Section L - Instructions Conditions and Notices to Offerors.docx

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

LIST OF SECTION L ATTACHMENTS

Attachment L1 – Question & Answer Template Attachment L2 – DISA Subcontracting Plan Review Checklist Attachment L3 – DISA Small Business Participation Plan

L1 – INFORMATION TO OFFERORS

L1.0 Program Title and Objectives The Government intends to award a single-award indefinite-delivery, indefinite-quantity (IDIQ) contract through full and open competition for Global Content Delivery Services (GCDS) II. The award will be made to the offeror whose proposal represents the best value in accordance with the evaluation criteria defined in Section M, Evaluation Factors for Award. The Government reserves the right to make no award at all.

L1.1. Budget/Funding Information Funding for the GCDS II acquisition will be provided at the individual task order level. This firm fixed price IDIQ contract has a three (3) year base period, with three (3) 1-year option periods. The estimated contract ceiling is $192M, with a minimum guarantee of $10,000.00.

L2.0 General Instructions For the purpose of this solicitation, an offeror is defined as a prime contractor. Each offeror, identified by a distinct Commercial and Government Entity Code (CAGE) code, may submit only one proposal in response to this Request for Proposal (RFP).

L2.0.1. This section of the Information to Offerors provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror's proposal must include all data and information requested by the RFP and must be submitted in accordance with these instructions. Offerors are required to address all requirements outlined in the RFP. Non-conformance with the instructions provided in this Information to Offerors may result in removal of the proposal from further evaluation.

L2.0.2. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the offeror's proposal.

L2.0.3. Elaborate brochures or documentation, binding, detailed artwork, internet hyperlinks, or other embellishments are unnecessary and are not desired.

L2.0.4. The offeror shall make a clear statement in Volume I cover page that the proposal is valid for a minimum of 180 days from the proposal due date.

L2.0.5. In accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 4.8 (Government Contract Files), the Government will retain one digital copy of all unsuccessful proposals.

L2.0.6. Portions of the successful offeror’s proposal may be incorporated into the contract as an attachment in Section J.

L2.1 General Information

L2.1.1. Point of Contact.

The contracting officer (KO) and the contract specialist (CS) are the sole points of contact for this procurement. Address any questions or concerns to the KO and CS. Written requests for clarification must be sent to the KO at the email address located in Section L2.3. Requests must be received via DoD SAFE or in the KO’s and CS’ inboxes before the deadline specified on Standard Form (SF) 1449, Block 8 in Central Time in order to be considered timely.

KO – Kevin L. Poore, kevin.l.poore.civ@mail.mil CS – Mallory A. Moss, mallory.a.moss.civ@mail.mil

L2.1.2. Discrepancies.

If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing.

L2.1.3. Electronic Reference Documents.

All referenced documents for this solicitation are available on beta.sam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L2.1.4. Reserved.

L2.1.5. Communications.

Exchanges of source selection information between Government and offerors will be controlled by the KO or CS. Evaluation notices and responses will be transmitted as emails and will be treated as source selection information. The subject line of the email shall be titled: “RFP HC1084-20-R-0005, Contractor Name, Source Selection Information See FAR 2.101 and 3.104.” Questions/comments are due no later than 4:00 P.M. Central Time on June 11, 2020. The Government reserves the right to not answer questions submitted after the deadline. The email addresses for the KO and CS are contained in para L2.1.1, Point of Contact, above. Questions must be received in the KO’s and CS’ inbox before the deadline specified on SF-1449, Block 8 in Central Time in order to be considered timely.

No information concerning this solicitation or requests for clarification will be provided in response to offeror initiated telephone calls. All such requests must be made in writing and submitted as directed above. All questions/comments provided in a timely manner will be answered in writing and provided to all offerors. However, written inquiries may not be answered when requests are received by the Government points of contact after the original due date for receipt of questions as specified in this solicitation. The timeframe for submitting inquiries will not be extended as a result of an extension to the due date for the receipt of offers unless authorized by the KO.

L2.1.6. Debriefings.

The KO will notify offerors of any decision to exclude them from the competitive range; whereupon, they may request and receive a debriefing in accordance with FAR 15.505. Offerors excluded from the competitive range may request a pre-award debriefing or they may choose to wait until after the source selection decision to request a post-award debriefing. However, offerors excluded from the competitive range are entitled to no more than one debriefing for each proposal. The KO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

L2.1.7. Award without Discussions.

The Government intends to award without discussions. Therefore, the offeror’s initial proposal should contain the offeror’s best approach/terms for technical, management, and price; however, despite this intent, the Government reserves the right to conduct discussions if the Source Selection Authority (SSA) determines they are necessary. If the SSA determines that discussions are necessary, a competitive range will be established. Based on the ratings of each proposal against all evaluation criteria, the KO shall establish a competitive range comprised of all of the most highly rated proposals, unless the range is further reduced for purposes of efficiency, pursuant to FAR 15.306(c)(2). In the event issues pertaining to a proposed contract cannot be resolved to the SSA's satisfaction, the Government reserves the right to withdraw and cancel the solicitation. In such event, offerors will be notified in writing.

