportunity Specialist before the proposal due date. No corrections and/or changes are permitted after the time for submission of offers.

mailto:Jarred.Gentile.1@us.af.mil mailto:Jason.Hahn.4@us.af.mil

L-1.7 Teaming/Partnering Offerors: If the offer is based on a teaming/partnering relationship, the offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information which identifies the responsibilities for each entity under this contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship.

L-1.8 Multiple Offers: If an offeror has multiple potential solutions, each may be submitted as a separate submission/offer. In such cases, the differing solutions are not to be submitted as one submission/offer.

L-1.9 Incurred Expenses: The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation.

L-1.10 In compliance with FAR subpart 4.8, the Government will retain 1 copy of all unsuccessful proposals.

L-1.11 All proposals must be complete and respond directly to the requirements of this solicitation. Any commitments made in the proposal shall become a part of the resultant contract. Failure to comply with these instructions may result in the Government summarily rejecting the offeror’s proposal.

L-1.12 The project, price proposal, contract forms, performance references, and offeror information shall include the documentation listed below. The price proposal must be based on the offeror's proposal for the project as set forth in the solicitation documents (see Section J- List of Attachments). The government will evaluate the proposal in accordance with Section M- Evaluation Factors for Award

L-1.13 Contractor offers shall be submitted via email to Jarred.Gentile.1@us.af.mil & Jason.Hahn.4@us.af.mil.

L-2 PROPOSAL PREPARATION INSTRUCTIONS

L-2.1 Volume Organization: Proposals shall be submitted to the Government in 4 separate volumes as set forth below:

Volume Description Copies Reference Paragraph

I Contract Documents 1 L-2.2.1 II Technical Data 1 L-2.2.2 III Past Performance 1 L-2.2.4 IIII Price 1 L-2.2.4 mailto:Jarred.Gentile.1@us.af.mil mailto:Jason.Hahn.4@us.af.mil

For purposes of this solicitation action, a volume will be considered one PDF compatible file containing any documents needed for that volume. This file may be arranged as one continuous file or as a PDF binder, with each document contained within as separate attachments.

L-2.2.2 Labeling Each volume of the proposal should be labeled to indicate their Volume and Solicitation with the company name indicated (eg. Vol I – Contract FA465425R0007 ABC Co.)

The volumes shall not include header or footers identifying the vendor. Volume II shall not include reference to company in body of volume or in headers.

NOTE: Company initials are acceptable to indicate the company name.

Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L-2.2 Volume Content

L-2.2.1 Volume I Contract Documents

L-2.2.1.1 SF1449: Complete all fill-in clauses and provisions. Sign the submitted proposal.

L-2.2.1.2 SF30, Amendment Form (If used): Complete Blocks 8 and 15 (A - C) for each amendment issued under this solicitation.

L-2.2.1.3 Clauses and Provisions: Offerors shall complete all areas contained in Administrative Data of Section G, FAR Provision 52.219-28 in Section I, and all other clauses and provisions, including exceptions or deviations, within Sections I, K, and L, as applicable to the offeror.

L-2.2.1.5 Joint Ventures and Teaming / Partnering Agreements: Joint ventures and teaming or partnering agreements must be disclosed and comply with Section K and Section L, paragraphs L-1.4 or L-1.5, as applicable, of the solicitation.

L-2.2.2 Volume II Technical Data

L-2.2.2.1 General. The Technical Volume should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Technical subfactors defined below in Section L-2.2.2.2, Evaluation Factors. Please provide specific part data and literature sufficient to properly complete an evaluation against the product specifications and evaluation criteria. This information should include the specific availability information of the product being submitted for file://periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR52.215.doc#b522151 file://periwinkle_vnx/SAF_AQC_ORG/AQCP/5640%20-%20AFFARS/Templates%20Project%20--%20Sep%202013/5315/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/AFAC%20Working%20Folders%20--%20PM/far/FAR03.DOC#b31044 consideration (eg. Ready to Ship, Designed/ Built to Order, Preliminary/ Critical/ Final Design Review required, Site survey required to develop design). All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation.

It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

L-2.2.2.2 Evaluation Factors. A detailed and complete analysis of each offeror’s proposal shall be performed. The following evaluation factors and subfactors will be used to evaluate each proposal:

• Subfactor 1: System Functionality (ability to efficiently and effectively remove dirt & debris while minimizing risk of damage to the aircraft)

• Subfactor 2: System Durability (constructed to withstand exposure in wash facility environment)

• Subfactor 3: Maintenance / Serviceability (designed for easy maintenance & repair to minimize downtime)

• Subfactor 4: Product Availability (timeframe from award to completion)

L-2.2.3 Volume III Past Performance

L-2.2.3.1 Past Performance Information: Only references for relevant contracts are desired. Submit 1 copy.

L-2.2.3.2 Quality and satisfaction rating for contracts completed in the past 5 years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrate customer satisfaction with overall job performance and quality of completed product for relevant past efforts/contracts (similar in scope and magnitude of effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

L-2.2.3.3 Responsibility Determination. The Past Performance Information Retrieval System and Federal Awardee Performance & Integrity Information Systems as well any other Government-sponsored information available may be utilized to help make a responsibility determination in accordance with FAR Subpart 9.104.

L-2.2.3.4 Performance Surveys: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and any other sources of information available to the Government to assess present/past performance. Provide a list of no more than 5, of the most relevant contracts performed for Federal agencies and commercial customers within the last 5 years. Relevant contracts include projects that are similar in scope and complexity of the subject project. The evaluation of past performance information will not take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Provide the following information for each contract listed:

a. Company/Division name

b. Product/Service

c. Contracting Agency/Customer

d. Contract Number

e. Contract Dollar Value

f. Period of Performance

g. Verified, up-to-date name, address & telephone number of the contracting officer

h. Comments regarding compliance with contract terms and conditions

i. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

L-2.2.3.5 Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor's consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

L-2.2.3.6 Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

1. Requirements of the solicitation and Product Specification, and government standards regulations pertaining to the Product Specification.

2. Evaluation Factors for Award.

L-2.2.4 Volume IIII- Price

L-2.2.4.1 Price Information: Unit and extended pricing for all Contract Line Item Numbers (CLINs) for the base and option periods found in Section B, Supplies or Services and Price/Cost of this solicitation are required to be submitted to the government for evaluation. A total price should also be included. Prices shall not extend past the second decimal point for unit and extended amounts. The proposed price shall include all personnel, supplies, services, management, overhead, other direct costs, G&A, and profit to fulfill the contractual requirements of the SOW and any attachments.

L-2.2.4.2 CAGE Code, UEI Number, and business-size standard under the applicable NAICS of 333310.

L-2.2.4.3 SF1449 and Solicitation: Complete blocks 17a. and b., 30a., b. and c. of the SF1449 as well as signing/acknowledging any amendments. In doing so, the offeror agrees to the contract terms and conditions as written in the RFP.

L-2.2.4.4 Representations and Certifications: You must include all Representations and Certifications with your quote or reflect they are completed in SAM.gov.

L-2.2.4.5 All offers shall remain valid for 90 calendar days.