Seasonal_Food_Truck_Vendors_at_Memorial_Park.pdf

County of San Mateo

Request for Proposals (RFP - Informal) for Seasonal Food

Truck Vendors at Memorial Park

Parks Department

RFP - Informal No. 2026-RFP - Informal-00532

RFP - Informal Contact: Travis Dunn tdunn1@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

The County of San Mateo (“County”) covers most of the San Francisco Peninsula. The region covers 744 mi2 and is home to approximately 750,000 residents. The County is made up of 20 incorporated cities.

The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education, and transportation. The County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare, and natural resources of the community.

The San Mateo County Parks Department (“Department”) serves nearly three million visitors every year.

Visitors have many options when visiting the County’s unique park system. With 24 parks and recreation areas, over 16,000 acres of park land, and 190 miles of trail, the Department provides healthy outdoor activities, educational opportunities, and lasting memories.

Due to the diversity of the park system, visitors can enjoy an array of recreational opportunities, including walking; running; hiking; biking; picnicking; horseback riding; sailing; kite surfing; fishing; camping;

gardening; tidepooling; volunteering; learning; sports courts; and playing on playgrounds.

1.2. Background

Memorial Park is a popular destination that serves campers, day-use visitors, and outdoor recreation programs, with peak visitor usage in the summer season. To enhance visitor amenities and improve access to convenient food and beverage options, the County is seeking qualified food truck vendors to provide seasonal services within the park from July through September 2026.

Vendors will operate within an active park environment and must be capable of delivering reliable, high-quality service while accommodating the operational needs of a remote park setting with limited connectivity. The County is interested in vendors that can offer diverse, visitor-friendly menu options, maintain health and safety standards, and contribute positively to the overall park experience. Multiple vendors may be selected to support scheduling flexibility and provide a variety of food and beverage offerings for park visitors.

Selected vendor(s) will be permitted to operate within the park during the approved dates, with no fees, rent, or financial compensation exchanged between the County and the vendor.

1.3. Contact Information

Travis Dunn Contract Administrator II

Page 3 of 10 Release date of May 27, 2026

Email: tdunn1@smcgov.org Phone: (650) 599-1229

Department:

Parks Department

Department Head:

Emma Gonzalez Director

1.4. Timeline

RFP Released May 27, 2026

Deadline for Questions, Comments and

Contract Exceptions

June 2, 2026, 5:00pm

Proposal Due Date and Time June 5, 2026, 5:00pm

2. Scope of Work

2.1. Note Regarding Agreement

This solicitation is intended to establish non-exclusive authorization agreements between the County of

San Mateo Parks Department and selected food truck vendor(s) for the purpose of operating within the designated County park location. This is not a procurement for services to be purchased by the County.

Vendors will independently sell food and/or beverages directly to park visitors and will retain all revenues generated from their operations. Except as may otherwise be expressly stated, no payment will be made by the County to vendors, and no fee or revenue-sharing payment will be required from vendors to the

County under this solicitation.

2.2. Scope of Work for Food Truck Vendors at Memorial Park

Summary

The County of San Mateo is seeking qualified food truck vendors to provide food and/or beverage services at Memorial Park from July through September, 2026. The selected vendor(s) must comply with all licensing and health regulations, be capable of operating in a park with limited connectivity, and offer a menu that is appropriate for a park setting. Multiple vendors may be awarded use agreements based on the evaluation of bids. The use agreement term may be extended for up to two years at County's discretion.

Detailed Specifications

A. Licensing and Health Compliance o Vendors must possess all necessary licenses and permits to operate a food truck in San Mateo

County.

mailto:tdunn1@smcgov.org tel:(650)599-1229

Page 4 of 10 Release date of May 27, 2026 o Vendors must comply with all San Mateo County Health Department regulations, including but not limited to food safety, sanitation, and employee health standards.

o Vendors must provide proof of compliance with health and safety standards, including recent health inspection reports.

B. Operational Requirements o Vendors must be able to operate in a remote park location with limited internet and cellular connectivity. Power and water are available to vendors at this location.

o Vendors must have waste management plans in place, including proper disposal of food waste and recyclables.

