Section I. Cover Page.pdf

Section I Statement of Work

Project Specifications Project Drawings

3/18/2026

STATEMENT OF WORK

FOR

Asbestos and Environmental Air Monitoring and Sampling

CAT: □A1 □A2 ⌧A3

Reference Work Planning #: N/A DATED: March 18, 2026

PREPARED BY:_____________________________

Rick Horner, Environmental Services

REVIEWED BY:_____________________________

Neil Gerrish, Head, Occupational Safety & Health

APPROVED BY:_____________________________

Todd Sandt, Head, Environmental Services

PRINCETON PLASMA PHYSICS LABORATORY

P.O. BOX 451

PRINCETON, N.J. 08543

609-243-2000

RECORD OF CHANGES

Revision Description Affected Section(s)

Date

0 Initial Issue Mar 18, 2026

BACKGROUND/ OBJECTIVE

The Princeton Plasma Laboratory (PPPL) requires the service of an Asbestos and Environmental Air Monitoring Subcontractor on an as-needed, on-call basis. The Subcontractor may at times be called upon by PPPL to perform other air and surface sampling and analyses including, but not limited to, bulk asbestos, mold, organic and/or inorganic compounds. The Subcontractor may also be called upon to perform an asbestos location survey. The Subcontractor will coordinate with the Princeton Technical Representative (PTR), or designee, the required sampling and analyses, as needed. The Subcontractor shall provide a New Jersey licensed Asbestos Safety Technician (AST) to oversee all aspects of asbestos containing material (ACM) abatement projects performed at PPPL under a separate subcontract. The number and size of ACM abatement projects, along with asbestos, mold, and other organic and/or inorganic compounds analyses will vary depending upon the needs of PPPL.

APPLICABLE DOCUMENTS (all current versions)

● Code of Federal Regulations, Title 40, Part 61, Subpart M, National Emission Standard for Asbestos

● New Jersey Administrative Code, Title 34, Chapter 5A-32 et. Seq., Asbestos Control & Licensing Act of 1984

● New Jersey Administrative Code, Title 5, Chapter 23, Subchapter 8, Uniform Construction Code: Asbestos Hazard Abatement Sub-code

● New Jersey Administrative Code, Title 7, Chapter 26, Subchapter 2, Disposal

● New Jersey Administrative Code, Title 7, Chapter 26, Subchapter 3, Transportation

● New Jersey Administrative Code, Title 12, Chapter 120, Subchapter 2, Asbestos Licenses and Permits

● Code of Federal Regulations, Title 29, Section 1910.134, Occupational Safety and Health Standards – Respiratory Protection

● Code of Federal Regulations, Title 29, Section 1910.1001, Occupational Safety and Health Standards – Asbestos

● Code of Federal Regulations, Title 29, Section 1926.1101, Safety and Health Regulations for Construction – Asbestos

● Occupational Safety and Health Administration (OSHA), 29 CFR 1910 Subpart Z.

● NIOSH Manual of Analytical Methods (NMAM).

● OSHA Sampling and Analytical Methods and protocols.

● ISO/IEC 17025 General requirements for the competence of testing and calibration laboratories.

● American Industrial Hygiene Association (AIHA) Laboratory Accreditation Programs

(LAP, LLC).

SCOPE OF WORK

Provide the service of an Asbestos and Environmental Air Monitoring Subcontractor on an as-needed, on-call basis. The Subcontractor shall provide a New Jersey licensed AST to oversee all aspects of asbestos containing material (ACM) abatement projects performed at PPPL

PPPL RESPONSIBILITIES

● The Princeton Technical Representative (PTR) will be the primary contact person for work performed under this subcontract. Individual work orders specifications, written or verbal, will be provided to the Subcontractor for each asbestos abatement project and/or sampling event by the PTR, or designee.

● The PTR, or designee, shall oversee all work performed under this subcontract. In addition, the PTR, or designee, shall approve all sampling and analytical methods used and documentation required for all work performed under this subcontract.

● The PTR, or designee, shall approve the analytical laboratories used for the analysis of all samples collected at PPPL. The Subcontractor shall provide the names and copies of certificates/ chain of custodies of all laboratories proposed to perform all sample analysis. Subcontract award will document the PTR approval of proposed laboratories.

