SECNY0962 - SOW.rtf

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UNITED STATES COAST GUARD

SECTOR NEW YORK

STATEN ISLAND, NEW YORK

Statement of Work for

Station Sandy Hook MMB HVAC Repair FY26-1

SECNY - 0962

PREPARED BY

United States Coast Guard Sector NY Engineering 311 Battery Road Staten Island NY 10305

Date April 20, 2024

Contents

Introduction/Background

Station Sandy Hook is a sub-unit area to the greater USCG Sector New York Proper located within National Gateway Park Sandy Hook, Highlands NJ. The MMB (Multi-Mission Building), a two-story building within the Station’s perimeter has a malfunctioning AAON & LG Multi-V system with varying issues. Attempts made by Coast Guard (CG) personnel included the troubleshooting necessary for the ideal current repairs, with additional work to assist in future maintenance. The intent of this scope is to acquire a contractor to perform corrective maintenance repairs to two HVAC systems, including but not limited to all equipment associated with both AAON & LG Multi V such as compressors, refrigerant lines, Isolation Valves, Motors, etc – among any other issue found on the system upon repairs.

Scope of Work

The contractor shall supply all supervision, additional material, equipment, labor, training, and all incidentals required to troubleshoot and repair the below listed equipment to regain full and safe operation.

Period of Performance

Place of Performance

23 Crispin Road, Highlands NJ. An escort to the building shall be given upon arrival at the gate. The contractor shall use the intercom for access and direction.

General

SITE ACCESS

The contractor shall provide to the USCG the point of contact to main personnel on site, usually designated as a project manager, supervisor, and/or foreman. The contact information shall include name and contact phone number.

SITE VISIT

Predetermined site visit dates will be scheduled with representatives from Sector New York Engineering Division. These dates will be indicated to potential bidders by the contracting office issuing this scope. Scheduling can be made by calling 718-354-4321 Monday through Friday between 0800 and 1400 OR by contacting the Contracting Officer.

PRE-CONSTRUCTION MEETING

Prior to the commencement of work, a pre-construction meeting will be arranged at a convenient date after contract has been awarded or as described by the schedule above. The location and time will be given to the contractor after award and can be teleconference/remote.

INSPECTION

The Government Inspector (Contracting Officer’s Technical Representative – COR) will be available on site unless otherwise determined. The contractor shall fully inform the COR of day to day activities and plans 48 hours in advance of work. At the start of each day’s work the contractor shall check-in with the COR to discuss the day’s schedule.

HOURS OF WORK

Hours of work is dictated in the above Period of Performance

COORDINATION WITH COAST GUARD and OTHER CONTRACTORS

Other projects will be in progress during this contract execution. In the event of conflicts, arrangements will be made to coordinate all activities between other contractors and/or Coast Guard personnel. The COR will make every attempt to provide notice of changes at least 24 hours prior to established dates to allow for revisions to the schedule.

OPERATION OF GOVERNMENT FACILITIES

The facility may have Government personnel working in certain areas during the execution of the contract. The Coast Guard will keep interference with the contractor’s operation to a minimum. However, the contractor shall take precautions to see that no debris, materials, equipment, or personnel shall endanger the safety of Coast Guard or other personnel working in the area.

PROGRESS SCHEDULE

Prior to the pre-construction meeting and commencement of work, the contractor shall submit work schedules indicating the planned starting and completion dates for all work items. This will be reviewed during the pre-construction meeting. No work shall start without approval of the work schedule. The contractor and/or installer shall check-in with the COR either in person or via telephone each day prior to the start of work to discuss the work to be performed and verify work locations. Construction shall take no longer than 3 days to complete unless dictated otherwise herein. The contractor shall ensure enough labor is present to complete this task.

METHODS OF MATERIAL QUALIFICATIONS

To demonstrate that the materials to be used in this project conform to these specifications, the contractor may pursue any of the following:

Certificates of compliance with specification requirements signed by an authorized officer of the manufacturer or processor of approved trade association involved. Such certificates shall show the name and address of the contractor and the name and location of the project. The certificate shall be accompanied by all supporting product data so that adequate evaluation by the Government can be made.

Labeling by the manufacturer on unbroken/unopened containers.

Official marking or labeling by recognized grading organization or national code association indicating compliance.

TEMPORARY UTILITIES AND CONTROLS

Temporary utilities (e.g. electricity and water) will be provided by the Government at no cost to the contractor. The contractor shall provide and remove at no cost to the Government, all additional equipment and other apparatus necessary to serve the work site. The government makes no guarantee as to quality, quantity or continuity of such services and will not be liable for any effects these services has on contractor’s equipment or the progress schedule.

TOILET FACILITIES

The contractor may only use toilet facilities as indicated by the COR.

REMOVALS

All rubbish and trash created as a result of fulfilling these specifications shall be removed from the site daily at contractor’s expense or as otherwise dictated within this scope. The contractor is responsible for the transfer of material to and from the worksite and/or dumpster area as well as any debris caused in-between. No flammable materials shall be left inside the buildings overnight. The contractor may use on site elevator if available for material, tools, personnel throughout the job if required. The contractor will be responsible for supplying guarding materials such as moving blankets, rugs, plastic, etc. to protect the elevator from being damaged in any way. The contractor shall comply by the weight limits set for each elevator.

DELIVERY STORAGE AND HANDLING

The contractor shall deliver all materials to the job site in the manufacturer’s sealed and undamaged containers or wrappings and place in designated storage/lay down areas. Damaged materials shall not be used.

CLEANUP

The contractor shall remove all scraps and debris generated by this operation by the end of each working day. Equipment or material (removed or new) shall not be stored in hallways or stairways. After job completion/installation/etc. the area shall be cleaned. All flooring shall be vacuumed, mopped, or swept completely. All damages to existing material condition of rooms, including walls and paint, resulting from failure to take necessary precautions shall be repaired or restored by contractor at no additional cost to the Government. All debris shall be removed and disposed of in accordance with applicable City, State and Federal Laws.

SMOKING

All contractor and subsequent employees shall not smoke cigarettes, cigars, vapes, and/or pipes in any Government Building or within 50ft of thereof. Smoking outside the building will be permitted past the 50ft mark and/or in designated areas only. The contractor shall be responsible for maintaining a clean environment in the designated smoking areas if used.

PROTECTION OF EXISTING STRUCTURES, UTILITIES, WORK

The contractor shall supply and maintain protective measures against damage to existing structures, utilities or interruption of any service. Failure to do so may result in cessation of all work. All damages or interruption of utilities serves resulting from failure to take necessary precautions shall be repaired or restored at no additional cost to the Government.

INVOICING:

ALL WORK SHALL BE PAID FOR UPON COMPLETION THROUGH IPP.GOV. THE CONTRACTOR MUST SUBMIT AN INVOICE FOR REVIEW IN EITHER .DOC OR .PDF FORMAT. THE GOVERNMENT SHALL NOT USE A DIGITAL LOG IN FOR INVOICE PAYMENT. PLEASE CONTACT THE CONTRACTING OFFICER FOR MORE GUIDANCE

Applicable Documents

N/A

Submittals

The contractor shall submit a memo to the COR & KO the recovered refrigerant amount of each system, as well as the charged amount of virgin refrigerant upon completion.