Section 00100 _ INSTRUCTIONS TO OFFEROR _ W50S8420B0001.pdf

SECTION 00100 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

1. Description of the Project: Removal, repair, and/or replacement of perimeter fence at Battle

Creek ANGB, MI; along Dickman Rd.

2. Instructions to Bidders:

2.1. You are invited to submit a bid in response to our Invitation for Bids (IFB) W50S84-20-B-0001

Repair Perimeter Fence, MBMV 152269, at Battle Creek ANGB, MI.

2.2. As a result of this solicitation, the Government intends to award a Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the Government, considering only price.

2.3. This solicitation is set-aside 100% for small businesses.

3. NOTICE OF PRE-BID CONFERENCE AND SITE VISIT:

3.1. A pre-bid conference will be conducted on 13 August 2020 at 10:00 AM ET for the purposes of briefing on the bid requirements and answering questions regarding this solicitation. This conference will be held at the Battle Creek ANGB, MI Address: 3585 Mustang Avenue, Battle Creek, MI 49015. Interested Contractors are highly encouraged to attend the pre-bid conference. The site visit will be held following the conference.

3.2. Due to security conditions, all offerors must register to attend this conference and site visit. Email the attached “Battle Creek Base Vetting Form” to Jamieson Taylor at the following addresses:

jamieson.b.taylor.nfg@mail.mil

3.3. Please submit Vetting form 48 Hours in advace of scheduled site visit.

3.4. COVID-19 Procedures: At this time, anyone entering the base must have a Face Covering in their possession, and it must be warn when entering buildings and and anytime when 6’ of social distancing cannot be maintained.

3.5. This information must be provided in advance, 2 days prior to the meeting, in order to ensure access to the military base and conference site and ensure adequate seating for the conference attendees.

Even if you have access to the base you must register to ensure adequate seating. The furnishing of the above information is voluntary; however, your failure to furnish all or part of the requested information may result in the Government’s denial of your access to the pre-proposal conference. This information will be provided to the Base Security Forces who will authorize your entrance to the site.

3.6. Visitors must pick up their passes at the Installation’s “Contractor” gate located along Dickman

Rd, and to the East of the Main gate, prior to arrival. You will be required to present the following information upon arrival: (1) Vehicle Registration, (2) Valid Drivers License, (3) Proof of Insurance for Vehicle, (4) Safety Inspection and Car Rental agreement if applicable. Any of the above information furnished by you is protected under the Privacy Act and shall not be released unless permitted by law and/or you have consented to such.

3.7. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

3.8. A record of the conference shall be made and furnished to all prospective bidders via posting at beta.sam.gov. The record will include minutes of the meeting.

4. FORMAL COMMUNICATION, OFFEROR EXPLANATIONS:

4.1. Submit all questions in the format shown below by email to the contracting office at the addresses show below. Do NOT contact AE or Engineering personnel directly. Doing so will only delay your answer. All questions must come through the Contracting Office.

Subject Line: Reference No. SOLICITATION W50S84-20-B-0001__- Dickman Rd. Fence Email: Bradley.m.moehlig.mil@mail.mil & steven.a.stocking3.mil@mail.mil

PRE-BID INQUIRY FORMAT

Date of Bid Inquiry: _______________

From: ______________________________ Company Name: ________________________________

Address:_____________________________________________________________________________

Phone Number: _____________________________ Fax Number:______________________________

Email address: ________________________________________________________________________

Bid Inquiry: (Please clearly state your question) (If sent via an attachment word docs are preferred to facilitate posting of answers to the master Q&A document.)

4.1. Any explanation desired by an offeror regarding the meaning or interpretation of the solicitation, or proposals, drawings, specifications, etc. must be requested in writing and with sufficient time allowed for a reply to reach bidders before the submission of their bid.

4.2. All questions and requests for information (RFI) must be received NOT LATER THAN the eigth (8) working day prior to bid opening. OFFERORS ARE STRONGLY ENCOURAGED TO

SUBMIT QUESTIONS EARLY IN THIS PROCESS.

4.3. Any changes to the drawings, specifications, etc. will be issued in the form of an amendment. However, any answers that clarify or provide an interpretation to the drawings, specifications, etc. will NOT be posted via amendment but rather as a response to the RFI on Contracting Opportunities at beta.sam.gov

4.4. Receipt by the offeror must be acknowledged in the space provided on the SF 1442 or by returning a signed copy of the amendment by the time set for receipt of bids.

4.5. For security reasons, all technical and engineering data related to this solicitation will be distributed using Contracting Opportunities system.

4.6. Amendments, if/when issued will be posted to beta.gov.sam for electronic downloading.

This will normally be the only method of distributing amendments prior to closing; therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons. *Please do not trust local ‘plan rooms’, as they typically will NOT distribute amendments or full solicitations.

4.7. A Scanned Copy of ALL bid-documents should be provided / supplied with sealed bid.

5. BID REPOSITORY AND BID OPENING:

5.1. Project Location (Site Visit) is Different than Bid Opening Location!!

5.2. A bid repository is provided for hand carried bids and is located at 43200 Maple Street, Bldg

105, Selfridge ANGB, MI 48045. Hand carried bids must be deposited in the repository prior to the time established for opening of bids. Bidders are cautioned that they will be required to sign-in and obtain a visitor’s pass to enter the facility and should allow time to accomplish this. See instructions for obtaining access to SELFRIDGE ANGB, MI below. Late receipt of bids due to entry delays may not be deemed excusable and the Contracting Officer may declare the bid “late” in accordance with FAR 14.304.

5.3. For entry into Selfridge ANGB please fill out the “Selfridge ANGB – Vetting Form” and submit to Bradley.m.moehlig.mil@mail.mil and steven.a.stocking3.mil@mail.mil 48 hours in advance. Then call the Selfridge ANGB Visitor center at 586-239-2583 or 6849 to schedule a time to pick up your day pass prior to the Bid Opening at Selfridge ANGB. If problems arise the day bids are due, promply call either Bradley Moehlig or Steven Stocking at (586) 239-4733 or 4881

5.4. The bid opening will occur at the time and date specified in Block 13 of the SF1442 43200 Maple

Street, Bldg 105, Selfridge ANGB, MI 48045 – Contracting Conference Room. (North Entrance of Building) All interested offerors are encouraged to attend the bid opening.

5.5. COVID-19 Procedures: At this time anyone entering the base must have a Face Covering in their possession, and it must be warn when entering buildings and and anytime when 6’ of social distancing cannot be maintained.

6. WAGE DETERMINATION:

6.1. Construction Wage Rates are applicable to this project are Michigan - Building– Calhoun

County (49037) as shown in Section 00800.

7. BID PREPARATION EXPENSES AND PRE-CONTRACT COSTS: This IFB does not commit the Government to pay costs incurred in preparation and submission of bids or for other costs incurred prior to award of a formal contract.

8. CLAUSES:

8.1. Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

9. DISPOSITION OF UNSUCCESSFUL BIDS:

In compliance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful bids including the bid bond.

10. OFFERORS QUALIFICATIONS:

To establish its responsibility, the apparent low bidder may be requested by the Government prior to award, to submit a statement regarding his previous experience in performing comparable work, his business and technical organization, financial and bonding resources and plant available to be used in performing the work. This action may be requested to determine if the contractor is responsible.

11. Brand Name or Sole Source Justifications: NONE