SEC Alulite Tables RFQ.pdf

REQUEST FOR QUOTATION (RFQ)

Solicitation #: FA440725QGS08

Contracting Activity: 375th CONTRACTING SQUADRON Scott AFB, IL 62225-5015

Government Representative: Brandon Katka – Contracting Officer

Phone – 618-578-1131 brandon.katka@us.af.mil

1st Lt Grace Scholz – Contracting Specialist Phone – 618-256-9291 grace.scholz.1@us.af.mil

Requesting purchase of the service listed below. This acquisition is procured utilizing NAICS Code 337214 (Office Furniture (except wood) Manufacturing) which has a Small Business Size Standard of 1100 employees and PSC Code 7195 (Miscellaneous Furniture and Fixtures). From this quotation, a single award will be made. Please provide an offer for the service listed below by 15 September 2025 @ 11:00 AM CT. If this date is not possible, please contact the above to discuss a completion date. To be considered for award, offerors must have an active registration in SAM. This is a commercial purchase using Federal Acquisition Regulation (FAR) Part 12 and Part 13 procedures.

Overview: Under the following purchase, 375 CONS intends to procure Brand Name or Equal Southern Aluminum Alulite banquet tables, table carts, and table trucks for the Scott Event Center on Scott AFB as specified in this solicitation.

Delivery Date/ Period of Performance: 30 Days ARO, FOB: Destination

CLIN STRUCTURE/ Pricing

Item # Description Quantity Unit Unit Price Total Price

0001 72” Round Alulite – H Leg – Salt & Pepper, Part #: A72RPHL-S 50 Ea

30” x 96” Alulite Radius Edge Roman II Leg – Salt & Pepper, Part

#: A3096PR2L-S

50 Ea

0003 GHD Cart for Large Rounds – Narrow, Part #: TT72NR-P 10 Ea

0004 18” x 96” GHD Table Truck – Part #: TT308GHD-P 5 Ea mailto:brandon.katka@us.af.mil mailto:grace.scholz.1@us.af.mil

GRAND TOTAL

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep. 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text.

In addition to the following addendum, all terms, and conditions of FAR 52.212-1 remain in effect. The following is tailored to this acquisition and is hereby added via addendum:

1. To assure timely and equitable evaluation of the offer, the offerors must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of the following:

Cover Letter – The Cover Letter shall include the Offeror’s points of contact with e-mail address and phone number who are authorized to contractually obligate the company, CAGE Code, DUNS Number, small business status/categories, a statement the company understands the requirements specified and will meet the performance standards and requirements therein, and a statement the company does or does not take exception to any of the requirements of this RFQ.

3. Please provide the following information with your offer:

a. Expiration Date of Quote: _______________________________________

b. Proposed Payment Terms or Discount (i.e, Net 30, 1% 10 days):_______________________

c. Performance Begin/Complete: _________________________________________

- Please reference Delivery Date/Period of Performance above

d. Technical Proposal – please offer brief summary on how you intend to accomplish the work that is no more than 1 page.

4. All questions regarding the RFQ must first be directed to the Contracting Specialist Lt Grace Scholz – grace.scholz.1@us.af.mil with the Contracting Officer Brandon Katka CC’d – brandon.katka@us.af.mil.

Deadline for questions is 11:00 AM CT on 10 September 2025. Offers must be e-mailed to the government representatives mentioned above. If issues are encountered with e-mail, please contact the government representatives via telephone at the numbers listed at the top of this RFQ.

Evaluation Criteria

1. Award will be made IAW the procedures in FAR 13 and FAR 13.106-2 and the procedures specified in this RFQ, and on the basis of the technically compliant order representing the best mailto:grace.scholz.1@us.af.mil mailto:brandon.katka@us.af.mil value and resulting in the lowest overall price alternative (considering price, special features, administrative costs, etc.) to meet the Government’s need. A contract may be awarded to the contractor who is deemed responsible IAW FAR 9.1, as supplemented, whose quotation conforms to the RFQ's requirements and is judged to represent compliance with technical factors with the best value resulting in the lowest overall complete and reasonable price. First, the Government will consider all quotations by ranking the quotations which conform to the RFQ’s requirements from lowest price to highest price. Next, the Government will evaluate the lowest price quotation for technical compliance as follows:

- Technically compliant - quotation meets all the technical requirements, as outlined in the RFQ.

- Not technically compliant- quotation does not meet all the technical requirements as outlined in the RFQ.

If the quotation with the lowest price is determined technically compliant, the Government will evaluate the contractor's price for completeness and reasonableness, as defined below. If the lowest priced quotation is technically compliant and the price is complete and reasonable, this contractor's quotation represents the best value to the Government and award will be made to that contractor. If the lowest priced quotation is not technically compliant, the Government will consider the correction potential and may enter into interchanges with that contractor. If, after interchanges with that contractor, their quotation is technically acceptable and remains the lowest priced, the contract will be awarded to that contractor. If the Government deems the quotation not easily correctable, or if at any time it becomes other than the lowest priced quotation, the next lowest priced quotation will be evaluated to verify their price reasonableness and completeness. Interchanges will take place as necessary or deemed appropriate by the Government. This evaluation process will be repeated until reaching the lowest price technically acceptable quotation or until all quotes are evaluated. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically compliant quotes (to establish adequate price competition). Applicable definitions are outlined below:

- Completeness - The quotation will be reviewed to determine the extent to which all the price elements have been addressed. The review will determine the adequacy of the contractor's quotation in addressing and fulfilling the RFQ requirements.

- Reasonableness - For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through adequate price competition and/or the use of one or more of the price analysis techniques at FAR 15.404.

The Government intends to make award based on the initial quotation submissions without conducting interchanges. Therefore, each offer should contain the contractor's best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the contractors that may address any aspect of the quotation and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Contractor responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some, or all contractors. The Government is not required to conduct interchanges with any or all contractors responding to this

RFQ.

DAFFARS 5352.201-9101 Ombudsman

Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Susan R. Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267 fax (618) 229-0267, fax (618) 256-6668 email: susan madison@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

DAFFARS 5352.242-9000 Contractor Access to Air Force Installations

(July 2023)

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUL 2023)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment. (End of clause)

Attachment List:

RFQ Attachment 1 – Solicitation Provisions and Contract Clauses

Contracting Activity: 375th CONTRACTING SQUADRON