The PTR will approve all other laboratories on a case-by-case basis, depending on the needs of PPPL. The Princeton Technical Representative must approve any changes to pre-approved laboratories before they are used on behalf of PPPL.

● Review deliverables and provide comments for Subcontractor to address.

SUBCONTRACTOR RESPONSIBILITIES/ QUALIFICATIONS

● The Subcontractor must have managed at least five asbestos abatement monitoring projects in New Jersey in the past three years with references.

● The Subcontractor shall provide points of contact for scheduling, project oversight, and quality assurance for this work and for resolution of any issues involved with this work.

● The Subcontractor must possess all licenses as may be required by federal and New Jersey state authorities (e.g., OSHA, NJDOH, NJDOL, NJDCA, AHERA). The Subcontractor shall ensure that all ACM abatement projects are performed in strict accordance with applicable federal and state regulations.

● All Subcontractor personnel that perform ACM monitoring projects at PPPL must be New Jersey licensed Asbestos Safety Technicians (AST). The Subcontractor shall list the Subcontractor personnel who will perform as AST under this subcontract.

Each AST must present a valid license to the PTR, or designee, before the start of each project.

● The Subcontractor may, on occasion, be called upon by PPPL to provide bulk asbestos analysis, non-asbestos air and surface sampling or monitoring services, and asbestos locations surveys. Examples of non-asbestos air and surface sampling or monitoring services include, but are not limited to, mold inspection and/or testing services and indoor air and surface sampling for organic and/or inorganic chemicals.

The Subcontractor will coordinate with the PTR, or designee, regarding the details of such work and will provide a work proposal in advance.

● The Subcontractor shall be solely responsible for supplying its personnel with protective clothing and devices required for asbestos monitoring (e.g., breathing apparatus, PPE). Failure to comply will result in a stop work order. PPPL shall not be responsible for any costs or consequences as a result of the Subcontractor’s failure to comply with this or any other requirement of this SOW.

● The Subcontractor shall work under the direction of the PTR or designee. The Subcontractor shall direct ACM abatement personnel, under a separate subcontract to PPPL, to affect the proper removal and packaging of all ACM generated at PPPL.

The Subcontractor shall ensure that all ACM, designated by the PTR, or designated, and removed under a separate subcontract, be removed in its entirety. The Subcontractor shall ensure that all ACM is packaged and labeled for disposal in accordance with applicable regulations.

● The Subcontractor shall, in writing, document all activities during an ACM abatement project. A written daily report shall be furnished to the PTR, or designee, at the end of each workday. The Asbestos Project Daily Log may be used to satisfy this requirement.

● The Subcontractor shall provide air monitoring prior to, during, and after each ACM abatement project. Analysis results from clearance sampling must be provided immediately after the completion of every ACM abatement project, unless otherwise agreed upon between the Subcontractor and the PTR. The AST shall provide Area Release Surveys for all asbestos abatement projects. All other analytical reports shall be provided to the PTR as agreed to on a case-by-case basis.

● The Subcontractor will obtain and analyze all necessary asbestos (air and bulk, as required) and non-asbestos samples in accordance with established National Institute of Occupational Safety and Health (NIOSH) standards and methods.

● The Subcontractor is responsible for providing the PTR with a listing of all labor along with quantity of samples collected and analyzed on behalf of PPPL on a daily basis.

Copies of Asbestos Project Daily Logs, Daily Time Sheets, Asbestos Monitoring Data Sheets, and sample’s Chain of Custody will satisfy this requirement.

● The PTR shall approve the analytical laboratories used for the analysis of all air, surface, and bulk samples collected at PPPL. The Subcontractor shall provide the names and copies of certificates/ chain of custodies of all laboratories proposed to perform all air, surface, and bulk samples analyses. Subcontractor award will document the PTR approval of proposed laboratories. The PTR will approve all other laboratories on a case-by-case basis, depending on the needs of PPPL. The Princeton Technical Representative must approve any changes to pre-approved laboratories before they are used on behalf of PPPL.

● The Subcontractor shall transport or ship to the pre-approved laboratory air, surface, and/or bulk samples collected at PPPL, as required. The Subcontractor will be responsible for any US Department of Transportation (DOT) requirements for marking and labeling of packages during sample transportation.

