Section 4.3_Editable.docx
DOCX document 53 KB Posted
- Attached to
- Recreation Management Platform
- Solicitation number
- PR-25-629
- Issued by
- California
About this file
This is a Narrative Proposal Template for the City of Long Beach, Parks, Recreation and Marine Department's Recreation Management Platform RFP (PR-25-629), a cloud-based system designed to support online program registration, facility reservations, payments, and administrative functions. The template requires proposers to submit comprehensive organizational information, including company details, federal tax identification, authorized representative contacts, and organizational structure classification. Proposers must demonstrate qualifications through descriptions of relevant experience, length of service in similar endeavors, employee counts (both total and Long Beach-based), and key staff assignments with resumes. The template mandates submission of five professional references with project managers, descriptions, and timelines, as well as detailed subcontractor information if applicable, including specific RFP requirement assignments and employee counts at national and local levels.
The proposal template requires detailed presentation of the proposed solution, implementation methodology, workplan with key milestones, alignment with RFP objectives, and risk mitigation strategies. Proposers must identify resources needed from the City for project implementation and establish key performance indicators and monitoring guidelines. The template addresses supervision and reporting structures for front-line service delivery personnel and coordination mechanisms with City staff. For proposals involving subcontractors, the template requires description of payment verification processes, proof of payment notification plans, and specific documentation regarding payment card data security, including PCI AOC and RM documentation approved by the City's Cyber Security Team and integration plans with the City's merchant services vendor (BAMS). The template includes duplicate questions regarding subcontractor payment notification procedures, indicating emphasis on financial transparency and accountability.
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Text version
4.3 Narrative Proposal Template
An editable version of the template below has been posted to Long Beach Buys. Proposers should complete the editable template and submit it as their narrative proposal.
Organizational Capacity & Experience
PROPOSER CONTACT INFORMATION
| Organization |
| Company Name |
Company Address
Federal Tax ID Number
Website
| Authorized Representative |
| Name |
Title
Email Address
Phone Number
| Other Point of Contact (if required) |
| Name |
Title
Email Address
Phone Number
PROPOSER CAPACITY & EXPERIENCE
| What type of enterprise is the organization? |
| ☐ Non-Profit |
☐ Sole Proprietorship
☐ General Partnership
☐ Corporation
State and Date of incorporation:
☐ Limited Liability Company
☐ Other _________________________________
Please describe why the organization is qualified to provide the services described in this RFP (1-2 paragraphs).
Please describe the length of time the organization has been providing the services described in this RFP (1-3 sentences).
How many employees does the organization have in total and residing in Long Beach?
Where are the representative(s) that would service the City’s account located?
Who are the key staff involved in the project? For each, please a name, title, and resume either as an attachment or 1 paragraph description.
REFERENCES
| Reference 1 |
| Company |
Project Manager
Phone Number
Project Description
Project Start and End Dates
| Reference 2 |
| Company |
Project Manager
Phone Number
Project Description
Project Start and
| Reference 3 |
| Company |
Project Manager
Phone Number
Project Description
Project Start and
| Reference 4 |
| Company |
Project Manager
Phone Number
Project Description
Project Start and
| Reference 5 |
| Company |
Project Manager
Phone Number
Project Description
Project Start and
SUB-CONTRACTOR CONTACT INFORMATION
| Does the proposal include subcontractors? |
| ☐ Yes |
☐ No
If applicable, provide the following for all subcontractors included in this proposal.
| Organization |
| Company Name |
Company Address
| Authorized Representative |
| Name |
Title
Email Address
Phone Number
| Other Point of Contact (if required) |
| Name |
Title
Email Address
Phone Number
SUBCONTRACTOR CAPACITY & EXPERIENCE
| What type of enterprise is the organization? |
| ☐ Non-Profit |
☐ Sole Proprietorship
☐ General Partnership
☐ Corporation
State and Date of incorporation:
☐ Limited Liability Company
☐ Other _________________________________
Which specific requirements of this RFP will the subcontractor perform?
Please describe why the organization is qualified to provide the services described in this RFP (1-2 paragraphs).
Please describe the length of time the organization has been providing the services described in this RFP (1-3 sentences).
How many employees does the organization have nationally, locally, and residing in Long Beach?
Where are the representative(s) that would service the City’s account located?
Who are the key staff involved in the project? For each, please a name, title, and resume either as an attachment or 1 paragraph description.
For each subcontractor, provide a list of systems/devices/integration points/documentation which may store, transmit, process, or impact payment card data within the RMS
For each subcontractor system/process, provide PCI AOC and PCI RM documentation approved by the City’s Cyber Security Team
For each subcontractor system/process, provide proof of integration or plans for integration to City’s merchant services vendor (BAMS)
Method of Approach
1. Please briefly summarize your proposed solution.
2. Please explain the model for how you will achieve the outcomes of this RFP.
3. Workplan: Please summarize your proposed workplan with timelines for key milestones.
4. How will your proposal meet the objectives listed in Section 2 of this RFP?
5. For any risks or challenges that have been identified in the RFP, explain how your proposal will address these challenges.
6. Please outline what you will need from the City in order to implement the project.
Communications & Reporting
1. Please briefly describe any key performance indicators and project monitoring guidelines you will be using to ensure the project meets the requirements of this RFP.
2. Please explain how employees responsible for front-line service delivery will be supervised.
3. Please explain how they will report on performance to the City and coordinate with the City to meet the objectives of the RFP.
4. The City requires that the awarded Contractor provide proof of payment of any subcontractors used for this project. If the proposal includes subcontractors, please describe the plan for how the City will be notified of such payments.
5. The City requires that the Awarded Contractor provide proof of payment of any subcontractors used for this project. If the proposal includes subcontractors, please describe the plan for how the City will be notified of such payments.
Recreation Management Platform | RFP - PR-25-629 | Template v3.14.25 | 27
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