L2.1.8. Organizational and Consultant Conflict of Interest (OCCI).

Each offeror shall specifically identify in its proposal whether or not any potential or actual OCCI, as described in FAR Subpart 9.5, exists for this procurement. If the Offeror believes that no OCCI exists, the OCCI response shall set forth sufficient details to support such a position. If an offeror believes that an actual or perceived OCCI does exist on this procurement, the offeror shall submit an OCCI plan with the proposal, explaining in detail how the OCCI will be mitigated and/or avoided.

L2.1.9. DD254, DoD Contract Security Classification Specification.

Offerors must complete Block 6 of the attached DD254 with the appropriate information for their companies. Completed DD254’s must be submitted with proposals provided in Section J, Attachment J-3. Security classification requirements must be met at time of proposal submission.

L2.2. Organization/Number of Copies/Page Limits.

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table L1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table L1. The contents of each proposal volume are described in the information to offerors paragraph as noted in the table below.

Table L1 - Proposal Organization

Number

Glossary of Abbreviations and Acronyms

Subfactor 1: Transition Planning

Subfactor 2: Global Content Delivery Service Solution

Subfactor 3: Management: Service Delivery

Joint Venture/Partnership Agreement (if applicable) No Limit

L2.2.1. Page Limitations.

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors. Page limitations shall not be circumvented by including inserted text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of the proposal. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of this solicitation. Each page shall be counted except the following: cover pages, table of contents, tabs, SCRM plans, and glossaries.

L2.2.2. Page Size and Format.

L2.2.2.1. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be 1.5 line spacing. Except for the reproduced sections of the solicitation document, the text size shall be no less than 10 point Ariel, Times New Roman, or Courier New font for all text. The technical volume of the proposal shall be submitted as both an MSWord 2007 and newer file and as an Adobe PDF document. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1-inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals. It is the sole responsibility of the Offeror to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening. The Government is under no obligation to seek clarification regarding electronic proposal submissions if submissions cannot be opened or accessed.

L2.2.2.2. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. For tables, charts, graphs and figures, the text shall be no smaller than 10-point Ariel, Times New Roman, or Courier New font for all text included in a table. These limitations shall apply to both electronic and hard copy proposals. Names of specific personnel shall be removed from all proposal volumes (this does not include proposal points of contact requested elsewhere in this RFP or any other personnel not related to technical performance of the contract, such as in the OCCI plan).

L2.2.3. Cost or Pricing Information All cost or pricing information shall be addressed ONLY in the Cost/Price Proposal Volume. Cost tradeoff information, workhour estimates, and material kinds and quantities may be used in other volumes only as appropriate for presenting rationale for alternatives or design and tradeoff decisions.

L2.2.4. Classified Information No classified requirements exist for GCDS II. Security requirements are outlined in the DD254.

L2.2.5. Cross-Referencing To the greatest extent possible, each volume shall be written on a standalone basis so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

L2.2.6. Cross Reference Matrix.

The offeror shall prepare a Cross Reference Matrix cross-referencing all RFP requirements to the location of the offeror’s responses in their proposal. The Cross Reference Matrix provides reference information, but is not evaluated. The offeror’s format is acceptable.

L2.2.7. Indexing.

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

L2.2.8. Glossary of Abbreviations and Acronyms.

Each volume shall contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

L2.3. Electronic Offers.

Submitting proposals:

a. Proposals shall be addressed to the KO with a copy to the CS at the following email addresses: kevin.l.poore.civ@mail.mil and mallory.a.moss.civ@mail.mil. Proposals must be received via DoD SAFE or in the KO’s and CS’ inboxes before the deadline specified on the SF- 1449, Block 8 in Central Time in order to be considered timely.

Recommend sending each volume in its own separate zip folder via email to the KO’s and CS’ inbox. Sample instruction if needed: Create folder for Vol I, include all documents in folder, right-click the folder, select (or point to) Send to, and then select Compressed (zipped) folder. A new zipped folder with the same name is created in the same location. Send separate emails (example 1 of 4, 2 of 4, etc.)

b. Prior to submitting proposals, offerors shall be registered in System for Award Management (http://www.sam.gov).

c. All proposal volumes shall be submitted in either MS Word 2007 or newer file format, or as Adobe Acrobat, Portable Document Format (Adobe PDF), Version XI; except the GCDS II Exhibit B-1 Price Model, which shall be submitted in MS Excel 2007 or 2010. NOTE: There shall be no page markings with restrictive legend prohibiting the copying and pasting of text for Government use specific to this acquisition.

d. Submit each volume as a separate electronic .zip file with the name of the volume from the table in Section L2.5.1. Each individual file within the zip file must be autonomous and complete.

