Seagrave Statement of Need Final Update_10-03-23_Attachment 1.docx

Statement of Need

NIH/OD/OLAO/OA

Statement of Need (SON) Seagrave Marauder, 95’ Aerialscope, Mid-Mount Aerial Tower Office of Acquisitions

TABLE OF CONTENTS

1.0 INTRODUCTION/OVERVIEW

The contractor shall provide a Seagrave Marauder, 95’ Aerialscope, mid-mount aerial tower or (Brand name or Equal) to meet the design specifications provided by the National Institutes of Health Fire Department also known as The Division of Fire and Rescue Services (DFRS). These design and build specifications are compliant with the National Fire Protection Association (NFPA) Standard for Automotive Fire Apparatus 2016 Edition. https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=1901

1.1 BACKGROUND

In 2003 the DFRS placed in service its’ first aerial tower to meet the technical needs of the growing NIH campus and abundance of high-rise buildings. In 2019, the DFRS purchased a second aerial tower to become the primary unit and the 2003 was moved to reserve status. NFPA 1911 Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Emergency Vehicles recommends that primary apparatus remain in service for a maximum of 15 years, then if still serviceable, they can be moved to reserve status and refurbished to meet NFPA 1912 Standard for Fire Apparatus Refurbished, until they are either no longer serviceable or they become 25 years old. It recommends all apparatus over 25 years old be removed from service. Due to the frequent mechanical issues and the approximate 880 day build time for a replacement, the DFRS identifies the need to replace the 2003 aerial to remain compliant with the NFPA Standard.

1.2 SCOPE

An aerial tower features an aerial ladder equipped with a platform or basket at the tip, also known as a tower. An aerial tower is a mechanically operated extendable ladder mounted on a fire truck with a mid-mount or rear-mount configuration. It's designed to maximize vertical reach for rapid response, ventilation, extinguishment, and rescue operations. The platform is an enclosed space and allows for safe up and down passenger transportation. A platform fire truck is ideal for communities with many people working and living in elevated locations. Elevating platforms also have a high tip load capacity and can support both firefighters and firefighting equipment. They are equipped with single or dual mounted deck guns, making them a great choice for fire departments that require higher water flow for larger buildings and industrial facilities.

A mid-mount aerial tower features an aerial device that is mounted in the middle of the truck and consists of telescoping a telescoping boom and ladder sections. The placement of the ladder allows lower travel height and greater below grade operation, along with shorter setbacks due to the overall design. Mid-mount aerial towers are ideal for departments looking for the ability to operate the ladder in confined space areas and are designed to maximize driver visibility. A mid-mounted aerial configuration will provide the lowest vehicle overall height.

1.3 OBJECTIVES

By purchasing this aerial tower, the DFRS will be able to be complaint with the NFPA 1911 and 1912 Standards which shall be combined in the year 2024 to become the NFPA 1910 Standard for the Inspection, Maintenance, Refurbishment, Testing, and Retirement of In-Service Emergency Vehicles and Marine Firefighting Vessels.

This purchase also will let the DFRS enhance its operational capabilities. Currently our existing aerial tower(s) have a tip load and lifting capacity of 1000 pounds. The new Aerialscope aerial tower permits a 1000-pound tip load with a boom lifting capacity of up to 5000- pounds.

The Aerialscope will permit the DFRS the capabilities to operate from 9 degrees below ground to 75 degrees above ground, which will be beneficial with the new construction on campus.

This purchase shall replace a 20+ year old aerial tower that is prone to mechanical failures and is limited in its permitted life of service.

Scope of Work/Tasks This Statement of Need (SON) sets forth the performance standards and requirements that are needed for a successful purchase of an Aerial Tower Firetruck that will be in compliant with the National Fire Protection Association (NFPA) 1911 and 1912 Standard for Automotive Fire Apparatus 2016 Edition.

2.0 REQUIREMENT

1.3.1 The Contractor shall:

· Meet with the DFRS to provide guidance, answer questions, and ensure the design and specifications for all components and features are achievable and compliant with NFPA 1901 Standard for Automotive Fire Apparatus, as well as all applicable Department of Transportation (DOT), Federal Motor Vehicle Safety Standards (FMVSS), and Environmental Protection Agency (EPA) requirements.