ENVIRONMENTAL, SAFETY, AND HEALTH

PPPL is committed to conducting work efficiently and in a manner that ensures protection of workers, the public, and the environment. As a contractor to the U.S. Department of Energy (DOE), PPPL adheres to the principles and objectives of DOE’s Integrated Safety Management System that is designed to achieve an acceptable level of safety throughout departmental operations. A similar commitment to safety is expected of all PPPL subcontractors and suppliers.

All work shall be done in accordance with a strict interpretation of applicable OSHA regulations. The Subcontractor shall comply with all applicable federal, state, and local laws, regulations, and requirements whether they are specifically listed in the SOW or subcontract.

All safety infractions will require a written notice and signature of the PPPL contact, the Subcontractor technician, and Subcontractor management. Written notices will remain on file.

At the discretion of PPPL, one or more written notices may result in the termination of this agreement.

● All work shall comply with applicable PPPL safety requirements for on-site tasks. The Subcontractor shall be responsible for providing all necessary and appropriate personal protective equipment (PPE) to their personnel for the work being performed and for their use of that equipment.

● Subcontractor must comply with:

A. The specific PPPL documents, requirements, permits, and courses listed in this Statement of Work, B. All applicable federal, state, and local laws, regulations, and requirements whether or not they are specifically listed in the Statement of Work or subcontract.

● All work shall be in accordance with all OSHA, DOE, and PPPL requirements.

Care shall be taken to protect personnel, employees, and surroundings.

● Subcontractor’s personnel working on-site at PPPL for more than 40 hours will be required to successfully complete PPPL’s General Employee Training (GET).

The Subcontractor should allow four hours per employee for GET and the associated test. At the discretion of PPPL, Subcontractor representative(s) may be issued PPPL badges. Badges will be returned by Subcontractor when contract ends or termination of Subcontractor employee.

● Subcontractor shall ensure workers are aware of foreseeable hazards and mitigations as defined by a Job Hazard Analysis (JHA, completed by PPPL) and require that workers acknowledge being so informed.

● All Subcontractor vehicles and equipment must be in good working order with no leaks of any kind. Any spills must be reported immediately to PPPL and work stopped until the spill is addressed. Subcontractor is responsible for remediation costs caused by negligence and/or faulty equipment. PPPL Environmental Services will determine the proper method of remediation.

● All requirements of this Statement of Work apply to all sub-tier contractors

QUALITY ASSURANCE REQUIREMENTS

Authorized representatives of Princeton University and U.S. Government shall have the right, at all reasonable times, to visit the Subcontractor’s premises and those of Subcontractor’s suppliers during the performance of the contract. This would be for the purposes of inspection, surveillance, audit and/or obtaining any requirements.

The Subcontractor shall insert this paragraph in each lower-tier procurement.

QUALITY ASSURANCE PLAN

● The Subcontractor must submit a Quality Assurance (QA) Project Plan that ensures the Subcontractor’s work meets the requirement level of quality and is performed in accordance with the subcontract and this SOW.

ORGANIZATION CHART

● The Subcontractor must submit a project organization chart, which identifies all of the positions that will be working under this subcontract. The position responsible for assuring project quality must also be clearly identified and shall have sufficient authority, independence, and participation to identify quality problems, verify conformance of supplied services to specified requirements, and obtain satisfactory resolution of conflicts involving quality.

SUBCONTRACTOR’S RESPONSIBILITY FOR COMPLIANCE

● Neither PPPL’s review and/or approval of Subcontractor’s documents nor PPPL’s inspection of Subcontractor’s items or services shall relieve the Subcontractor of responsibility for full compliance with requirements of the subcontract. The Subcontractor is responsible for assuring that all requirements and restrictions are imposed on any sub-tier suppliers.

CHANGES TO PPPL APPROVED DOCUMENTS

● Revision or changes by Subcontractor to documents approved by PPPL shall be reviewed and approved by PPPL prior to use.

