Section_5_Cost_Sheet.xlsx

XLSX spreadsheet 32 KB Posted Sep 29, 2023

Attached to: Montana Access to Quality Childcare System MAQCS
Solicitation number: DPHHS-RFP-2024-0492KH
Issued by: Montana

About this file

Written by GovTribe AI · May 21, 2025

The file is a Cost Sheet for the Montana Access to Quality Childcare System (MAQCS) Request for Proposal (RFP) issued by the Montana Department of Public Health and Human Services (DPHHS). The six-year contract spans from November 1, 2023 to October 31, 2029, seeking a contractor to develop a comprehensive database system supporting child care licensing functions for providers and facilities, including subsidy and contracting activities. The cost sheet provides detailed pricing instructions across four spreadsheet tabs: Total Cost, Staff Cost Estimates, Ongoing Services, and Value-Add Services, which require vendors to outline implementation, maintenance, and operational costs.

The pricing structure includes sections for design, development, implementation services, post-implementation services, and ongoing maintenance, with hourly rates for various project roles ranging from $10 to $160 per hour. The document allows vendors to propose additional value-added services beyond the core RFP requirements, with opportunities to specify retail and actual costs for supplemental system components. Vendors are instructed to enter data only in yellow-highlighted cells and can add rows as needed to accommodate their specific project staffing and service models. The cost sheet emphasizes that while rate information and value-add services are required, they will not be directly factored into the overall cost scoring for the contract.

View the file

Other files

File	Type	Posted
Attach 8 - Technology Matrix.xlsx	XLSX spreadsheet	Sep 29, 2023
1175725-event.pdf	PDF	Sep 29, 2023
CCUBS_Production_Calendar_2023_MAQCS.pdf	PDF	Sep 29, 2023
Output_Inventory_MAQCS.xlsx	XLSX spreadsheet	Sep 29, 2023
Project_Management_Deliverables_MAQCS.xlsx	XLSX spreadsheet	Sep 29, 2023
CCUBS_Data_Dictonary_MAQCS.xlsx	XLSX spreadsheet	Sep 29, 2023
CCUBS_ERD_Tables_MAQCS.pdf	PDF	Sep 29, 2023
Attach 7 - Resource Allocation Schedules.xlsx	XLSX spreadsheet	Sep 29, 2023
Acronyms_Definitions_and_Terms_MAQCS.xlsx	XLSX spreadsheet	Sep 29, 2023

On GovTribe

Work with this file

Download the original file
Contacts named in this file
Similar government files
Ask GovTribe AI about this file

Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

Instructions

PRICING: INSTRUCTIONS
MT DPHHS ExploreMT	MAQCS
RFP # 9999999
	Complete - Cost sheet using the four (4) tabs that follow. Do not alter tab 5.2.1 any way when entering information. Enter data only. Add rows to tabs 5.2.2, 5.2.3, and 5.2.4 as needed to input data. Do not alter these tabs in any other way.

If additional clarifying information is needed, include that in response to each section NOT in this spreadsheet.

1 The Pricing Total tab requires Offerors to enter all costs for the Offeror to provide a System that meets DPHHS’s needs as outlined in this RFP. Offerors must enter the cost of designing, developing, configuring and implementing the System and the cost of providing the ongoing operations and maintenance of the System.

DPHHS expects this section to represent ALL costs for implementation of the system to be represented in this section. DO NOT add rows or alter this sheet other than inputting data.

2	The Staff Cost Estimates sheet provides an overview of the staff allocation across the project by role. This estimate should include all staff working through end of warranty and should be in alignment with the project cost excluding non-staff costs. Add rows as needed.
3	DPHHS may, at its convenience, wish to acquire additional ongoing services related to this RFP through the use of a Task Order. Upon execution of a Task Order, the Contractor and DPHHS will negotiate the tasks and the time frames for each task. DPHHS will require the Contractor to submit a specific cost proposal explaining the payment schedule and the general labor expectations.

The Rate Card tab outlines the role and responsibilities and the associated hourly rate to be used for Task Orders. While rate information is required, it will not be considered in deriving each Offerorr’s overall cost score. Example data has been provided and should be replaced with actual data. Add rows as needed.

4 The Value-Add Services tab provides an opportunity for Offerors to propose additional System components and services that are not included as requirements in the RFP.

