Seating and Carpeting_Statement of Objectives.pdf

STATEMENT OF OBJECTIVES FOR:

Replace Auditorium Seating and Carpet

MXDP 24-1004

Laughlin Air Force Base, Texas

30 May 2024

PREPARED BY:

47 CES/CENMP

REPLACE AUDITORIUM SEATING AND CARPET, B320 30 May 2024

1. Project Description

1.1. The purpose of this project is to replace seating and flooring in the Anderson Hall Auditorium.

1.2. Location of Work

1.2.1. Laughlin Air Force Base (AFB), Texas, Anderson Hall Auditorium.

1.3. Overview / Background

1.3.1. The Anderson Hall Auditorium is used to hold training lectures, graduation ceremonies, and various other base wide events. The age of the flooring combined with the amount of foot traffic within this room has pushed the condition of interior finishes and seating past their service life.

1.3.2. The existing carpet in the auditorium is separating from the floor and becoming unserviceable.

1.3.3. The existing auditorium seating is currently secured with improper fasteners, deeming entire rows unusable until repair. Seating capabilities require upgrades to enhance teaching and training potential for SUPT Students, in addition to providing a renovated space for base wide events to be held.

1.4. Services are required to design and perform construction to install new flooring and seating in the Anderson Hall Auditorium, in addition to an optional Hazardous Containing Material (HCM) abatement CLIN #1 as described herein. All work on this project shall be accomplished in accordance with the general SABER specifications and all specifications cited herein. In any instance where work is required that is not specifically covered by the existing SABER specifications, the work shall be accomplished in accordance with the most stringent applicable industry standard for the specific work required.

1.5. Within this document, the following shall be consistent. When “the Government” is mentioned, it is a representation of the Project Manager (PM), the Contracting Officer (CO), and the Contract Specialist (CS). When “the Contractor” is mentioned, it is a representation of the prime contractor, all sub-contractors, and all other parties working with/for the prime contractor.

2. Scope of Work

2.1. The Contractor shall furnish all materials, labor, tools, equipment, transportation, and all other incidentals necessary to complete the work outlined in this Statement of Objectives (SOO).

2.2. The SOW shall be thorough and detail all processes and methodologies intended in the execution of the tasks outlined in the SOO derived from the Governments need and contractor’s quotes or proposals.

2.3. All work on this project shall be accomplished in accordance with the following and all specifications cited therein: (PROVIDED IN SOLICITATION PHASE)

2.3.1. Attachment B, Laughlin AFB Division 01 General Specifications

2.3.2. Attachment C, Laughlin Installation Facility Standards

2.3.3. Attachment D, Environmental Quality Construction Specifications

Laughlin Air Force Base

2.3.4. UFC 1-200-01, DOD Building Code

2.3.5. UFC 3-120-10, Interior Design

2.3.6. UFGS Section 09 65 00 Resilient Flooring

2.3.7. UFGS Section 02 42 51 Carpet Removal and Reclamation

2.3.8. UFGS Section 09 68 00 Carpeting

2.3.9. UFGS Section 12 61 13 Upholstered Audience Seating

2.3.10. UFGS Section 08 71 00 Door Hardware

2.3.11. Title 25 Texas Administrative Code Chapter 296

2.4. Building 320 is Facility Group 2 per Attachment C, Laughlin Installation Facility Standards (IFS).

2.5. Existing Conditions

2.5.1. The Contractor shall investigate existing conditions and obtain all necessary data through on-site investigation, reconnaissance, and surveys, as required to complete the scope of work.

2.5.1.1. The Government will furnish copies of all available records as necessary to aid in the completion of this project. However, the use of Government furnished data does not relieve the Contractor from performing thorough site investigations to obtain all the information necessary.

2.5.2. The Contractor shall be solely responsible for verifying and validating existing conditions and incorporating the proposed requirements in conjunction with the existing conditions. This includes testing for Hazardous Containing materials mentioned in section 2.8.3.

2.5.3. The Contractor shall provide a PDF drawing that labels existing conditions including but not limited to carpeting, baseboard, foundation, seating anchors, and seating.

2.6. The Contractor shall complete the following work in the auditorium (Anderson Hall):

2.6.1. Demolition

2.6.1.1. Demolish approximately 3600 sq ft of existing carpet throughout the entire Auditorium (including both stairways/vestibules leading to the stage) in accordance with UFGS 02 42 51 Carpet Removal and Reclamation.

2.6.1.2. Demolish existing floor adhesive for existing carpet area.

2.6.1.3. Demolish all existing Auditorium seats. (415 in total)

2.6.1.4. Demolish approximately 350 linear feet of existing wooden baseboard, this does not include the stage floor.

2.6.1.5. Demolish existing aluminum exit door thresholds.

2.6.1.6. Demolish existing dust proof floor strikes.

2.6.2. Flooring

2.6.2.1. Prepare subfloor for carpeting per manufacturer’s instructions and Attachment I UFGS Section 09 68 00 Carpeting and Attachment C, Laughlin Installation Facility Standards.