· Provide the proposed design and specifications to manufacturer for completion of the final Specification Package, Proposal Drawings, Turning Radius Drawings, and Approval Drawings.

· Facilitate the Pre-Construction Conference to finalize all details prior to the start of any construction.

· During the build process, host an “In-Process Inspection” that will permit three (3) DFRS representatives to visit the manufacturing facility to inspect the progress of construction.

1.3.2 The contractor shall provide technical guidance and manufacture a custom cab type, designed, engineered, and manufactured specifically for the fire service in North America. The apparatus shall meet and/or exceed all requirements of the NFPA 1901 (current edition at time of construction). A Seagrave deluxe custom cab and chassis (Brand name or Equal) shall be provided. It incorporates an all-steel cab for strength, durability, and safety. The cab and body sheet metal shall be constructed of stainless steel. The Seagrave cab incorporates a protective safety cage design that surrounds and protects the seat belted driver, officer, and crew.

1.3.3 The contractor shall be responsible for proper weight distribution upon the chassis and axles. The apparatus when loaded, shall have not less than 25% nor more than 45% of the weight on the front axle and not less than 55% nor more than 75% on the rear axle. A certified weight certificate showing weights on the front axle, rear axle and total weight for the completed apparatus with the water and fuel tanks full, but without personnel, equipment and hose shall be provided at the time of delivery. In accordance with NFPA 1901, it shall be the responsibility of the purchaser to notify the manufacturer in the purchaser's specification of any hose, ground ladders, or equipment to be carried by the apparatus that exceeds the minimum requirements of the NFPA 1901 standard in effect at the time of the bid.The design and construction of the apparatus shall embody standard automotive heavy vehicle engineering practices. The apparatus shall be designed, engineered, and constructed with due consideration for the severe service nature of the fire service. All parts of the apparatus shall be installed in accordance with the OEM specifications. Distribution of load between the front and rear axles shall be engineered so that all specified equipment, including a filled water tank, full complement of personnel and fire hose shall be carried without damage to the apparatus. Weight balance and distribution shall be in accordance with the recommendations of the National Fire Protection Association and current standard automotive practices. All welding personnel that shall be utilized in the fabrication and construction of structural components of the apparatus chassis, body and aerial device shall hold a valid certificate from the AWS - American Welding Society. The apparatus shall be designed to conform to applicable ANSI and NFPA 1901 standards. The following design criteria shall be applicable to this specification to the extent specified herein:

· American Society for Testing Materials (ASTM) - A-36, Specification for Structural Steel

· Society of Automotive Engineers, Inc. (SAE) - SAE Handbook

· American Welding Society (AWS) - AWSO14.4-77 Classification and Application of Welded Joints for Machinery and Equipment

· American Society for Non-Destructive Testing (ASNT)

1.3.4 The contractor shall be responsible for proper weight distribution upon the chassis and axles. The apparatus when loaded, shall have not less than 25% nor more than 45% of the weight on the front axle and not less than 55% nor more than 75% on the rear axle. A certified weight certificate showing weights on the front axle, rear axle and total weight for the completed apparatus with the water and fuel tanks full, but without personnel, equipment and hose shall be provided at the time of delivery. In accordance with NFPA 1901, it shall be the responsibility of the purchaser to notify the manufacturer in the purchaser's specification of any hose, ground ladders, or equipment to be carried by the apparatus that exceeds the minimum requirements of the NFPA 1901 standard in effect at the time of the award.

1.3.5 The tower shall be third party tested at the manufacturer's facility and shall conform to NFPA requirements and standards. Copies of all tests shall be provided with the delivery documentation.

1.3.6. A road test shall be conducted with the apparatus loaded per NFPA recommendations (unless otherwise specified) and a continuous run of ten (10) miles or more shall be made during which time the apparatus shall show no loss of power or overheating. The transmission drive shaft or shafts and rear axles shall run quietly and be free from abnormal vibration or noise throughout the operating range of the apparatus. The apparatus must be capable of accelerating to 35 mph from a standing start within 25 seconds on a level highway without exceeding the maximum governed rpm of the engine. The fully loaded vehicle shall be capable of obtaining a minimum top speed of 50 mph on a level highway with the engine not exceeding its governed rpm (full load). The apparatus shall be able to maintain a speed of 20 mph on any grade up to and including 6%. The air service brakes shall be capable of stopping the fully loaded vehicle in 35 feet at 20 mph on a level highway. The apparatus shall be tested and approved in accordance with NFPA standard practices.All NFPA required documentation and certifications shall be supplied with the apparatus at the time of delivery.