e. Virus Check. Offerors shall perform a virus check prior to proposal submittal and certify they have done so in the proposal’s cover pages.

f. Use of the software and procedures described in this part will reduce the amount of time and effort needed by the Government to receive and install proposals into an electronic evaluation system and will help to ensure that proposals are suitable for reading electronically. Information regarding electronic products listed herein should not be construed as Government endorsement for such products.

g. Due Date/Time. The time specified on the SF-1449, Block 8, is in Central Time (CT). Any proposal, modification, or revision that is received via DoD SAFE or the KO’s and CS’ inboxes at the email addresses specified in Section L2.3(a) after the exact time specified for receipt of proposals in Block 8 is “late” and will be handled in accordance with FAR 15.208(b) and subparagraphs thereto. Correspondence must be received via DoD SAFE or in the KO’s and CS’ inboxes before the deadline specified on SF-1449, Block 8 in Central Time in order to be considered timely.

h. The offeror shall prepare a “readme” file, included in Volume I, which describes the organization and layout of the files in its electronic submission. The file shall describe the names of the .zip files and the names of each file included therein.

i. Efforts by the Government to clarify or expedite installation of electronic proposal submissions, in accordance with FAR 15.207(c), will not be considered discussions.

j. The Government will not reimburse the contractor for proposal preparation costs in response to this solicitation nor for future proposals prepared in response to future TOs under this contract. Submission of all proposal volumes shall be to DITCO. The Government reserves the right not to consider for award any proposal that does not adhere to the administrative requirements of the RFP.

L2.4. Distribution.

Proposals shall be uploaded as requested in paragraph L2.3(a) above. (Or, if not having them uploaded state: Proposals shall be addressed to the KO with a copy to the CS at the following email addresses: kevin.l.poore.civ@mail.mil and mallory.a.moss.civ@mail.mil. Proposals must be received via DoD SAFE or in the KO’s and CS’ inboxes before the deadline specified in Standard Form 1449, Block 8 in Central Time in order to be considered timely.

L3.0. Volume I Executive Summary.

In the executive summary volume, the offeror shall provide the following information:

L3.1. Narrative Summary.

The narrative summary of the entire proposal should be concise, to include addressing the significant risks, and highlighting any key or unique features, excluding cost/price. The salient features should tie in with Section M evaluation factors/subfactors.

Factor 1: Technical/Management Subfactor 1: Transition Planning Subfactor 2: Global Content Delivery Service Solution Subfactor 3: Management: Service Delivery

Factor 2: Cost/Price Factor 3: Supply Chain Risk Management (Acceptable/Unacceptable Rating) Factor 4: Small Business Participation (Acceptable/Unacceptable Rating)

Any summary material presented here shall not be considered as meeting the requirements for any portions of other volumes of the proposal.

L3.2. Table of Contents.

Include a master table of contents of the entire proposal.

L4.0. Volume II – Technical/Management Volume.

L4.1. Volume Organization.

Please construct and present your responses according to and within the PWS template. The Technical/Management volume shall be organized according to the following general outline:

(1) Glossary

(2) Subfactor 1: Transition Planning

(3) Subfactor 2: Global Content Delivery Service Solution

(4) Subfactor 3: Management: Service Delivery

L4.2. General.

The Technical/Management Volume should be specific and complete. Responses will be evaluated against the technical/management subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide as specifically as possible the actual methodology to be used for accomplishing/satisfying these subfactors. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. By submitting a proposal, the offeror represents that the offeror’s firm will perform all the requirements specified in the solicitation. All the requirements specified in the solicitation are mandatory, unless otherwise noted.

L5.0. Volume III - Cost/Price.

L5.1. Volume Organization.

The Cost/Price volume shall be organized according to the following general outline:

SECTION 1 Required MS Excel-based GCDS II Price Model (Exhibit B-1)

L5.2. General Instructions.

L5.2.1. Price Reasonableness and Completeness.

This section is to assist in submitting information other than pricing data that is required to evaluate the reasonableness and completeness of the proposed price. Offerors are required to submit their pricing proposal in Exhibit B-1, GCDS II Price Model. The Government will verify that all solicitation requirements have been priced, figures are correctly calculated, and prices are presented in a clear and useful format. The Government reserves the right, but is not obligated, to review prices for realism. Additionally, unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Price submissions should be sufficiently detailed to demonstrate their reasonableness.

L5.2.2. Price Information.

Pricing submitted for the base period and all option periods, including option pricing for an additional six-month period that may be authorized IAW FAR 52.217-8 "Option to Extend Services" will be evaluated. See FAR 52.217-8, which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. These prices shall be identical to the proposed pricing in the six months prior to expiration of the base period, or the final option period, if option periods are present. The total evaluated price will consist of the proposed price for the base period, all option periods, and the option pricing for the additional 6-month period. Unit pricing from the “Unit Price” tab in Exhibit B-1, GCDS II Price Model will be incorporated into Schedule B upon contract award and used for all orders placed post-contract award.