C. Menu and Pricing o Vendors must offer a menu that is suitable for a park setting.

o Menu items should include, but are not limited to, snacks, beverages, light meals, and/or healthy options.

o Vendors must provide a clear and transparent pricing structure for all menu items.

o Vendors must display prices prominently.

D. Service Requirements o Vendors must be available to operate during park hours, including weekends and holidays.

Scheduling will vary depending on the number of selected vendors.

o Vendors must provide high-quality customer service, ensuring a positive experience for park visitors.

E. Insurance o Vendors must maintain, at their own expense, insurance coverage for the duration of the agreement, including commercial general liability insurance with minimum limits of

$1,000,000 per occurrence and $1,000,000 aggregate, and business automobile liability insurance with minimum limits of $1,000,000. Workers’ compensation and employer’s liability insurance are required as applicable under California law. The County of San Mateo shall be named as an additional insured on the general liability and automobile liability policies, and vendors must provide certificates of insurance and required endorsements prior to commencing operations.

Delivery Requirements

A. Setup and Teardown

Page 5 of 10 Release date of May 27, 2026 o Vendors must be able to set up and tear down their food trucks efficiently, minimizing disruption to park operations and visitors.

o Vendors must ensure that their setup does not obstruct park pathways or facilities.

B. Scheduling o Vendors must adhere to a schedule agreed upon with the County of San Mateo, ensuring timely arrival to and departure from the park.

o Vendors must notify the County of any changes to the schedule at least 24 hours in advance.

C. Compliance and Reporting o Vendors must maintain records of all transactions and provide reports to the County of San

Mateo as requested.

o Vendors must comply with any additional reporting requirements specified by the County.

Evaluation and Award

The County of San Mateo reserves the right to award contracts to multiple vendors based on the evaluation of bids.

Vendors are encouraged to submit detailed proposals that address all aspects of the scope of work. The

County of San Mateo looks forward to partnering with vendors who can enhance the visitor experience at

Memorial Park through high-quality food and beverage services.

3. Submission Requirements

3.1. Submission Deadline

Proposals must be electronically received by 5:00 pm, on Friday, June 5, 2026 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

Page 6 of 10 Release date of May 27, 2026

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

3.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/267298/document?section=undefined

Page 7 of 10 Release date of May 27, 2026 micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

4. Minimum Qualifications and Proposal

4.1. Minimum Qualifications

4.1.1. Has Proposer has been providing similar services for a minimum of three (3) years within the last five (5) years?*

☐ Yes

☐ No

*Response required

4.1.2. Vendor is not excluded, suspended, or debarred from the System for Award

Management (SAM)*

☐ Please confirm

*Response required

4.1.3. What is the registered Business Name and Unique Entity ID (UEI) No.? (If Applicable)

Unique Entity ID (UEI) numbers can be found on sam.gov

4.2. Proposal

4.2.1. Introduction and Executive Summary *

Submit a letter of introduction and executive summary of the proposal. The letter must contain:

• Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.

• Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

*Response required

4.2.2. Menu*

Provide proposed menu, including prices.

https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU

Page 8 of 10 Release date of May 27, 2026

*Response required

4.2.3. Licensing and Permitting*

Include documentation demonstrating authorization to legally operate and sell food as a mobile food vendor in San Mateo County, including all applicable permits and licenses.

*Response required

5. Evaluation and Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Project Approach Points Based 30 (75% of Total)

2. Price Reward Low Cost 10 (25% of Total)

6. Instructions to Proposers

6.1. Instructions

There will be no pre-proposal conference or site visit for this project.

6.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

6.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be

Page 9 of 10 Release date of May 27, 2026 memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

6.4. Term

Parks Departmentis issuing Request for Proposal (RFP) No. 2026-RFP - Informal-00532 for Seasonal

Food Truck Vendors at Memorial Park.

Page 10 of 10 Release date of May 27, 2026

The agreement shall have a term of one (1) year. In addition, the County shall have one (1) option to extend the term for an additional period not to exceed two years, which the County may exercise in its sole, absolute discretion. To exercise this option, the County shall provide written notice to the Contractor at least thirty days before the end of the agreement’s term.

The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions Request by the Deadline for Questions, Comments and

Contract Exceptions listed in the Solicitation Schedule below. The County will consider Contract

Exceptions Requests but reserves the right to reject requested modifications to its standard terms.