1.3.7. The fire apparatus shall be delivered over the road and under its own power to insure proper break-in of all driving components while still under warranty. Rail or truck freight shipment of the apparatus is not acceptable.

1.3.8 An experienced and qualified distributor or sales representative shall familiarize Fire Department personnel (as designated by the authority in charge) in the proper operation, care and maintenance of the apparatus delivered. The representative must be a qualified, trained agent of the local authorized distributor or sales representative, or a direct employee of the manufacturer of the apparatus. A factory field service technician shall provide instruction to the Fire Department regarding the aerial device. The familiarization period shall consist of up to three (3) daytime sessions over a period of three (3) consecutive days during the normal work week (Monday - Friday). The number, length and time of the sessions may vary due to the nature of the apparatus and availability of attendees and must be approved by the factory in advance. Evening sessions may be arranged in advance with the Seagrave Fire Apparatus Service Department under special circumstances. Due to scheduling, advance notice must be received in writing at least three (3) weeks prior to shipment or date of instruction and will be considered on a first come, first serve basis. The balance of any time remaining in a session may be devoted to minor adjustments or corrections to the apparatus for items which may have developed while in transit from the factory.

2.1 ADDITIONAL TASKS

2.1 The vendor shall Construct a Marauder Stainless Steel Cab- 95’ Aerialscope Mid-Mount Platform/Tower (Brand name or equal) and provide the following:

· Completion Date of approximately 880 days from signing of contract

· Turning Radius Drawings to depict the curb to curb and wall to wall clearance

· Three Sets of CAD generated Approvals Drawings

· Pre-Construction Conference

· Construct Seagrave Marauder 95’ Aerial Scope (Brand Name or Equal) in accordance with the agreed upon signed contract and specifications.

· In-Process Inspection trip at the manufacturing facility

· Final Inspection Trip at the manufacturing facility

· Waterway Flow Inspection

· Pre-delivery Road Trip and Final factory Checklist

· Final Delivery

· Aerialscope Familiarization/Training

· Provide Required NFPA Documentation

2.2 DELIVERABLES

The manufacturer shall provide the following:

· Contract “P” Progress Payment Terms

· First payment shall be 25% of contract price, made at the arrival at the factory of the major components

· Second Payment shall be 25% of the contract price, made at the chassis laydown

· Third payment shall be 25% of the contract price, made at the completion of the chassis

· Fourth payment shall be 20% of the contract price, made upon completion of the final inspection at the factory, prior to shipment

· Fifth and final payment shall be 5% of the contract price, made upon delivery to and acceptance by the NIH.

· Construction Compliance with NFPA 1901- Standard for Automotive Fire Apparatus (current edition during construction)

· Single Source Manufacturer with exception of commonly incorporated components such as engine, transmission, lighting fixtures, etc.

· Proposal Drawings

· Turning Radius Drawings

· Approval Drawings

· Pre-Construction Conference

· In-Process Inspection Trip

· Final Inspection Trip

· Aerial Waterway Flow Inspection

· Pre-delivery Road Trip and Final Factory Checklist

· Delivery of completed apparatus

· Familiarization/Training of delivered apparatus

· Required NFPA Documentation

· Certificate of Gross Vehicle Weight at time of delivery

· Tower Test and Certification

· NFPA Required Performance Test Documentation

2.3 SCHEDULE

Construction of the Seagrave 95’ Marauder Aerialscope (Brand Name or Equal) shall be completed approximately 880 calendar days after signing of the Firm Fixed Price Contract.

3.0 GOVERNMENT FURNISHED PROPERTY

N/A

4.0 SECURITY REQUIREMENTS

· The delivery of the completed fire apparatus may require the delivery driver to enter the Bethesda, MD campus.

· The familiarization and Training will require a manufacturer representative to be on the Bethesda MD, campus for approximately three days to conduct the training.