L5.2.3. Cost/Price Information.

Information beyond that required by this instruction shall not be submitted. All information relating to the proposed price, including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price Volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal.

L5.2.4. Cost or Pricing Information Requirements.

In accordance with FAR 15.403-1(b) and 15.403-3(a), information other than cost or pricing data may be required to support price reasonableness. Information shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the KO determines that there is insufficient information available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit cost or pricing data.

L6.0. Volume IV – Supply Chain Risk Management (SCRM) Volume.

A determination has been made by the program office that the items or services to be procured under this RFP are subject to Supply Chain Risk Management (SCRM) controls as outlined in the PWS. As a result, contractors will be required to submit a detailed organization-wide SCRM plan as part of their proposal. Supply chain risks range from natural threats to counterfeit products and applies to quality, security, resiliency, and product integrity. Mitigation plans to manage risks may involve logistics, cybersecurity, and financial management. The goal is to preclude undue risk to the Government and ensure supply chain continuity in the event normal business operations are interrupted. This evaluation factor will assess the adequacy of an organization-wide SCRM plan to identify threats to the supply chain, and provide mitigation strategies that will protect the Government’s interest.

If a SCRM concern arises after contract award, the Government will determine whether a continuation of the contract poses an undue risk to both the common defense and security to this nation. If the Government determines that such a risk exists, the Government reserves the right to accept or reject a proposed mitigation plan by the Contractor (if one or more is presented within a reasonable time) as negotiated by the Contracting Officer or terminate the contract for convenience.

L7.0. Volume V - Small Business.

Small Business Participation and Commitment Plan All offerors, including small business, that submit proposals as a prime contractor are required to propose on the extent of their inclusion of small businesses in the performance of the contract, including: small business, small disadvantaged business, women-owned small business, HUBZone small business, and service-disabled veteran-owned small business. The Government’s assessment of small business participation and commitment will be measured to determine if small business participation is maximized where applicable. The small business participation plan outlines the "specifics" or the "how" or the "details" of the offeror’s firm intentions to maximize the utilization of small businesses within this acquisition. The offeror shall articulate how small businesses will participate through performance as a small business Prime Offeror and/or “first tier” small business subcontracting only. Second and third tier small business subcontractors will not be considered towards the total small business participation percentage in this factor.

All offerors, including those who are DoD Comprehensive Test Program participants, shall submit a small business participation plan as a part of their proposal. The final small business participation plan will be monitored as a measure of contract compliance. The small business participation plan shall not reference the subcontracting plan or any other volume for information; all information required within the small business participation plan must be contained within the page for that element. This small business participation plan is for the overall contract and will be incorporated at contract award within Section J. The plan applies to the overall contract and will be reviewed on an annual basis. In accordance with DFARS 215.304(c)(i) small business participation is an evaluation factor under Section M.3.5 of this solicitation.

Offerors shall address the below elements in their small business participation plan and must demonstrate their proposed approach as to how they will meet all stated small business participation requirements for this contract.

The extent of participation of small business firms will be calculated (including those in socioeconomic categories as defined in FAR Part 19) in terms of the percentage of the total acquisition value (TAV). The Government will evaluate the extent to which the offeror meets the small business participation minimum objectives. The small business participation minimum objectives for this contract are:

Service Disabled Veteran Owned Small Business 5% of the total acquisition value Historically Underutilized Business Zone 5% of the total acquisition value

The Government must be able to verify that each percentage is based on the value of the total acquisition. For the purposes of this factor, when calculating goals and dollar values Offerors shall use $192M for the TAV.

The TAV shall only be used for calculating small business participation goals for this element and shall not be considered a minimum guarantee, ceiling amount, or estimate for pricing purposes. The percentage of work performed by small businesses that qualify in multiple socioeconomic categories may be counted in each category. Detailed explanations shall be provided when the Offeror’s percentages do not meet the small business participation minimum objectives listed within the solicitation. If the Offeror submits zero percentages, the Offeror shall provide a detailed explanation to address how the Offeror will achieve small business participation where zero percentages are presented.

A small business participation plan format is included at Attachment L3 for your use. This is a suggested format but not a required format, however, each element included in the template shall be required to be included to determine acceptability.

L8.0. Volume VI – Contract Documentation.

L8.1 Volume Organization.

The Contract Documentation volume shall be organized according to the following general outline:

L8.2. Representations and Certifications The purpose of this volume is to provide information to the Government for preparing the contract document and supporting file. The offeror's proposal must include a signed copy of the solicitation and completion of Sections A through K.

L8.2.1. Section A-Solicitation/Contract Form.

Completion of blocks 30 (a through c) of the SF-1449. Signature by the offeror on the SF-1449 constitutes an offer, which the Government may accept. The "original" copy should be clearly marked under separate cover and should be provided without any punched holes.

