Section J Attach 05_Sample_Client_Notification_Letter.pdf
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- Attached to
- Residential Reentry Center (RRC) and Home Confinement (HC) Services within the area of Albany, New York
- Solicitation number
- 15BRRC26R00000017
About this file
This document is a sample client notification letter template for federal contract proposals responding to a Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals for Residential Reentry Center services. The letter notifies past performance references that they may be contacted during the evaluation process and authorizes them to provide information about the responding organization's work performance.
The letter explains that the BOP places substantial emphasis on past performance as a source selection factor under the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, and that clients of responding entities must be identified and their participation in evaluation requested. The letter assures references that while their information may be shared with the responding organization, Federal Acquisition Regulation Subparts 15.306(e)(4) and 15.506(e)(4) prohibit release of the names of persons providing reference information, encouraging candid feedback. The template includes placeholder fields for the recipient's name, specific RFP number, geographic location of services, identified points of contact from the reference organization, and contact information for questions. This is a template document designed for organizations to customize and issue to all prospective past performance references identified in their business proposal.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
We are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) ___________________ for the procurement of Residential Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and 15.506(e)(4) prohibits the release of the names of the persons providing the reference information. We therefore request that honest and candid information about our performance be provided.
We have identified Mr./Ms. _______________ and Mr./Ms. ________________ of your organization as the points of contact based on their knowledge concerning our work.
Your cooperation is appreciated. Any questions may be directed to _______________.
Sincerely,
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