System components and/or services may be proposed at a cost to DPHHS or may be offered as no-cost enhancements. Offerors are requested to provided both the retail value of the proposed Value-Add Service (define as the price DPHHS would pay to procure the value-added service/component singularly) and the actual proposed cost to DPHHS. While value add information is required, the functionality WILL NOT be considered as part of the proposed functionality and the cost WILL NOT be included in the price calculation described in Section 6.2.

This section IS NOT to be used to propose functionality in modules that represent a menu style section for DPHHS to build 'total cost' values. It is ONLY to be used to suggest functionality that was not included in the RFP. Add rows as needed.

&"-,Bold"&9VIRGINIA DEPARTMENT OF GAME AND INLAND FISHERIES

&10Page &P of &N

5.2.1 Total Cost

		TOTAL COST
		MAQCS				Enter Data in the Yellow Cells Only
		RFP # 9999999
			MT DPHHS Fiscal Year
		PRICING COMPONENT	Year 1	Year 2	Year3	Year 4	Year 5	Year6	TOTAL
			Nov 1, 2023 -
Oct. 31, 2024	Nov 1, 2024 -
Oct. 31, 2025	Nov 1, 2025 -
Oct. 31, 2026	Nov 1, 2026 -
Oct. 31, 2027	Nov 1, 2027 -
Oct. 31, 2028	Nov 1, 2028 -

Oct. 31, 2029

Section A: Overall Cost of System
DESIGN, DEVELOPMENT & IMPLEMENTATION SERVICES*	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
POST-IMPLEMENTATION SERVICES **
Maintenance and Operations	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Warranty Support	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
SUB-TOTAL POST-IMPLEMENTATION SERVICES	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
SUB-TOTAL: OVERALL COST OF System ***	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	* Include all costs not addressed by Post-Implementation Services below. Any license costs should be included in this row.

** Costs for POST-IMPLEMENTATION SERVICES should include all costs associated with Maintenance and Operations of the System following implementation, including any proposed cost of hosting.

*** All travel, meals, lodging, and miscellaneous expenses must be included in services.

&"-,Bold"&9VIRGINIA DEPARTMENT OF GAME AND INLAND FISHERIES

&9APPENDIX 4 - COST RESPONSE: TOTAL

DGIF LICENSING SYSTEM RFP

RFP # KT 00263-434 &10Page &P of &N

5.2.2 Staff Cost Estimates

Staff Cost Estimates
MAQCS	Enter Data in the Yellow Cells Only
RFP # 9999999

In order to review capacity planning for this project, fill in the role, number of hours, and rate for the staff matrix for this project.

***Example roles, hours and rates provided - modify to fit your plan.

Phase	Role Title	Total Hours	Hourly Rate	Total
Initiation	Project Manager	2060	$ 160	$ 329,600.00
Initiation	Business Analyst1	2060	$ 150	$ 309,000.00
Initiation	Architecture	2060	$ 120	$ 247,200.00
Initiation	Data Base Administrator	2060	$ 100	$ 206,000.00
Phase 1	Project Manager	2060	$ 160	$ 329,600.00
Phase 1	Business Analyst1	2060	$ 150	$ 309,000.00
Phase 1	Business Analyst2	2060	$ 140	$ 288,400.00
Phase 1	Quality Assurance	1040	$ 130	$ 135,200.00
Phase 1	Architecture	2060	$ 120	$ 247,200.00
Phase 1	DevOps	1040	$ 110	$ 114,400.00
Phase 1	Data Base Administrator	2060	$ 100	$ 206,000.00
Phase 1	Developer1	1040	$ 90	$ 93,600.00
Phase 1	Developer2	2060	$ 80	$ 164,800.00
Phase 1	Developer3	1040	$ 70	$ 72,800.00
Phase 1	Developer4	2060	$ 60	$ 123,600.00
Phase 1	Developer5	1040	$ 50	$ 52,000.00
Phase 2	Project Manager	2060	$ 160	$ 329,600.00
Phase 2	Business Analyst1	2060	$ 150	$ 309,000.00
Phase 2	Business Analyst2	2060	$ 140	$ 288,400.00
Phase 2	Quality Assurance	1040	$ 130	$ 135,200.00
Phase 2	Architecture	2060	$ 120	$ 247,200.00
Phase 2	DevOps	1040	$ 110	$ 114,400.00
Phase 2	Data Base Administrator	2060	$ 100	$ 206,000.00
Phase 2	Developer1	1040	$ 90	$ 93,600.00
Phase 1	Developer2	2060	$ 80	$ 164,800.00
Phase 1	Developer3	1040	$ 70	$ 72,800.00
Phase 2	Test Manager	2060	$ 40	$ 82,400.00
Phase 2	Tester	1040	$ 30	$ 31,200.00
Phase 2	Training Manager	2060	$ 20	$ 41,200.00
Phase 2	Trainer	1040	$ 10	$ 10,400.00
Enhancement	Project Manager	2060	$ 160	$ 329,600.00
Enhancement	Business Analyst1	2060	$ 150	$ 309,000.00
Enhancement	Developer1	2060	$ 20	$ 41,200.00
Enhancement	Tester	1040	$ 10	$ 10,400.00
*add rows as needed