L8.2.2. Section B-Supplies or Services and Costs/Prices.

Completed pricing information in Section B of the RFP.

L8.2.3. Section F - Deliveries or Performance.

Proposed Delivery Schedule. The Offeror shall propose the delivery schedule by completing the blanks in Section F of the RFP. The proposed schedule is subject to the following guidance:

L8.2.4. Section G - Contract Administrative Data.

See RFP.

L8.2.5. Section H - Special Contract Requirements.

See RFP.

L8.2.6. Section I - Contract Clauses.

See RFP.

L8.2.7. Section K - Representations, Certifications, and other Statements of Offerors.

See RFP.

L8.3. Other Information Required.

L8.3.1. Authorized Offeror Personnel.

Provide the name, title, and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

L8.3.2. Company/Division Address, Identifying Codes, and Applicable Designations.

Provide company/division's street address, county and facility code; CAGE code; DUNS code; TIN; size of business (large or small); and labor surplus area designation. This same information must be provided if the work for this contract will be performed at any other locations. List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

L8.3.3. Government Offices.

Provide the mailing address, telephone and fax numbers and facility codes for the Government Paying Office.

L8.3.4. Government-Furnished Equipment (GFE) GFE determined necessary for performance under the GCDS II contract will be provided. The COR will ensure that any GFE is properly accounted for in accordance with appropriate Federal, DoD, or organizational regulations. The contractor will report any GFE not consumed in use during performance to the COR upon completion of the contract and the COR will provide disposition instructions to the Contractor. DISA will provide space for any equipment the contractor is required to install in DISA’s facilities or other identified facilities. All equipment that the Offeror proposes to install at the Government site will be outlined in the PWS.

L8.3.5 Any information, data, or materials developed by the contractor in the performance of the contract are also the exclusive property of the Government. Upon completion or termination of the contract or an order, the contractor shall turn over to the Government all data and materials that were furnished to the contractor by the Government and all materials that were developed and/or engineered by the contractor in the performance of the contract.

L8.3.6. Small Business Subcontracting Plan

Small Business Subcontracting Plan A Small Business Subcontracting Plan is also required (FAR 52.219-9) for Other than U.S. Small Businesses ONLY (i.e. Large Businesses). ONLY OTHER THAN SMALL BUSINESS OFFERORS ARE REQUIRED TO SUBMIT. Offerors are required to submit either an individual subcontracting plan, an approved commercial plan, or a negotiated DoD Comprehensive Test Program subcontracting plan. Along with the Small Business Subcontracting Plan, Offerors shall fill out and submit the Subcontracting Plan Checklist at Attachment L2.

Separate from Small Business Participation Plan, firms other than U.S. Small Business Offerors, must also submit a subcontracting plan meeting the requirements of FAR 52.219-9 and DFARS 252.219-7003 (or DFARS 252.219-7004 if the Offeror has a comprehensive subcontracting plan). Firms other than U.S. Small Businesses must submit acceptable subcontracting plans to be eligible for award. The plan, at a minimum shall meet the elements set forth in FAR Clause 52.219-9(d)(1) through (11) and DFARS 252.219-7004. Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business Participation and Commitment Plan.

L8.3.7. Required Submittals.

The Offeror must provide the following submittals in response to the RFP:

1. Transmittal Letter, Form SF-1449, Solicitation, Contract, Order for Commercial Items

1. Online Representations and Certifications (response to FAR 52.204-8(d))

1. Technical/Management Document- Performance Work Statement (Section L, Paragraph 4.0 and RFP Attachment J-1)

1. GFP Matrix (if applicable)

1. Cost/Price Spreadsheet (GCDS II Price Model, Exhibit B-1)

1. Small Business Participation Document (Attachment L3)

1. Small Business Subcontracting Plan (Attachment L2) (Only required for other than small businesses)

1. OCCI Mitigation Plan

1. SCRM Plan

1. Cross Reference Matrix (if applicable)

1. Copy of the Joint Venture or Partnership Agreement that established the Contractor Team Arrangement relationship (if applicable)

FOR OFFICIAL USE ONLY, SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

L17

ATTACHMENT L1 – Solicitation Questions and Answers Template

ATTACHMENT L2 – DISA Subcontracting Plan Review Checklist

ATTACHMENT L3 – DISA Subcontracting Participation Plan image1.emf

Atch L1 - Solicitation Question and Answers Template.xlsx Instructions

Q&A INSTRUCTIONS: The purpose of these specific instructions is to expedite the process of answering questions. Please do not change the format of this document.

Complete the spreadsheet tab below named "Q&A" with all questions, comments, and recommendations about the RFP. Examples provided in the spreadsheet. **Please delete the examples before submitting your questions.

COLUMN A: Complete the "Page" column. This is the page number from the RFP located in the upper right hand corner of the page. Do not include the total page number. Enter only the page number where the topic begins.