RECORD-KEEPING PROCEDURES

● The Subcontractor shall maintain a system of documentation whereby objective evidence of required operations, inspections, examinations, and tests is systematically compiled, indexed, and stored. Such objective evidence may include “travelers’, and materials test, certification, inspection, examination, test and discrepancy reports, which shall be completed, legible, and validated by responsible personnel and shall be traceable to subject items. The documentation system shall also be used to maintain copies of all regulator forms and training records.

TESTING AND CALIBRATION OF EQUIPMENT PROCEDURES

● The Subcontractor shall maintain a system of testing and calibration of required analytical equipment (e.g., air monitoring equipment, noise monitoring). The QA Project Plan shall document the system for assuring the testing and calibration for required analytical equipment. The Subcontractor shall impose these calibration requirements on lower tier subcontractors.

● The Subcontractor shall have the necessary equipment to perform the required tests and inspections. The Subcontractor shall impose these calibration requirements on lower tier subcontractors.

NON-CONFROMANCE AND CORRECTIVE ACTION PROCEDURES

● The Subcontractor shall have a system to identify instances where the subcontract requirements are not met (e.g., non-conformances), record them, determine the causes of the non-conformances, and correct them to prevent recurrence. The Subcontractor shall document each non-conformance. The QA Project Plan shall document the system for assuring the non-conformance and conformance actions. The written approval of PPPL is required prior to the use of the non-conforming item or services.

PERSONNEL TRAINING AND QUALIFICATIONS

● The Quality Assurance Project Plan shall document the system for assuring that personnel are properly trained and qualified, both initial and recurrent.

CONTROL AND DISTRIBUTION OF PROCEDURES

● The Subcontractor shall have a system to control the issuance of procedures and their distribution to ensure personnel have access to the latest revisions.

ORGANIZATION CHART

● The Subcontractor must provide by 10 days to PPPL any audit report conducted, which may include NJDEP Office of Quality Assurance audits.

Written reports and associated corrective action shall be maintained for a minimum of three years.

SHIPPING STORAGE AND HANDLING

The Subcontractor shall control and protect items during handling, intra-site transport and while in storage. The Subcontractor shall assure the materials and items are adequately protected from damage or deterioration. Such protection shall include special environmental packaging requirements required by regulations. Samples, packaging, shipping and storage procedures requirements shall be performed in accordance with applicable EPA/NJDEP/DOT requirements. Packages shall be adequately marked or labeled to clearly and readily identify the items and shall meet requirements of federal and state regulations.

1.0 DELIVERABLES

The Princeton Technical Representative (PTR) will review all work/deliverables to ensure all requirements of the SOW are met.

Subcontractor shall prepare and submit to PPPL the following deliverables:

Document Deliverables Required

(when applicable)

When

Deliverable Is Required

Deliverable format (paper, electronic, etc.)

Storage Location for

Received

1 Documentation of 5 asbestos abatement monitoring projects in New Jersey in the past 3 years with references.

Submission of Proposal E

Environmental

Records

2 Documentation of current New Jersey licenses of all Asbestos Safety Technicians who will work at PPPL.

3 A list of proposed laboratories for asbestos and non-asbestos analysis and copies of required certificates/permits/licenses.

4 A copy of Quality Assurance Program including non-conformance, record-keeping, and testing and calibration of equipment procedures.

5 A copy of Organizational Chart. Submission

6 Asbestos Daily Logs Each Work Day E / P Environmental

7 Daily Time Sheets Each Work

8 Asbestos Monitoring Data Sheets Each Work

9 Chain of Custody Documents With Samples E Environmental

10 Area Release Survey End of Every

ACM

Abatement

11 Analytical Sample Results As Needed

Exceptions (Add justification for any missing document deliverables that will not be received)

BACKGROUND/ OBJECTIVE

APPLICABLE DOCUMENTS (all current versions)

SCOPE OF WORK

SUBCONTRACTOR RESPONSIBILITIES/ QUALIFICATIONS

ENVIRONMENTAL, SAFETY, AND HEALTH

QUALITY ASSURANCE REQUIREMENTS

SHIPPING STORAGE AND HANDLING

1.0 DELIVERABLES

2026-03-18T13:50:37-0400

Rick Horner

2026-03-18T15:16:08-0400

Neil Gerrish

2026-03-18T17:28:42-0400

Todd Sandt