5.2.3 Ongoing Services

Ongoing Services
MAQCS	Enter Data in the Yellow Cells Only
RFP # 9999999

DPHHS may, at its convenience, wish to acquire additional services related to this RFP through the use of a Task Order. Please provide the Role Title, Representative Responsibilities/Tasks, and the Hourly Rate for all roles included in your response. These rates are assumed to be the rates that will be used for any future Task Orders.

Rate is defined as cost per hour for each resource.

Example roles, and rates provided - modify to fit your plan.

Role Title	Representative Responsibilities / Tasks	Hourly Rate
Project Manager	*Describe each role and expierence level	$ 120
Senior Business Analyst		$ 110
Business Analyst		$ 100
Quality Assurance		$ 90
Architecture		$ 80
DevOps		$ 70
Data Base Administrator		$ 60
Senior Developer		$ 50
Developer		$ 40
Test Manager		$ 30
Tester		$ 20
Training Manager		$ 10
Trainer		$ 5

*add rows as needed

&"-,Bold"&9VIRGINIA DEPARTMENT OF GAME AND INLAND FISHERIES

&10Page &P of &N

5.2.4 Value Add Services

VALUE-ADD
MAQCS
RFP # 9999999	Enter Data in the Yellow Cells Only

Note: Value-Add Services are additional System functionality or services proposed by the Offeror that are above and beyond what is necessary to satisfy the requirements contained in this RFP and its associated documents.

If a Offeror desires to provide a Value-Add Service for a discounted price, please note the retail value and the discounted price in the above.

Offerors are required to provided a cost for each proposed Value-Add Service.

	PRICING COMPONENT	Year 1	Year 2	Year3	Year 4	Year 5	Year6	TOTAL
		Nov 1, 2023 -
Oct. 31, 2024	Nov 1, 2024 -
Oct. 31, 2025	Nov 1, 2025 -
Oct. 31, 2026	Nov 1, 2026 -
Oct. 31, 2027	Nov 1, 2027 -
Oct. 31, 2028	Nov 1, 2028 -

Oct. 31, 2029

VALUE-ADD SERVICES	Retail Value	Actual Cost to DPHHS	Retail Value	Actual Cost to DPHHS	Retail Value	Actual Cost to DPHHS	Retail Value	Actual Cost to DPHHS	Retail Value	Actual Cost to DPHHS	Retail Value	Actual Cost to DPHHS
< Insert Value-Add Service >	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
< Insert Value-Add Service >	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
< Insert Value-Add Service >	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
< Insert Value-Add Service >	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
< Insert Value-Add Service >	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
< Insert Value-Add Service >	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
< Insert Value-Add Service >	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
< Insert Value-Add Service >	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
< Insert Value-Add Service >	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
< Insert Value-Add Service >	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
< Insert Value-Add Service >	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
< Insert Value-Add Service >	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
< Insert Value-Add Service >	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
< Insert Value-Add Service >	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
TOTAL: VALUE-ADD SERVICES	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
*add rows as needed

&"-,Bold"&9VIRGINIA DEPARTMENT OF GAME AND INLAND FISHERIES

&9APPENDIX 4 - COST RESPONSE: VALUE-ADD SERVICES

DGIF LICENSING SYSTEM RFP

RFP # KT 00263-434 &10Page &P of &N

File details come from the government source that posted it. Updated May 20, 2025.