COLUMN B: Complete the "Section/Paragraph" column with the applicable section and paragraph number (if applicable) of the RFP. For example: B2, C, or L5.1.2. For a section and paragraph number reference do not place a dot between the letter and the first number. Additional subparagraph references should be separated with a dot regardless of the format in the RFP, for example, L5.1.2.a. Do not including any other extraneous identifiers or other information other then instructed here. If the reference is to a CLIN, Clause, Appendix, or Attachment etc. the entry goes in the next column. At a minimum you will always insert at least the Section letter A through J in this column.

COLUMN C: Complete the "CLIN/Clause/Other" column. Insert the CLIN, Clause, Provision, Appendix, or Attachment number. For example: CLIN 0001, 52.217-8, Appendix A, or Attachment L3. Insert the section letter only in the Column B. This column will be completed only when there is not a more precise RFP reference number. NOTES: CLINs are in Section B. Most sections contain clauses so ensure you reference the correct section.

COLUMN D: Complete the Questions/Comments/Recommendations column. Start the question by referencing the topic. This may help the sort process. For example: Minimum Qualifications Checklist or Performance Area 10. Then insert the question or comment.

Issues must be submitted to the Contracting Officer and Contract Specialist listed in L2.1.1 (edit as necessary).

Q&A

RFP Page RFP Section/ Paragraph CLIN/ Clause/Appendix/Attachment/Other Questions/Comments/Recommendations

3 B CLIN 0004 Other Direct Costs - [Contractor Comment/Question] EXAMPLE ONLY, PLEASE DELETE BEFORE SUBMISSION (example only, KO should edit as necessary)

12 B1.b Minimum Guarantee - [Contractor Comment/Question]

17 C3.2 Status Reports - [Contractor Comment/Question]

52 C Appendix B Quarterly Report Format (Non-DITCO Orders) - [Contractor Comment/Question]

66 G3.d.5.i Fixed Prices for Task Orders - [Contractor Comment/Question]

81 F 52.242-15 Stop-Work Order - [Contractor Comment/Question]

N/A L Attachment L6 Minimum Qualification Checklist - [Contractor Comment/Question] image2.emf

Atch L2 - DISA Small Business Subcontracting Plan.docx

DISA SUBCONTRACTING PLAN REVIEW CHECKLIST

Contractor Name and Address

Solicitation Number & Title

Period of Performance

Total Contract Price

Date of Subcontracting Plan

Items/Service (Description)

Individual

Approved

Commercial

Plan

DoD Test Program Comprehensive

Plan

REQUIRED ELEMENTS OF THE SUBCONTRACTING PLAN

1. Total Large and Small Business Subcontracting - Percentages & Dollars (FAR 19.704(a)(1)(2)) & FAR 52.219-9(d)(1)(2)

Base Period

1st Option

2nd Option

3rd Option

4th Option

5th Option

2. Small Business Subcontracting - Percentages & Dollars (FAR 19.704(a)(1)(2)) & FAR 52.219-9(d)(1)(2)

Base Period

1st Option

2nd Option

3rd Option

4th Option

5th Option

2. Small Disadvantaged Business Subcontracting - Percentages & Dollars (FAR 19.704(a)(1)(2)) & FAR 52.219-9(d)(1)(2)

Base Period

1st Option

2nd Option

3rd Option

4th Option

5th Option

2. Women-Owned Small Business Subcontracting - Percentages & Dollars (FAR 19.704(a)(1)(2)) & FAR 52.219-9(d)(1)(2)

Base Period

1st Option

2nd Option

3rd Option

4th Option

5th Option

2. HUBZone Small Business Subcontracting - Percentages & Dollars (FAR 19.704(a)(1)(2)) & FAR 52.219-9(d)(1)(2)

Base Period

1st Option

2nd Option

3rd Option

4th Option

5th Option

2. Service Disabled Veteran-Owned Small Business Subcontracting - Percentages & Dollars (FAR 19.704(a)(1)(2)) & FAR 52.219-9(d)(1)(2)

Base Period

1st Option

2nd Option

3rd Option

4th Option

5th Option

2. Veteran-Owned Small Business Subcontracting - Percentages & Dollars (FAR 19.704(a)(1)(2)) & FAR 52.219-9(d)(1)(2)

Base Period

1st Option

2nd Option

3rd Option

4th Option

5th Option

REQUIRED ELEMENTS OF THE SUBCONTRACTING PLAN - Should provide a statement/assurance to address the following:

YES

NO

Para # & Page #

3. Description of principal types of supplies and services to be subcontracting and an identification of types of supplies or services planned for subcontracting to small business.

FAR 19.704(a)(3) & FAR 52.219-9(d)(3)

4. Description of method used to develop the subcontracting goals.

FAR 19.704(a)(4) & FAR 52.219-9(d)(4)

5. Description of the method used to identify potential sources for solicitation purposes.

FAR 19.704(a)(5) & FAR 52.219-9(d)(5)

6. A statement as to whether or not the offeror included indirect costs in establishing goals and a description of the method used to determine the proportionate share of indirect costs to be incurred with small businesses.