2.6.2.2. Install approximately 3400 sq ft of carpet in accordance with manufacturer’s installation requirements, UFGS Section 09 68 00 Carpeting and Laughlin Installation Facility Standards.

2.6.2.3. Install approximately 350 linear feet of like-in-kind wooden baseboard in accordance with UFGS Section 09 65 00 Resilient Flooring as applicable.

2.6.2.4. Install new transition strips where differing floor types meet. The Contractor shall submit a sample for Government approval.

2.6.2.5. Install new aluminum thresholds for fire exit doors in accordance with UFGS 08 71 00 Door Hardware.

2.6.2.6. Install new dust proof floor strikes at main auditorium entrance doorways.

2.6.3. Seating

2.6.3.1. Remove existing seat anchors, level, and prepare subfloor for floor mounting of new seating per manufacturer’s instructions. Subfloor must match existing foundation slope.

2.6.3.2. Install new auditorium seats (415 in total) to match existing seat layout.

2.6.3.3. Install foldable tablet arm assembly to new seats (415 in total) in accordance with Attachment J, UFGS Section 12 61 13 Upholstered Audience Seating.

2.6.3.4. Establish and Install row and seat number/letter identification plates for new auditorium seats.

2.6.4. Optional Hazardous Containing Material Abatement, CLIN #1

1.1.1.1. In the event of positive test results for HCM, The Contractor shall be responsible for all abatement and/or removal of Hazardous Containing Materials, in accordance with the requirements in Attachment D, Environmental Quality Construction Specifications Laughlin Air Force Base and Title 25 Texas Administrative Code Chapter 296.

2.7. Design Requirements

2.7.1. Final colors will be determined upon submittal of samples. Selected finishes shall be uniform throughout the design and shall be approved by the Government. The Contractor shall ensure overall cohesiveness of the design.

2.7.1.1. Four colors for seating shall be submitted from the navy color family.

2.7.1.2. Four colors for carpet shall be submitted from the navy and grey color family.

2.7.1.3. Four colors for the transition strips shall compliment the carpet color family.

2.7.2. The Contractor shall submit a 35% design package per the SABER specifications.

2.7.3. The Contractor shall submit design submittals in PDF format and 24”x 36” paper copies.

2.8. General Construction Requirements

2.8.1. The Contractor shall perform the construction in accordance with the approved design documents.

2.8.2. The Contractor shall complete all demolition and disposal.

2.8.2.1. The Contractor must submit all weight disposal tickets and/or logs.

2.8.2.2. Disposal of material on Laughlin AFB or in receptacles belonging to Laughlin AFB is prohibited. The Contractor shall dispose of debris off base to an approved landfill.

2.8.2.3. Where feasible, the Contractor shall reuse or recycle demolition debris to divert as much as possible from the landfill.

If not diverted, the debris shall be taken to an approved landfill.

Such debris allowed is cardboard only, recyclable plastics and paper.

2.8.3. The Contractor shall test for hazardous materials in the flooring areas to be disturbed. The Contractor shall be responsible for all abatement and/or removal of Hazardous Containing Materials mentioned in section 2.6.4.

2.8.4. Upon completion, the Contractor shall thoroughly clean the site.

2.8.4.1. Newly installed items shall be cleaned in accordance with the manufacturer's approved cleaning instructions.

2.8.5. The contractor is responsible for repair of any walls, handrails or other existing equipment that is damaged during demolition and construction.

2.9. Submittals

2.9.1. The Contractor shall submit all submittals, see Attachment G, Schedule of Material Submittals, to the CO for Government review for approval/disapproval. The Government shall have 21 calendar days to review each submittal.

2.9.2. All submittal drawings shall be submitted in PDF format. Final drawings and as-builts shall be submitted in CAD format compatible to the Autodesk AutoCAD 2020 version currently in use by the 47th Civil Engineer Squadron, Laughlin AFB, TX. The Contractor shall also submit the associated plot styles for the CAD drawings.

2.9.3. The Contractor shall submit physical samples for the following items in each color option within the color/style options required in section 2.7 Design Requirements and Attachment C, Laughlin Installation Facility Standards to the Government for final selection and approval.

2.9.3.1. Carpet

2.9.3.2. Wooden Baseboard

2.9.3.3. Transition Strips

2.9.3.4. Seating Upholstery

2.9.4. The Contractor shall submit product data for all items in Paragraph 2.5 as required by the applicable UFC/UFGS.

2.9.5. In accordance with Attachment D, Environmental Quality Construction Specifications Laughlin Air Force Base, the Contractor shall submit a Hazmat Usage Log along with up-to-date SDSs for associated materials for approval prior to work.

