Seawater Conduit Replacement SOW.pdf

Statement of Work

Aquaculture Facility-Seawater System Conduit Replacement

Hollings Marine Laboratory 331 Fort Johnson Road Charleston, SC 29412

FACILITY LOCATION: The Department of Commerce (DOC)/National Oceanic Atmospheric Administration (NOAA)/ the National Ocean Service (NOS/ Hollings Marine Laboratory (HML), located at 331 Fort Johnson Road, Charleston, South Carolina is a federal research laboratory. The CCEHBR is an 117,000 square foot laboratory facility, which includes laboratories, and office spaces.

CLIENT INFORMATION: The Client is defined as the HML Laboratory represented by Colden Battey, Government Technical POC.

Background: The Aquaculture Facility at the Hollings Marine Laboratory (HML) maintains a seawater system that provides life-sustaining seawater to thousands of marine organisms. These organisms support the research of many scientists and students. The seawater system is 20 years old and is in need of some repair. An integral part of the system is a set of four 75,000-gallon concrete settling tanks. Flow into and out of these tanks is computer controlled through several sensors and mechanically actuated valves. Communication with these devices is accomplished though control wire housed in galvanized conduit. The corrosive environment has caused the conduit to deteriorate to a point where the control wire is exposed in several locations and needs to be replaced.

PURPOSE: The project requires the replacement of approximately 400 feet of 3/4-inch galvanized conduit and fittings with corrosion/UV resistant PVC conduit and fittings to 12 control valves and 4 level sensors (actual measurements shall be made by the contractor). The seawater system must run continuously therefore the new conduit must installed and control wire pulled before making the final connection to the valve or sensor. Individual tanks can be disabled for a short period of time to make the connections. Control is accomplished via Johnson Controls, Inc. (JCI) Metasys® software which is a proprietary system and the General Contractor will need to coordinate with Johnson Controls Systems Inc to make the new connections.

SITE VISIT:

All vendors interested in submitting a quote are encouraged (but not required) to attend a site visit at HML. All vendors interested in attending a site visit shall email Colden Battey Colden.Battey@noaa.gov to schedule a date and time.

Vendors will have the opportunity to ask questions regarding any elements or concerns not identified in the scope. Any changes to the SOW based on the site visit will be submitted as an amendment to the solicitation.

SCOPE OF WORK:

The contractor shall provide all travel, labor, materials, tools, parts, and equipment necessary to perform the following installation of the below deliverables:

Deliverables

Up to 400’ of PVC conduit

Up to 35 PVC, T’s

Up to 25 LB’s

Up to Flex 150’

Up to 30 Flex Connectors

Up to 100 conduit Straps

Up to 8000’ of #16 control wire

Up to 800’ of #12 electrical wire

Miscellaneous fittings, nuts, bolts and strut.

Plug all unused core drill holes and secure all conduit and wires with fasteners.

Test and verify with Government Technical POC and facility personnel that all conduit is water proof to prevent moisture intrusion.

DEBRIS REMOVAL

Approved locations for dumpsters will be identified by the building maintenance staff for Contractors use, and the frequency for removal from the facility shall be described in the Contractor’s demolition plan. Demolished equipment and materials shall not be stored on-site.

The requirements for disposal of special petroleum materials such as sealant, adhesive, caulking or hazardous material and coatings shall be in accordance with all applicable County, State, and Federal laws, regulations, and codes.

PRE/POST REPLACEMENT REQUIREMENTS:

Prior to mobilization for replacement, the Contractor shall identify any special requirements for equipment access into the building, parking areas for contractor vehicles and equipment, security, temporary site lighting, and material storage trailers and coordinate those with the COR so that timely and appropriate accommodations can be made.

Upon completion of the project, the Contractor shall host a post-installation inspection with HML’s Facility Government Technical POC and HML’s Facility Engineer to demonstrate that the project complies with all requirements. The Contractor shall be responsible for any additional parts and labor that are required to make newly installed electrical circuits and panel fully compliant with OSHA requirements as stated in OSHA 3124-12R 2003.

SECURITY/SAFETY/ENVIRONMENTAL CONSIDERATIONS:

Work must be completed while observing all applicable federal, state, and local laws and regulations pertaining to safety, security, and environmental considerations of the project.

CONFORMAMCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS:

1. The Contractor shall perform work under this contract consistent with the relevant policies and objectives identified in the agency, organizational, or facility environmental management systems (EMS) set forth in the contract.

2. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and shall provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals.

3. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the Contractor shall expeditiously take all necessary corrective or preventative actions.

4. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator.

5. In addition, the Contractor shall ensure that its employees are aware of the roles and responsibilities identified for them by the environmental management system and how those requirements affect the work performed under this contract. Those responsibilities shall include the following:

a. Registration at front desk and receipt of a temporary pass for one day (if needed, a door pass card will also be furnished at that time).

b. Receipt and acceptance of the brief statement concerning the EMS that will be provided by the front desk personnel at the time of the temporary pass issuance.

c. Compliance with the Facility Engineer or designated maintenance staff member on any other actions that need to be taken to protect HML and the environment.