FAR 19.704(a)(6) & FAR 52.219-9(d)(6)

7. The name of the individual employed by the offeror who will administer the offeror’s subcontracting program, and a description of the duties of the individual.

FAR 19.704(a)(7) & FAR 52.219-9(d)(7)

8. A description of the efforts the offeror will make to ensure small businesses have an equitable opportunity to complete for subcontracts.

FAR 19.704(a)(8) & FAR 52.219-9(d)(8)

9. Clause inclusion and flow down: FAR 52.219-8 will be included in all subcontracts which offer further subcontracting opportunities. Subcontractors, except small businesses, who receive subcontracts over the applicable threshold ($700,000 or $1,500,000 for construction) will adopt a similar subcontracting plan.

FAR 19.704(a)(9) & FAR 52.219-9(d)(9)

REPORTING AND COOPERATION – Should provide a statement/assurance to address the following:

YES

NO

Para # & Page #

10. Cooperate in any studies or surveys as may be required.

FAR 19.704(a)(10)(i) & FAR 52.219-9(d)(10)(i)

Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan.

FAR 19.704(a)(10)(ii) & FAR 52.219-9(d)(10)(ii)

After November 30, 2017, include subcontracting data for each order when reporting subcontracting achievements for indefinite-delivery, indefinite-quantity contracts intended for use by multiple agencies.

FAR 19.704(a)(10)(iii) & FAR 52.219-9(d)(10)(iii)

Submit the Individual Subcontract Report (ISR), and the Summary Subcontract Report (SSR) using the Electronic Subcontracting Reporting System (eSRS) (http://www.esrs.gov ), following the instructions in the eSRS.

FAR 19.704(a)(10)(iv) & FAR 52.219-9(d)(10)(iv)

Ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using the eSRS.

FAR 19.704(a)(10)(v) & FAR 52.219-9(d)(10)(v)

Provide its prime contract number and its unique entity identifier, and the e-mail address of the offeror’s official responsible for acknowledging receipt of or rejecting the ISRs to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their ISRs FAR 19.704(a)(10)(vi) & FAR 52.219-9(d)(10)(vi)

Require that each subcontractor with a subcontracting plan provide the prime contract number, its own unique entity identifier, and the e-mail address of the subcontractor’s official responsible for acknowledging receipt of or rejecting the ISRs, to its subcontractors with subcontracting plans.

FAR 19.704(a)(10)(vii) & FAR 52.219-9(d)(10)(vii)

RECORDKEEPING – Should provide a statement/assurance to address the following:

YES

NO

Para # & Page #

11. Description of records maintained to show compliance with plan requirements and procedures.

FAR 19.704(a)(11) & FAR 52.219-9(11)

Source lists and vendor data on SB, SDB, WOB, HUBZone, VOSB & SDVOSB concerns.

FAR 19.704(a)(11) & FAR 52.219-9(11)(i)

Lists of organizations contacted for sources.

FAR 19.704(a)(11) & FAR 52.219-9(11)(ii)

For each contract, bidder's lists on subcontract solicitations over $150,000 (explain absence of SB, SDB, WOB, HUBZone, VOSB, or SDVOSB concerns) and reasons if responding SB concerns failed to receive award.

FAR 19.704(a)(11) & FAR 52.219-9(11)(iii)

Description of any outreach efforts for SB, SDB, WOB, HUBZone, VOSB & SDVOSB concerns.

FAR 19.704(a)(11) & FAR 52.219-9(11)(iv)

Description of buyer training and monitoring.

FAR 19.704(a)(11) & FAR 52.219-9(11)(v)

For other than Commercial Plans, on a contract-by-contract basis, records to support subcontract award data including the name, address and business size of each subcontractor.

FAR 19.704(a)(11) & FAR 52.219-9(11)(vi)

REQUIRED ELEMENTS OF THE SUBCONTRACTING PLAN - Should provide a statement/assurance to address the following:

YES

NO

Para # & Page #

12. Make a good faith effort to acquire articles, equipment, supplies, services, or materials, or obtain the performance of construction work from the small business concerns that the offeror used in preparing the bid or proposal, in the same or greater scope, amount, and quality used in preparing and submitting the bid or proposal.

FAR 19.704(a)(12) & FAR 52.219-9(12)

13. Provide the contracting officer with a written explanation if the contractor fails to acquire articles, equipment, supplies, services or materials or obtain the performance of construction work as described in FAR 19.704(a)(12).

This written explanation will be submitted to the contracting officer within 30 days of contract completion.

FAR 19.704(a)(13) & FAR 52.219-9(13)

14. Not prohibit a subcontractor from discussing with the contracting officer any material matter pertaining to payment to or utilization of a subcontractor.