2.9.6. The Contractor shall provide the Government with two digital copies of as-built drawings (one PDF format and one CAD format)

2.9.7. Design and material submittals shall have a minimum of 14 business days for review and approval.

3. Training

3.1. Refer to Attachment B, Laughlin AFB 01 General Specifications, section 2.4 for all required trainings the Contractor will need to complete. These trainings will include OPSEC, IP, and ATFP training.

3.2. Contractor is also required to complete Environmental Management System training (EMS) training, refer to Attachment D, Environmental Quality Construction Specifications, Laughlin Air Force Base.

4. Schedule

4.1. Working Hours

4.1.1. All work by the Contractor shall be performed during normal duty hours (0730-1630) Monday through Friday. The Contractor may request to work outside of these hours but be requested by the Contractor and approved by the Government.

4.1.2. Work Schedule changes shall be submitted to the 47th Contracting Squadron (CONS) at least 10 working days prior. The Contractor shall minimize the length of schedule changes that place a burden on the Government. The request shall be submitted with a description of the type of work, requested days and the hours of those requested days. Note: No approval is guaranteed. The Government reserves the right to approve or deny any request that is placed.

4.2. Notice to Proceed (NTP)

4.2.1. This project shall have three NTPs. NTP 1 for design submittal, NTP 2 will be for pre-construction submittals, and NTP 3 will be for construction.

4.2.2. The Government reserves the right to not issue NTP 2 and/or NTP 3 until the full Period of Performance (PoP) for NTP 1 has completely expired.

4.2.3. NTP 3 will not be issued if carpet, base, or seating materials is not in physical possession of the Contractor.

4.3. Period of Performance

4.3.1. The PoP for NTP 1 is 108 calendar days. The PoP for NTP 2 is 84 calendar days. The PoP for NTP 3 is 30 calendar days.

5. Meetings

5.1. The Government will host a Kick-Off Meeting. The Kickoff Meeting shall take place prior to the issuance of NTP 1. The Kickoff Meeting will be held either at Laughlin AFB or by teleconference.

5.2. A design review meeting will take place after design submittal. The meeting will take place at Laughlin AFB, TX and will address all design review comments provided by the Government. The design review meeting shall take place within 3 business days of receipt of Government comments.

5.3. The Government will host a Pre-Construction Meeting prior to issuing NTP 3. This meeting will serve to review requirements, schedule, highlight any issues, and verify contractor possession of all required construction materials.

5.4. During the NTP 3 construction phase, the Contractor and the Government will participate in weekly status meetings via teleconference.

5.5. A preliminary final site walk shall take place no later than one week prior to the expiration of the PoP for NTP 3. The Contractor shall demonstrate that all completed work is fully functional and operational. Inspection party members shall check for compliance with regulatory requirements and work completion. All inspection findings shall be compiled into a list of action items for the Contractor to address and finalize. The Contractor shall provide a draft DD Form 1354, Transfer and Acceptance of Military Real Property, prior to the preliminary final site walk. The Contractor shall provide the Government a notice 14 business days prior to scheduling the preliminary final site walk.

5.6. A final site walk shall take place prior to the expiration of the PoP for NTP 3 to verify that all preliminary final site walk inspection items have been addressed by the Contractor to the satisfaction of the Government according to the contractual documents. All final documentation for the project shall be submitted to the Government once all items are accepted, including the final DD Form 1354.

5.7. The Contractor is responsible for providing meeting minutes after each meeting to the Government no later than three days after each meeting. Meeting minutes shall include the meeting attendee list.

6. Deliverables

6.1. The Contractor shall submit all submittals, see Attachment L, Schedule of Material Submittals, to the CO for Government review for approval/disapproval. The Contractor shall ensure that no construction work begins or material/equipment is acquired until submittals for that work or item have been approved. For more details, see Attachment B, Laughlin AFB Division 01 General Specifications, section 10.

6.1.1. The Contractor shall submit a signed Progress Schedule and Progress Report, Attachment H, Progress Schedule Form and Contract Progress Report to the CO every two weeks.

7. Attachments (TO BE PROVIDED DURING SOLICITATION PHASE) A. B320 Auditorium Concept B. Laughlin AFB Division 01 General Specifications C. Laughlin Installation Facility Standards (IFS) D. Environmental Quality Construction Specifications, Laughlin Air Force Base E. UFC 1-200-01 DOD Building Code F. UFC 3-120-10 Interior Design G. UFGS Section 09 68 00 Carpeting H. UFGS Section 12 61 13 Upholstered Audience Seating I. UFGS Section 09 65 00 Resilient Flooring J. UFGS Section 08 71 00 Door Hardware K. Schedule of Material Submittals L. Progress Schedule Form and Contract Progress Report