FAR 19.704(a)(14) & FAR 52.219-9(14)

15. Pay its small business subcontractors on time and in accordance with the terms and conditions of the subcontract, and notify the contracting officer if the offeror pays a reduced or an untimely payment to a small business subcontractor.

FAR 19.704(a)(15) & FAR 52.219-9(15)

16. Small disadvantaged business goal greater than five percent (5%)?

**Requires approval one level higher than contracting officer if below 5%**

DFARS 219.705-4(d)

17. Does the contract contain options?

18. If the contract contains options, are there separate goals?

19. The plan has a signature page which includes the name, title and company name for the person submitting the plan; the name, title and department/agency contracting organization for the person approving the plan; and date signed.

FOR MODIFICATIONS ONLY

Is the overall contract below Small disadvantaged business goal of 5%?

Less than 5%? (if reasons have not changed, a new determination is not required)

Rating

Rating

Description

Acceptable

Complies with all 15 elements in FAR 19.704 and FAR Clause 52.219-9. The subcontracting plan provides an adequate approach for utilizing small businesses. The proposed goals are realistic, challenging and attainable. The plan demonstrates a strong and solid commitment to the inclusion and utilization of small businesses for subcontracting opportunities.

Unacceptable

Does not comply with all 15 elements in FAR 19.704 and FAR Clause 52.219-9.The proposed goals are not realistic or challenging. The plan demonstrates no commitment to an active involvement in providing subcontracting opportunities for small businesses. The subcontracting plan requires revisions.

SIGNATURES/REVIEW

PSD Contracting Officer

**Upon completion for this evaluation sheet, the PSD Contracting Officer should provide this checklist and the apparent awardee(s) Subcontracting Plan to disa.meade.osbp.mbx.ditco-small-business-office@mail.mil**

Reviewed By: ________________________________ Date: ______________ Rating/Recommendation: ____________________

Comments

DISA Office of Small Business Programs

Reviewed By: _________________________________ Date: _________________ Concur/Non-Concur: ______________________

Comments

SBA (PCR)

Reviewed By: __________________________________Date: ________________ Concur/Non-Concur: _____________________

Comments

Source Selection Information - See FAR 2.101 and 3.104

FOR OFFICIAL USE ONLY

image3.emf

Atch L3 - DISA Small Business Participation Plan.docx

HC1084-20-R-0005

Attachment L-7

Small Business Participation and Commitment Proposal Format

Note: This Small Business Participation Plan Format attachment is for guidance only and is not mandatory for use by offerors.

(a) Check the applicable size and categories for the PRIME offeror only -- Check all applicable boxes:

{ } Large Prime

{ } Small Business Prime; also categorized as a

{ } Small Disadvantaged Business (SDB)

{ } Woman-Owned Small Business (WOSB)

{ } Historically Underutilized Business Zone (HUB Zone) Small Business

{ } Service Disabled Veteran Owned Small Business (SDVOSB)

(b) Submit the total combined percentage of work to be performed by both large and small businesses (include the percentage of work to be performed both by Prime and Subcontractors):

For the purposes of this plan, Offerors should use a value of $191,554,697.00 for the “Total Acquisition Value” (TAV) when calculating their goals and dollar values. The TAV amounts shall only be used for calculating small business participation goals for this factor and shall not be considered minimum guarantees, ceiling amounts, or estimates for pricing purposes.

Example: If Prime proposes a price of $191,554,697.00 (including all options), and small business(es) will provide $48,000,000 in services/supplies as a prime or subcontractor, the % planned for small businesses is 25%; and 75% for large business equaling 100%.

Total Percentage planned for Large Business(es) _______% = $ _______

Total Percentage planned for Small Business(es) _______% = $ _______

100% = $ _______

(c) Please indicate the total percentage of participation to be performed by each type of subcategory small business. The percentage of work performed by Small Businesses that qualify in multiple small business categories may be counted in each category:

Example: Victory Prop Mgt (WOSB and SDVOSB) performing 2%; and Williams Group (SDB, HUBZone and WOSB) performing 3%. Results equate to: SDB 3%; HUBZone 3%; WOSB 5%; SDVOSB 2%; VOSB 2%;). SDVOSBs are also VOSBs automatically; however VOSBs are not automatically SDVOSBs.

Small Disadvantaged Business _________% = $___________

HUB Zone Small Business _________% = $___________

Woman Owned Small Business _________% = $___________

Service-Disabled Veteran-Owned Small Business _________% = $___________

Detailed explanations must be provided when the percentages fall short of the participation goal listed within the RFP. The Government does not recognize zero percent as a goal. However, if zero percent goals are submitted they must be supported with a detailed explanation and/or a mitigation plan to address how the Offeror will achieve participation where zero goals are cited. If the Offeror does not submit a detailed rationale/explanation, the zero percentage may be evaluated as a weakness. All percentages should use the value of the total acquisition as a baseline. The SBEB must be able to verify that each percentage is based on the value of the total acquisition.